Effective Student Management (EduERP)
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The document outlines the challenges and necessary improvements in student management systems, emphasizing the need for effective data management and stakeholder engagement. It identifies key elements regarding the collection of student data, process optimization, and integration of various systems to enhance user experience. Finally, it advocates for continuous feedback, clear communication, and training to address current issues and improve overall performance.
Effective Student Management (EduERP)
- 2. Student Management! Agenda! ||||- Problem analysis Review of the status quo General principles for effectiveness Critical to success factors Mukom Akong T | @perfexcellent Slide 2
- 3. After this section, you should be able to: ① Describe the problems with student management ② List the key elements of the problem
- 4. Meet … Seun Ibhrahim He HATES queues! Mukom Akong T | @perfexcellent Slide 4
- 5. In 2013, why should someone stand on a queue to …! ?! ☀ Collect forms ☀ Pay fees at a bank ☀ Get signatures & stamps on forms ☀ Submit filled forms ☀ Apply for a transcript ☀ Be issued a transcript Mukom Akong T | @perfexcellent Slide 5
- 6. What are the queues a symptom of? Mukom Akong T | @perfexcellent Slide 6
- 7. After this section, you should be able to: ① ② ③ ④ Describe how student data is managed today Identify what works Identify what does not work Identify what is missing
- 8. Discussion Questions! “What constitutes great student data management?” § How will it make Seun’s life better? § How will it benefit the university? Mukom Akong T | @perfexcellent Slide 8
- 9. Discussion Questions! “Who are the stakeholders in delivering great student data management” § Who are the actors involved? § What is their current ‘pain’? Mukom Akong T | @perfexcellent Slide 9
- 10. Discussion Questions! “What data needs to be captured?” § Why is that data important? § Who will provide the data? § What format should it be presented in? Mukom Akong T | @perfexcellent Slide 10
- 11. What data do we need about him?! Bio-data Contact details Full academic record Course yet to be cleared Courses registered for Courses cleared Carry-over courses Fee payment history Disciplinary record Mukom Akong T | @perfexcellent Slide 11
- 12. Discussion Questions! “how do the current set of ‘portals’ match up?” § What have they gotten right? § What have they gotten wrong? § What are they lacking? Mukom Akong T | @perfexcellent Slide 12
- 14. #1| Define a unifying purpose! ☀ “WHY are we doing this?” ☀ Guides EVERYTHING ☀ Clarifies process goals Mukom Akong T | @perfexcellent Slide 14
- 15. #2| Address all stakeholder’s needs! Mukom Akong T | @perfexcellent Slide 15
- 16. #3| Clearly defined process! Students Students Bursary Lecturers I-P-O! Bursary Lecturers Registry Banks The set of steps and business logic required to transform inputs into outputs Mukom Akong T | @perfexcellent Slide 16
- 17. #4| Use the best tool for the job! ☀ Databases ☀ Web front-ends ☀ APIs for integration Ensure your tools support sharing of data Mukom Akong T | @perfexcellent Slide 17
- 18. #5| Integrate like crazy! Academic Records! Accommo dation! Financial Records! Library system! Student ID cards! Infotech services! Mukom Akong T | @perfexcellent Slide 18
- 20. Get buy-in! Students Bursary Lecturers Banks Mukom Akong T | @perfexcellent Slide 20
- 21. Over-Communicate! Status updates System outage New features Use cases Discontinued features Mukom Akong T | @perfexcellent Slide 21
- 22. Define & clarify all Processes! Mukom Akong T | @perfexcellent Slide 22
- 23. Stakeholder-specific training! ☀ Bursary staff ☀ Registry staff ☀ Technical staff ☀ Software developers ☀ Students Mukom Akong T | @perfexcellent Slide 23
- 24. Continuously seek feedback & use to improve the system! ☀ Overall performance ☀ What’s working? ☀ What’s not working? ☀ What’s missing? Mukom Akong T | @perfexcellent Slide 24
- 25. Anticipate & manage bottlenecks! Archaic policies Technology Skills/competence People Mukom Akong T | @perfexcellent Slide 25
- 26. “Thank you for making my life easier!” Mukom Akong T | @perfexcellent Slide 26