Eb booklet, AIESEC in Stockholm, Second application round
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The document is an application booklet for the Vice President positions at AIESEC Stockholm, detailing the organization’s history, vision, and purpose of fostering personal development through international experiences. It outlines application instructions, responsibilities for each VP position, and the timeline for the election process. AIESEC, originally focused on economics and business students, has expanded to include members from various academic backgrounds and now operates in over 125 countries.
![Application instructions
Throughout this process you will be challenged to use all of your creativity, knowledge and
competence to create your own Executive Board Application.
We would like:
Your CV (in English) please list all relevant information from your past working experience.
Motivation letter (in English) Maximum 1 page
Both of these documents need to be converted to PDF. Once your application is complete, it should
be sent to :
mikael.astrom@aiesec.net
via e-mail by 23:59 GMT+1 the 15th of March 2015.
Please name the email :
“LC VP [position you apply for] application-[First Name]-[Surname]”
Submit your application by the 15th of March 2015 before 23:59 GMT+1 to
mikael.astrom@aiesec.net](https://image.slidesharecdn.com/ebbooklet-secondapplicationround-150309093255-conversion-gate01/85/Eb-booklet-AIESEC-in-Stockholm-Second-application-round-4-320.jpg)
Eb booklet, AIESEC in Stockholm, Second application round
- 2. AIESEC In 1948, seven economic and business students of Western Europe came together in Stockholm. They founded what has grown out to be the largest international student organization, AIESEC. AIESEC is an acronym for Association Internationale des Etudiants en Sciences Economiques et Commerciales: an organization set up for students in economics and business related studies. Nowadays, AIESEC is no longer strictly an economics and business related organization, because it is open for students of every academic major. With the idea of recovering the relations between European countries, the founders of AIESEC set up the following goal: no more war! They believed they would achieve this goal by giving individuals the experience of living and working abroad themselves. By giving people cultural experiences, they would create mutual understanding. Students don’t only get aware of different cultures, but learn a lot during their internship as well. Your experience becomes much more intensive if you really work and live abroad! Therefore, the main purpose of all AIESEC activities is personal development. The vision of AIESEC is: “Peace and fulfillment of humankind’s potential” The means to this vision are formulated as follows: “Our international platform enables young people to explore and develop their potential to provide leadership for a positive impact on society.” Currently, AIESEC has grown from 7 to over 125 countries and territories. We have become the largest student organization in the world and we are the largest NGO in the world, after the United Nations. Within these countries, an AIESEC board is present in 1,500 cities in the world and more than 50,000 students are active members at this moment. They make it possible for students around the world to go on an international internship or go for an international project . Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 3. Dear applicant, AIESEC is an organization that has given me the chance to have grow a lot, not only as a leader, but also as an individual. Within a year I went from someone who nearly not applied at all to the organization due to anxiety and fear of failure, to becoming someone who could step out of his comfort zone and take the challenge of being responsible for the whole committee in Stockholm. My example is only one of many which prove that AIESEC is an organization that truly facilitates for the leaders of the future and makes an impact. But I have only just embarked on the opportunity of a lifetime and now I am asking you to join me in that opportunity to continue the legacy of AIESEC for years to come. Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net You now have the chance to become the leader you have always aspired to become. You have the opportunity not only in being part of something great, but you also have the chance to contribute in making it greater with your own experiences, qualities and ideas. By becoming vice president of AIESEC you are giving yourself every chance to take matters into your own hands to grow as a leader, a professional and as a person. Simply by applying you are showing that you have the courage and the ambition necessary to become a great vice president. This is a great learning experience that starts with you, or as the saying goes: “Be the change you wish to see in the world”. Mikael Åström, Stockholm Local Committee President – 2015/2016
- 4. Application instructions Throughout this process you will be challenged to use all of your creativity, knowledge and competence to create your own Executive Board Application. We would like: Your CV (in English) please list all relevant information from your past working experience. Motivation letter (in English) Maximum 1 page Both of these documents need to be converted to PDF. Once your application is complete, it should be sent to : mikael.astrom@aiesec.net via e-mail by 23:59 GMT+1 the 15th of March 2015. Please name the email : “LC VP [position you apply for] application-[First Name]-[Surname]” Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 5. Application instructions continued The elections for the positions as Vice President within the Executive Board of AIESEC Stockholm will take place on the 19th of March 2015. During the election candidates are expected to: Present themselves as a candidate and why you are applying (max 5 minutes). Present your vision and strategy for the functional area you are applying for (max 5 minutes). Take part in a 45 minute Q&A session from the members and invited alumni/externals together with the other running candidates. Deliver a closing speech (max. 2 minutes) Timeline - from application to start of the term 15th of March 2015 – VP