email.pptx
- 1. TECHNICAL WRITIING & PRESENTATIONS SKILLS E-mail writing Luqman Ahmad Iqra Riasat
- 2. E-Mail 2 E-Mail stands for electronic mail Method of exchange messages between the people over the internet by using electronic device
- 3. E-Mail Address 3 • User name • Mail address The address of E-Mail is divided into two parts
- 4. Example 4 Arslanahmad779 gmail.com User name Mail address Arslanahmad779@gmail.com @ This symbol is used to connect the user name and the mail address
- 5. • The cost of sending electronic message is nominal. • The message can send or receive instantly. • We can attach sound, video And images to e-mail and send to any anyone. • We can read, print, Forward, reply or delete the received messages Advantages 5
- 6. • E-Mail responses require more than to respond other messages app like Whatsapp • The lack of personal touch. • E-Mail can cause misunderstanding • E-Mail messages can contain viruses • E-Mail messages became scam • Time consuming 6 Disadvantages
- 7. PLATFORMS PROVIDING E-MAIL FACILITY 7 G-MAIL PROTON MAIL OUTLOOK YAHOO MAIL ICLOUD
- 8. 8 1. No-reply email: Mailed to receiver for telling some information or giving compliment. 2. