2. Time management or self
management?
•We all talk about time management, without giving serious thinking that we
can not manage time
•In fact time is an eternal thing and no body can manage it, time never comes
or goes away..rather we come and go..
•We all get 24 hrs a day 365 days a year..Can any body change it ?
•If the answer is no..The how do we talk of managing time?
•As a matter of fact time management is managing our work habits, priorities
as per the requirement
•Time management is working strictly as per priority, Putting first thing first
•When we are not able to complete a task because of lack of work plan we
complain of lack of time
3. What you learn from
Content..
Uniqueness of time.
What time management means
Benefits of time management
Why time management is important.
Obstacles to effective time management.
How we spend during the day.
Tips for effective time management
5. Time management implies appreciating the value of
Time management implies appreciating the value of
time & treating it as a resource
time & treating it as a resource and making best
and making best
use of time
use of time
What time management allows you ???
6. What time management allows
you ?
Eliminate time wastage.
Reduce excessive workloads due to
mismanagement.
Ensures that important task is not missed out due to
time constraint due to lack of focus
Ensures that important task is completed first
Allocate resources appropriate to a task’s
importance.
Ensure that long-term requirements are not
neglected while focus is on short term priority.
Plan each day, week, month or quarter efficiently.
Allows you that work missed today should be
planned tomorrow on top priority
Helps you to achieve your target
7. Reduces stress level
Effective time management reduces stress level at
work place because first thing which happens with
pending work is that it gives you a lot of stress.
Your mind remains conscious that you are lagging
behind and you have not been able to achieve your
targeted work and as a result negative thinking is
generated in your brain and this gives rise to stress
level
Effective time management ensures completion of
task in time and thus produces relaxation in your mind
and thus reduces your stress level and keeps you
healthy
8. Reduces stress level
Typical example in field managers case is that
if you just do not write your reports for three
days because you did not get time due to mis
management, it gives you a lot of stress when
you think of writing report
Again, the moment you file your all pending
reports you feel relaxed, free from stress you
were undergoing due to pending work
You can remain relaxed just by following a
plan that you will file your reports daily before
you sleep, mind it you will have better sleep
10. What happens with poor
time management?
You start missing the dead line
Increased level of stress
You become busy managing crisis
You feel lot of pressure due to
pending work
Poor quality of work because then you
are in hurry of meeting the dead line
Poor self esteem due to failure
12. Common obstacles to effective time
management
•Unclear objectives
•Disorganization
•Inability to say “no..to what
you can not do
•In-ability to delegate trying to do every
thing yourself
13. Common obstacles to effective
time management
Interruptions by phone calls,
mobile phone has made it
even worse
Interruptions by people, meeting
unexpected people
Periods of inactivity—spending
too much of time in leisure or
watching excessive T.V etc,
14. Common obstacles to effective
time management
•Trying to do too many things
at a time
•Stress and fatigue
•All work and no play
15. • Normally we all spend our day as follows:-
• 1) Sleeping :- 8 hrs.
• 2) School, college, office:- 8 hrs.
• 3) Eating :- 2 hrs.
• 4) Communication / traveling :- 2 hrs.
• 5) P. Hygiene:- 1 hrs.
• We still get 3hrs for other things that make life
worth living.
How do we spend day?
16. GETTING
STARTED
Write down goals of your life – Personal and
professional
Practice TO DO lists for at least 4 weeks
Then it ultimately becomes a habit
Start your day with your daily work plan
Don’t give up, stick to your work plan
18. Start your day with to do list
Create your work list before you start the day
15 minutes of investment planning your work will help
you everyday
End of day: Review status with work list
Mark status
C- Work Completed
P- Work Pending
At the end of day review your accomplishment, you will
get a feeling of achievement
Work which is pending today plan it for tomorrow
19. How to set right priority for
work ?