Application deadline 16th – 17th of March 2015 – Selection applicants 18th of March 2015 – VP Election night 9th – 12th of April 2015 – IMPACT conference MAY-JUNE 2015 – Executive Board transition 1st of June 2015 – Executive Board term starts 5th – 7th of June 2015 – National Conference Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 6. Local Committee Structure LCP VP F VP ICX VP OGX VP TM VP ER VP COMM Members Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 7. General expectations for EB 2015-2016 Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net This booklet outlines the job descriptions of the Leadership Team of AIESEC Stockholm; however, they may vary according to the needs of current state of the Local Committee. The most important thing is that the leaders have clearly defined responsibilities and they cooperate to reach the goals of the organization. As a member of the Executive Board of AIESEC Stockholm you are expected to: • Attend local committee meetings • Train members in your functional area • Attend all national conferences • Execute duties from June 2015 till May 2016 • Ensure transition for the EB of AIESEC Stockholm term 2016-2017 • Work towards an LC wide goal of realizing exchanges
- 8. Local Committee Position overview Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net FINANCE: The Vice President Finance is responsible for proper short and long term financial management, accounting and financial transparency. Furthermore, he/she is in charge of support teams in other areas with financial planning and management. INCOMING EXCHANGE: Vice President Incoming Exchange’s responsibility lays in the connection between the organizations which take AIESEC interns and AIESEC as an organization. Therefore, his/her tasks are delivery, quality management and reselling activities of the Incoming Exchange as well as developing strategies to ensure growth in quality and quantity in the exchanges. OUTGOING EXCHANGE: The Vice President Outgoing Exchange is the responsible of local chapter of AIESEC in Sweden regarding the strategies on the Exchange Participant (EP) side. She/he is responsible for raising and selecting suitable good quality EPs as well as providing them with necessary preparation. She/he should seek to implement international and national strategies, as well as to build international co-operations to increase the quantitative and qualitative performance of the LC. TALENT MANAGEMENT: LC VP Talent Management is the final responsible for the implementation of the Talent Management processes and Talent Development programs (listed accordingly to the Talent Management System definition) at local level. The role of the LCVP TM is to guarantee these processes are happening smoothly in the LC, contributing to the recruitment, development, retention and performance of the members. COMMUNICATIONS: The VP Communication is the main responsible for creating a strong, brand aligned exposure and image for AIESEC amongst our stakeholder groups, managing the global brand in local chapter of AIESEC as well as external and internal communication issues. He/she is responsible for ensuring that AIESEC is profiled in local/national media. Furthermore, this person is overall responsible for managing online presence of AIESEC Stockholm. EXTERNAL RELATIONS: The VP External Relations is the main responsible for the stakeholder management including the representation of local chapter of AIESEC in Sweden. Additionally, he/she is in charge of selling activities, expanding accounts and developing new partnerships.
- 9. Vice President of FINANCE “The organization is only working properly if the organization has enough funds, so mostly it's a lot of responsibility in order to approve or deny some expenditures. All your decision could affect positively the organization by increasing sales, members development but also negatively by wasting money. You will learn a lot what is cost opportunity and return of investment. So take a chance to lead the largest student organization in the WORLD called AIESEC." Grace Lundgren Vice President Fin 2014-2015 vpf@aiesec-stockholm.se Expenditure of time 15 hours per week Responsibilities Leading, coaching, and coordinating functional department Financial Management Accounting Office Administration Direct involvement in LC activities Integration of interns Competencies/skills Planning & Tracking Leadership Affiliation with finance and legal issues KPI’s # of positive audits, reports submitted. % of diligent conduction and transparency of the documents and documentation. # Fund applications sent out and success rate. # of budget adjustments. # Exchange delivered in LC Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 10. Vice President of INCOMING EXCHANGE Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net Expenditure of time 15 hours per week Responsibilities Raising and matching TN’s (recruit companies in Stockholm to host interns) Preparation after matching TN (fdocumentation for companies) Financial control (budgeting) with VP Finance Evaluation of TN’s (receive and provide feedback to companies) Direct involvement in LC activities Integration and management of incoming exchange Competencies/skills Planning & Tracking Leadership Excellent communicator and sales skills KPI’s # of incoming exchanges realized. % of realization of exchange goals within LC. # of TN’s raised. Growth in quantity and quality of exchange based on projects. “As Vice President Incoming Exchange you are continously working with the main essence of our organization: exchange. The main skills that I have developed during this term are leadership skills, sales skills and customer relationship management. Within your function you will have to deal with multiple stakeholders: companies, your members and the interns. You are the main responsible for selling our products, selecting the right candidates, ensuring a quality process and integrating the interns when they come to Stockholm. Because of that you meet many interesting people that expand your global network. Furthermore, you will lead a team of many interesting and diverse individuals. The combination of everything that this function brings decided me to apply and I recommend it to everyone!” Frank-Paul van Elk Vice President of ICX 2014 - 2015 frankpaul.vanelk@aiesec.net
