EDU-ERP

We are one of the foremost organizations to provide a comprehensive ERP for education on a “SaaS” (Software as a Service) model. Besides understanding the needs of today’s education system, we also understand the difficulty of the institutions in terms of deployment of such ERP systems. Hence we offer an extremely distinctive model which allows relieves the education institutions of paying an enormous onetime cost for the implementation of the ERP. All upfront investments like hardware setup, software, etc is also eliminated.

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BQ-CellThis [EDU-ERP CLOUD] Overview/Key Roles/Modules

BQ-CellThis [EDU-ERP CLOUD] Overview/Key Roles/Modules Management: Gets all the data in one place and helps in decision making Can monitor the growth of the School both financially as well as in terms of academics Can access inventory (stock) details of the School including purchases Can seamlessly communicate with all the students and staff of the institution Can obtain customized reports with statistics and graphs Can keep track of the performance of the academic and administrative staff Can get genuine feedback from the students and can address grievances Gets complete control over Finances of the school including income and expenditure details Can interact very closely with the parents to discuss about their wards performance Can address to the grievances of the parents as soon as any issue raised by coordinating with all the entities involved easily Administration / Office Can automate fee collection, accept payments online, generate quick reports Can administrate and generate payroll accounting & attendance details Can contact students, staff, management effortlessly Can initiate timely correspondence to other departments Can handle day to day activities like time table generation in a click of a button thus saving a great deal of time

BQ-CellThis [EDU-ERP CLOUD] Overview/Key Roles/Modules Parents Get easy access about the performance, attendance and fees due of their ward Can easily communicate with teachers, principal & administrative staff Can access results of wards for various examinations Can access important notices on Virtual Notice Board like last date of payment of fees etc Can use convenient payment methods for paying fees through various channels like Internet, mobile banking, etc Can indicate their grievances directly to the management Students Can access lessons, submit homework, tests and projects on-line Can analyze and self-evaluate performance and ranking Can track attendance, fees dues, notices, events & schedules etc Can access wealth of information from libraries & information portals, etc Can have discussion forums and community for easy interaction and personal development

BQ-CellThis [EDU-ERP CLOUD] Overview/Key Roles/Modules Teachers Can craft lesson as per school’s requirements Can monitor progress and provide feedback Can monitor progress of students on both academic and non-academic front through effective student monitoring system and work for student development Can check their timetable easily and can request do the necessary changes whenever required Can post assignments and homework and progress on to the web; encourage mentoring sessions Can initiate Marks card update through more convenient procedures and automation Can generate student reports by a click of a button Can know the load and can self assess based on the performance

BQ-EDU-ERP.net™ comes with a range of modules : Student Admission & Promotion Student Profile Teachers Management Subject Management Syllabus planning Time Table planning Teachers’ Schedule Student’s Attendance Staff Attendance Fees Management with online payment of Fees Library Management e-Notice Board SMS Notifications Online Homework and assignments Internal Messaging System Academic Calendar e-Marks Card HR & Payroll Financial Accounting School Asset & Inventory Management System Library Management Role Management Virtual Classroom Comprehensive Reporting with Self-Customized Reports School Bus Management Canteen Management Hostel Management Discussion Forums Shared Documents Photo and Video Upload feature CRM for Education with Web -to-Leads Form Website Content Management System Examination Results Alumni Management Usage Statistics and Default Setting Restoration BQ-CellThis [EDU-ERP CLOUD] Overview/Key Roles/Modules

The key advantages are: # No additional cost for procurement of external hardware / software # No burden of paying an enormous amount at one time for procuring of the software. Work on a “Pay-as-you go” model. # No need to employ any technical person at your Institution as all the technical aspects will be handled by us. # Activities that are managed from central locations rather than at each School’s/ Institution’s site, enabling students/ parents/ faculty and the management to access applications remotely via the web # Application delivery that typically is closer to a one-to-many model (single instance, multi-tenant architecture) than to a one-to-one model, # Centralized feature updating, which obviates the need for downloadable patches and upgrades. # 99% zero down time. # Data is highly secured and strong encryption techniques like Asymmetric key based encryption algorithms are used. # Scalability becomes extremely simple and does not involve much additional costs. [EDU-ERP CLOUD] SaaS V/s Traditional Installed Software Applications

Overview :- Admission Module: This module has been provided the facility to manage all the student details according to different criterions. The user finds it easy to add all the particulars of the student such as its personal details, its academic details etc. Additional features include the facility to save student photo, which can be used in its I-card or Academic report. Administration and other departments can easily generate the useful reports from this module like class wise student list based on desired criteria.