Q.4 Q.3
Q.1 Q.2
Not Urgent
Important
Not
Important
Urgent
Important as well as
urgent
1st
priority
Important but not
urgent, can be done
after some time
3nd
priority
Urgent but not important
2nd
priority
Neither urgent
Nor important
Last priority, can be
delegated
4th
priority
20. No excuses…Do it Now
Prioritize
Understand how much time it takes to do a task
Not all tasks take time
Understand what and why of your procrastination tendency
Do not be a last minute decision taker
Gather information of a task in advance
“If we wait for the moment when everything and absolutely everything is
ready, we shall never begin”
Be proactive and not reactive
- Being proactive is highly motivating..avoids crisis management
Normally we try to put off things which we find difficult, and try to avoid it
If you do not understand a work…best way to learn is to start doing it, the more
you do more you will understand…your vision becomes clear when you start
doing things….remember by sitting at the river bank you will never ever learn to
swim
Anticipate problems and plan solutions in advance
21. Tips for field managers
Plan every morning days activities and decide…
1. How much time your will spend meeting customers ?
2. How much time you will spend with your subordinates to
understand his problems and provide solution ?
3. How much time you will devote to development of your
subordinate, because this is your responsibility ?
4. How much time you will spend with distributor ?
5. How much time you will spent with distributor/c&f ?
6. How much time you will spent writing report ?
7. How much time you will spend reading report ?
8. How much time you will devote to self development ?
22. How to prioritize your
work..
You can divide your priorities as follows
Urgent and important..first priority
Urgent but not very important..second
priority
Important but not urgent..third priority
Not important..last priority (delegate if
possible)
25. Key learning for managers
Sooner or later, the managers who are successful
are those how know their priorities very well and
develop habit of working as per their priority
Time management is also following strict
discipline without which no plans can succeed
Average strategy best implemented gives best
result than best strategy poorly implemented
Editor's Notes
#1:What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.
Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapidly.
#4:What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.
Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapidly.
#5:What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.
Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapidly.
#9:If you can manage your time more effectively, you will be rewarded in a variety of ways:
You will be more efficient in serving your district and will be able to support your clubs better
You will achieve greater success in your very important, and highly visible, role as a Lions Leader
On a personal level, you will certainly feel healthier, more energetic, and in a generally better mood
#12:Note: You may wish to add personal experiences as examples of one or more of the obstacles to enhance the presentation.
There are a lot of things that make it difficult for us to manage our time effectively. Let’s consider some of the most common ones, and see if they apply to us:
Unclear objectives – It’s hard to hit a target with your eyes closed, and it’s just as hard to accomplish something when you aren’t exactly clear about what you want to achieve
Disorganization – It’s easy to see when your desk is too messy, but sometimes you have to step back and ask yourself if you are taking an organized approach in completing all of your tasks
Inability to say “no” – We all want to be as helpful as we can when others need us, but this can mean taking time away from other priorities to do something we may not have planned
#13:Interruptions – Many times we are in the middle of accomplishing something really important and the telephone rings. These calls can not only take you away from your task, but sometimes they interrupt your train of thought and you can’t return to where you were without retracing your steps
More interruptions – We all like to visit with others, but conversations at inappropriate times can cost us time when we have to stop what we are doing and redirect ourselves from our plans
Periods of inactivity – As much as we think we are busy, there are times in our day when we are not really doing anything. Recognizing and making use of these times can have a positive effect on our efforts
#14:Too many things at once – Many of our tasks are not routines. They require concentration to detail. When we are attempting to do too many different things at one time, each individual task suffers as a result
Stress and fatigue – Everyone experiences stress from time to time, and sometimes we actually operate a little better when there is some level of stress. Too much stress, on the other hand, causes our work to suffer and wears us down physically and mentally. Dealing with stress is an important part of time management
All work and no play – Most successful people know how to balance work and play. When work takes over your life, you not only give your body little time to re-energize, but you may end up sacrificing the really important things in life like family and friends
#25:What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.
Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapidly.
#26:What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.
Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapidly.
