Ela Tech Power Point Overview

Introduction to Laserfiche
Provided Enterprise Content Management
(ECM) solutions since 1987 to more than
28,000 organizations.
Solutions for all business sizes
Integration with the most popular software
packages.

Introduction to
ELA Technologies
1996: ELA Group Inc. Founded
2005: Overabundance of paper files
2006: Purchased Laserfiche Software
2010: Became Laserfiche VAR

What is EDMS?
Electronic Document Management System
Centralized
Repository
Customer
Documents
Corporate
Documents
All Other
Documents
Secure
Internet
Users
Internal
Office
Network

Why do I need Laserfiche?
Organization
Paper Reduction
Security
Search-ability
Disaster Recovery

 Organization
-Clustered folders
-Standardization of documents
-Centralized location
Paper Reduction
Security
Search-ability

Centralized
Repository
Organization
 Paper Reduction
-Go Green! Save Green!
-More office space
-No more reprinting lost documents
Security
Search-ability

Organization
Paper Reduction
 Security
-Secure log-in
-Set customizable access rights
-Keep sensitive documents safe
Search-ability

Search time: 2 minutesSearch time: 11 hoursSearch time: 12 ½ daysSearch time: ???
Organization
Paper Reduction
Security
 Search-ability
-Quickly search & retrieve documents
-Use OCR to search within document text
-Improve efficiency

Organization
Paper Reduction
Security
Search-ability
 Disaster Recovery
-Recovery of destroyed documents
-Scheduled database back-ups
-Reduce liability

What type of documents can be stored in
Laserfiche?
Anything you can print, you
can store in Laserfiche

How do I capture
documents?
Scanning
Laserfiche Universal Capture
Laserfiche Import Agent
Laserfiche ScanConnect

How do I capture
documents?
Batch Processing
Laserfiche Quick Fields
Laserfiche Zone OCR
Laserfiche Bar Code
Recognition
Collection: Dixie Franklin Inc.
Address: 3900 Settlement Rd.
Fort Worth, TX 76107
Date Received: 07/02/1998
Signature Required: Yes
Date Scanned: 02/03/2010
Index Information

How do I capture
documents?
Electronic Documents
Laserfiche Snapshot
Centralized
Repository

How do I scan my paper
documents into
Laserfiche?
Utilize staff in house
Utilize summer interns
ELA Technologies also offers scanning
We are capable of scanning paper
documents ranging from 8.5”x11” (A Size) to
36”x48” (E Size)
Mixture of all of the above

Is there a solution for
archiving E-mails?
Yes.
The Laserfiche E-mail Plug In uses any
MAPI-compliant E-mail application to
distribute documents stored in the
Laserfiche repository.

Why is Laserfiche better than other solutions?
File Formats are nonproprietary (.tiff) and can be opened even if you don’t have
Laserfiche.
We don’t require you to buy hardware from us, unless you want to.
Meets DoD 5015.02-STD RMA (Records Managements Application) Design
Criteria Standard

Laserfiche Workflow
Promotes constant productivity with
rules-based document routing, E-mail
notification and activity monitoring.
Can Laserfiche be automated to reduce end
user intervention?

Can Laserfiche be
automated to reduce end
user intervention?
Laserfiche Audit Trail
Tracks actions users take within the
Laserfiche system, so you may ensure
information security and simplify regulatory
compliance.

Can I be too large or too
small for Laserfiche?
Laserfiche Avante is scalable from 1 to 100
Users
Laserfiche Rio offers solutions for
organizations with over 100 Users

What type of hardware will
I need?
ELA Technologies can provide a free site
assessment

What are the software requirements for
Laserfiche?
The entire system is compatible with Microsoft Windows XP, Windows Vista,
Windows 7, Server 2003 and Server 2008
Laserfiche will run on Microsoft SQL Express, Microsoft, SQL or Oracle

A standard 4 drawer vertical filing cabinet
stores approximately 11,000 pages and will
scan to about 500 MB
The standard “Bankers Box” stores
approximately 4,000 pages and will scan to
about 200 MB
How much space will Laserfiche take up on my
server?

Very similar to the Windows file
structure which users are already
familiar with
Our staff will provide training of
both IT Staff and End Users
With your LSAP you will have
access to the Laserfiche site and
technical support
How difficult is Laserfiche to use?

Laserfiche also provides webinars,
workshops and trade shows for
users
ELA Technologies can provide
support right on your screen,
remotely.
How difficult is Laserfiche to use?

Can my Laserfiche be deployed outside the
office?
Laserfiche Web Access
True thin client that supports Microsoft Internet Explorer and Mozilla Firefox
Industry-leading integration that adds imaging functionality, records management
and enhance workflow capabilities to Microsoft SharePoint
Light version for access from Blackberry or iPhone

I don’t have internet
access always available,
how do I take documents
with me?
Laserfiche Plus archives documents on
CD’s, DVD’s, USB drives or external hard
drives, in self-contained repositories that
include building-in viewers and search
engines

Can my Laserfiche be
customized?
Yes!
ELA Technologies can customize your
software to meet your organization’s needs

What is the LSAP?
Laserfiche Software Assurance Plan
The LSAP is included for the first year with your purchase of Laserfiche and
will be 10% of your investment for the following years
The LSAP provides support and training, as well as the software updates,
enhancements and forums available on the Laserfiche support site.

Contact Information
Wayne Hummer
Account Executive
717.626.7271
wghummer@elagroup.com

Ela Tech Power Point Overview

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