Academic Module: It handles all the related academic activity of the students and teachers. It provides the details of the subjects, examination, student marks etc. Subject details according to the class and section can easily be maintained. Schools following the grading system can easily configure grades according to their rules. User can enter the marks of students, which is useful in generating the mark sheet as well as tabulation sheet of the students. Different reports are generated which are very useful for the management. These reports include the Marks sheet, Toppers list, Gadget etc.

Fees Module: It's one of the important components of the school management software. It has been designed exclusively to handle all types of fee transactions taken place in the institution. The user can configure the different types of payment mode available in the school i.e. monthly, quarterly, and bi-monthly etc. The user can also configure all types of heads (like Admission, Tuition, and Sports etc.) available in the school. Head charges can also be configured separately for any class, class type and their sections. Different types of concession in fees are also given to the student on the basis of various conditions. Proper care is taken for the refundable amount of the student. This module is accompanied with various types of reports, which include reports related to fine collected, fee defaulters, concession report, fee register etc.

Timetable & Inventory Module: Timetable Module: It will help the user to generate error free timetable as no subject is ignored to be allocated; no teacher is given extra workload etc. This module produces various reports like Class wise timetable, Teacher wise timetable and Alternate teacher schedule etc. Inventory Module: This module is used to keep track of different types of goods purchased by the institute. Important reports like stock report purchase register etc. can be generated in this module.

Library Module: It provides the complete functionality to maintain all the details of books, magazines, suppliers, and also the details of book binder. In addition to this user can also issue / return the books and the system itself handles the condition of fine. Apart from the above mentioned features books searching facility is also provided, searching can be done according to the title of books, author etc.

Payroll Module: This system handles each and every aspect related to the salary to employee. We have taken utmost care to include even the smallest details, which have the effect on salary. User can manage the complete details of employees which include their personal details, details related to their salary and details regarding their employment. Employee leaves record is also maintained. Categorization of salary heads (like HRA, DA, etc.) for salary is also included to make it more generalized. At the end of the month salary slip will be generated taking into account all it's deductions and payments.

Accounting Module: It provides the capability to manage all the financial transactions of the institute which is useful for generating various statement accounts (like trial balance, balance sheet, etc.). User can define different types of groups and accounts ledgers which help during the entry in the journal of other voucher. When the user enters the transaction in journal it is automatically transferred to their respective accounts. In case of transactions related to bank all the details related to cheque or draft is also maintained. Facility has been provided to handle all the withdrawal and deposits of cash. Finally different statements like trial balance, profit and loss account and balance sheet is generated automatically which is useful for auditing purpose.

Continuous and Comprehensive Evaluation-CCE EDU-ERP address new reporting (CCE) requirements by CBSE. Allows you to generate results and reports in the new pattern of CBSE. Allows you to maintain different type of records such as students, assessments, indicators, grades, subjects, exams etc. It automatically generates grades by feeding of only marks. Multiple users can work at the same time on different systems. Best part is you can manage and see student's records and performance anytime. Truly satisfies the existence of a computerized CBSE reporting system. Advantage: Very easy to use. Saves teachers time by 80% and teachers workload reduces by 95%. No room for manual errors in calculations and printing. Minimize misclassification of students on the basis of marks. No calculations required. All calculations are done automatically. Automatic report card generation. Report card based on CBSE model report cards. Student Information automation with unlimited reports i.e. Class wise, house wise, phone list, address list etc. Continuous and comprehensive evaluation is incomplete without EDU-ERP. Continuous and comprehensive evaluation is only possible when you do it by using automated systems. As it will help you to continuous keep track of nation's future i.e. your students.

ACADEMIA combines business applications and university-specific operational processes into a powerful, integrated institution administration system. This solution includes functions for activities such as student administration, teaching and studies, event and resource planning, and accounting. ACADEMIA Higher Education &Campus Management helps you improve workflows and seamlessly link your established university software programs with new applications such as CRM, portal access, and online payment. .

ACADEMIA combines business applications and university-specific operational processes into a powerful, integrated institution administration system. This solution includes functions for activities such as student administration, teaching and studies, event and resource planning, and accounting. ACADEMIA Higher Education & Campus Management helps you improve workflows and seamlessly link your established university software programs with new applications such as CRM, portal access, and online payment. .

Academic and student services provide a broad spectrum of information and services to students, prospects , university employees, sponsors, and partner organizations. The information and services include Web - based applications , scheduling facilities, and student advisory services. In addition to providing learning portals, academic advising and career placement support , and financial aid and housing information, the solution offers scheduling for rooms , equipment, media, and other campus services. .

Software integration creates seamless links between applications for tasks such as budgeting and funds management, financial accounting, human resources, research, teaching, and services – enabling synergies that form complete processes. Self-services use workflow, Internet, and intranet technologies to give students and employees quick and efficient access to a wide variety of services and information. For example, students can apply for campus services , view their tuition balances, inquire about current academic standing, and look up facility changes for classes – all on the Internet. ACADEMIA Higher Education & Campus Management allows you to maximize resources and share services,which benefits students,faculty and staff. .