- 11. Vice President of OUTGOING EXCHANGE “My year as Vice President has developed me both personally and professionally in more ways than I'm probably aware of. Practical skills within sales, strategic planning, time management and the ability to communicate with people all over the world are things I would never have acquired if I had only spent this year studying at university. Add to this all the amazing people I have met through the global AIESEC network, that inspire me to be the best that I can and to make the world a better place! If you want to be the force behind sending students of Stockholm on professional and voluntary internships, while experiencing all of this, you should apply for Vice President of Outgoing Exchange!" Ana Tasic Vice President OGX 2014-2015 vpogx@aiesec-stockholm.se Expenditure of time 15 hours per week Responsibilities EP recruitment: raising, matching and delivery Provide LC training in exchange procedures EP care: communication and follow ups with interns overseas Re-integration of interns that Initiate promotional activities with Communications department Competencies required Planning & Tracking Leadership Excellent communicator KPI’s # of EP’s raised, matched and realized. Quality of exchange preparation and re- integration. Retention rate of members in the teams. # Exchange delivered in LC Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 12. Vice President of TALENT MANAGEMENT “As a VPTM I was in charge of recruiting members, coordinating events like LC meetings and training session to ensure member development. By taking on this position I was able to develop both personally and professionally by gaining skills within event planning, project management and HR. I was surrounded by a great AIESEC spirit of colleagues, and members whom contributed to a very fun, learning atmosphere which will be an unforgettable experience!" Camilo Ardiles Morgado Vice President TM 2014 – 2015 vptm@aiesec-stockholm.se Expenditure of time 15 hours per week Responsibilities Member recruitment, selection and education Facilitate opportunities in the learning environment Talent goal setting, tracking and appraisals Talent tracking and pipeline management Assist in LC and promo activities Competencies required Planning & Tracking Leadership Coordination and organization skills KPI’s # of active LC members. # of members with exchange and leadership experience. Quality of @XP stages. % of clear JD’s for each position within the LC. Retention rate. # Exchange delivered in LC Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 13. Vice President of COMMUNICATIONS “I had no idea how this journey as Vice President of Communications exactly would turn out. Now I can see that from leading highly ambitious and international team of young individuals I have gained more than I expected. The position of Vice President of Communications enables you (and requires you) to fully use your creativity to unleash a benefit for both the organization and your own personal development. Apart from improving important marketing and communication skills you also have the most awesome environment in which you can built a network, make friends and most of all, have fun! All this comes with a great amount of possibilities and opportunities while working on making, if not the world, at least Stockholm a better place. " Sarah Tehranian Vice President Comm 2014 – 2015 vpc@aiesec-stockholm.se Expenditure of time 15 hours per week Responsibilities Running marketing campaigns to support local and national projetcs (OGX/ICX/ER) Implementation of national initiatives on local level Local platform maintenance: website, Facebook, Twitter etc Materials design and strategic implementation to provide support for other departments Brand education, tracking and implemenation. Competencies required Planning & Tracking Leadership Marketing knowledge and affiliate with design KPI’s # of sign up for @ programs. Conversion rate between # sign ups and info meeting attendence. # and % increase of views on Social Media. # Exchange delivered in LC Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 14. Vice President of EXTERNAL RELATIONS Looking back at my time in AIESEC and as Vice President of External relations it has indeed been a fantastic experience. I have had the outmost pleasure to lead an international team of highly ambitious individuals and through our work in external relations I have developed important skills which I will benefit from in various personal and professional situations. The position as Vice President of External Relations gives you the key to the business world. As the face of AIESEC in Stockholm you will gain valuable knowledge for your future career, as it includes skills related to sales, management and signing partnership agreements with institutions, universities and companies. Additionally, you will also gain an incredible network as you are the one arranging but most of all attending the events with both existing and also potential partners of AIESEC. Andreea Pană Vice President ER 2014 – 2015 vper@aiesec-stockholm.se Expenditure of time 15 hours per week Responsibilities Maintaining company and alumni database Preparation and coordination of major external events Press and Media management Promoting the local committee and AIESEC to organizations in Stockholm Making marketing campaigns/events together with OGX and Communication Competencies required Selling, networking and negotiation skills Leadership Planning and time management Stakeholder focus KPI’s Growth in # of partners and universities. Growth in # of partners in business sector. Growth of quality in local committee. # of collaborations through events Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net
- 15. “Thank you for going through the application booklet. We are looking forward to receive your application!” For general questions contact: mikael.astrom@aiesec.net For functional questions, contact the Vice President responsible of the corresponding functional area (contact information is included in the functional description) GOODLUCK Submit your application by the 15th of March 2015 before 23:59 GMT+1 to mikael.astrom@aiesec.net