ACADEMIA offers all of the standard features you could expect to find in an ERP Solution such as good drill down and drill around capabilities, graphical reporting including 3-dimensional bar charts, good search features, good export features to Excel and HTML formats , good shortcuts, support for graphical images including document imaging, excellent audit trail, easy customizations, etc. ACADEMIA can be customized with all of today’s top customization tools. ACADEMIA also ships its product pre-installed on ready – to – run hardware. There are outsourcing options available too. .

The use of a 3-Tier model and in certain areas multi-tier model allows the ACADEMIA data to be distributed across multiple application servers, resulting in enhanced scalability and faster performance capabilities. The chart below describes the 3-Tier architecture graphically. .

ACADEMIA has reporting capabilities, which are very extensive. Any software is only as good as the information it can provide. Much software is handicapped with the fact they can provide limited reports. Possible customization is also limited. You will notice that the use of complex account numbers with multiple segments. This translates to more reporting options as you have more sort and select options. ACADEMIA also incorporates a Custom Report Generator. This tool will allow you to design your own reports from various tables across different tables located on different Database Servers. Reports printed to screen can be exported to Excel for further manipulation and analysis. It may be noticed that ACADEMIA provides in depth graphical reporting capabilities in addition to extensive e-mail options. The screen below shows a typical cost centre report. . Education Institute Other Institutes Regional center Parents Students Others Internet Internet Application Components .Application Online .Fee Payments .Mark Lists .E Notices .Requesitions .Reports

Academia Special Edition for Colleges / Schools (Version - 2) Purpose: The Existing System Academia-Version 1.02 is designed to serve the clients based on the LAN (Local Area Network) environment effectively. The purpose of this proposed product is to meet the requirements of all kind of educational institution like Schools and Colleges with a WAN (Wide Area Network) environment. In most of the educational Institutions, Software Package does the existing process of handling the Admission system, Fee management, Examination process & Administration process on LAN environment. Hence this proposed product is intended for all kind of educational institutions like Schools & Colleges to automate their day today activities through internet/intranet in a proper way. .

Types of User Group: Administrator Management Non-Academic Staff Academic Staff Students Parents Features: Administration Admission Fees Attendance Examination Student Information Staff Information & Attendance

Product Main Features Group of Institutions Information Each Institutions Information Departments/Mediums Information Courses/Class Groups Information Batches Information Semesters/Classes Information Divisions Information Students Information Staffs Information Login Page: Registered \Unregistered

If Admin: Administrator Default Page Master Information Admission Master Attendance Master Fee Master Examination Master Staff Info Master The Administrator is the right person to create all masters. If permission assigned for Non-Academic staff to create master, then this facility will enable in Non- Academic staff page. Setup The authorized person makes setup for all features to make successful transaction. Admission Setup Application Form Setup Student Info Setup Attendance Setup Examination Setup Fee Setup Staff Info Setup

Institution Maintenance Institution setup Department Maintenance Page Staffs Maintenance Page Academic Calendar & Event Page Lesson Plan Details-Subject Semester Wise Reports Syllabus Inherited Details This page is going to have the basic information setup for an educational institution. This is going to be primary one and dependable for the rest of the page. Security Assigning- Role, Permission, User & User Groups The Security part will manage full data security for all the feature comes under this application.

If Non-Academic Staff: Teaching Staff’s Default Page Master Information Admission Master Attendance Master Fee Master Examination Master Staff Info Master Setup Admission Setup Application Form Setup Student Info Setup Attendance Setup Examination Setup Fee Setup Staff Info Setup

Process Admission Process This feature is going to have the admission procedure automated for an educational institution. This is depending on Administration for the master information of the institution. This section deals with the admission process based on the information given in the application. Two-sub process comes under this section. Remove Student Re-admit student Application Form Process This section deals with application details having information of the student and his personal details and Course / Class applied for. The optional field of the application will be display based upon the Application Form setup. Student Info Process It deals with each student details in two ways as Mandatory and Optional. Student doesn’t have the rights to edit the Mandatory fields. They can Add / Modify the only the optional fields. By this the student information hold security.

Attendance Process In this process it deals with the student / staff attendance. Based upon this, we can find the strength of the whole institution or various sub category wise. The type of attendance is as follows: Period Wise Attendance Session Wise Attendance Student Wise Attendance Staff Attendance Fee Process It deals with the student fee details of the Institution. The following process comes under this section: Individual Billing Group Billing Dill Cancellation Fee Collection Details Fee Defaulters Details Staff Info Process Based upon the Staff Info Setup, the Staff Information page will display. Except the mandatory fields each staff can Add/Edit their information.

Examination Process This process holds the details of the grading part of all students. The following sub process comes under this section: Exam Time Table Exam Seat Allocation Exam Attendance Exam Mark Entry Promotion process

If Academic Staff: Staff Profile Login user profile will display in this section. The users can Add/Edit the optional information. Student Information Login Staff can view the student’s profile. Period Wise Attendance In this section Academic staff can enter the students period wise attendance for their subjects. Session Wise Attendance It deals with session wise attendance for the particular class student’s session. Student Wise Attendance Each students date range Attendance can view from this section and Add/Modify the entry for Attendance taken period. Examination Attendance The Examination Attendance can be taken for all students for the particular Examination. Exam Time Table Academic staff can make the Exam timetable for each Exam. Exam Seat Allocation The Non-Academic or Academic Staff can make Exam seat arrangements for the students. Exam Mark Entry In this section the Academic staff can enter Students Exam marks

If Management: Staff Information Login user profile will display in this section. The users can Add/Edit the optional information. Student Information Login Staff can view the student’s profile Admission Status The management can view the admission status for the particular Academic year. Fee Collection Details The management can view the Fee collection statement, if they have the permission. Fee Defaulters Details The management can view the Fee defaulters statement. Staff Workload The management can check the workload of the particular staff. Attendance Percentage They can view all type of Attendance reports.

If Student: Student Profile Login Student profile will display in this section. The users can Add/Edit the optional information. Fee Detail Student can see the fee details and its due date from this page. They can retrieve their own information only. Attendance Detail They can see the reports of attendance. Here they can see the present, absent and also the percentage of their attendance. Exam Time Table Exam Seat Allocation Exam Marks Academic Calendar – Events

If Parents: Student Fee Detail Parent can view the fee details and its due date from this page. They can retrieve their children information only. Student Attendance They can see the reports of attendance. Here they can see the present, absent and also the percentage of their attendance. Student Exam Time Table They can view their children exam timetable from this section. Student Progress They can view their children Progress Report from this section

Institutional setup: Defining an Institution helps one to define the number of teacher , classes, laboratories and other infrastructure available that make the Institution. Setting up the Institution helps you not only in maximizing available resources but also to look at areas that need to be given more attention and development. .

Academic Calendar: The Annual Academic Calendar can be setup complete with Start and End Dates, Holidays for Students as well as Staff, Weekends, Special Days for the Institute, Extracurricular Activities planned etc. “Academia” also introduces the concept of department as well as course calendar too. .

Lesson Plan: The entire learning plan for the academic session in an Institute can be configured and this can be utilized for scheduling teachers and as the resource-planning tool for the institution. .

Admission: The Admissions can be processed for each applicant, from verifying credentials to approving admission. Admission , Fees Collection , Course Allocation, Transportation, Library, Hostel, and any other defined aspect and all other related activities for admissions can be completed through a single window of operation. .

Students Attendance Attendance of Students can be taken for each period. This allows recording of subject wise attendance of each student. This module interfaces with Teaching Staff Work Load, Time Table etc. .

Examination-Result Analysis Provision to enter marks for all kinds of tests and examinations to assess and compare student performance, allows more attention to be given in the relevant areas whenever needed. Grade based mark entry can also be done. .

Accounts The Accounts Module allows one user to manage and control all the Accounting activities of the Institution. It integrates with all the related modules like fees, payroll, hostel, transportation, inventory, purchase etc., which provide information for the accounting function. The following Sub Modules are included in the Accounting Module: Vouchers Creation, Editing, and Printing of all Vouchers for Income and Expense, Zoom up and Drill down options. Journal & Ledger Books Complete Accounting Journals Ledgers and Books of Accounts needed. Trial Balance One can generate Trial Balance for the specified periods. Income & Expenditure A/C One can generate Profit & Loss Account for specified periods Balance Sheet Generate Balance Sheet .

Staff Attendance Staff Attendance is maintained and processed for assessing each teacher, lecturer, professor for the actual hours spent with the students for teaching and other authorized activities. Attendance can also be taken for all technical, lab, non-teaching and administrative staff. This module supports Swipe Cards Time Clock and other Devices. Staff Information Detailed information of each Staff member can be maintained in the System. Leave Record Leave Records can be maintained complying with the Rules and Regulations of the Controlling Board TDS Calculation Tax Deduction at Source is a very complex process and tends to make errors when done manually. Academia ensures proper calculations with flexibility in deductions. Salary Slip Salary Slips can be generated, compiling all relevant information as you choose from the options available. Historical Data Handling Any payroll related information could be taken at any point of time with maximum flexibility. .

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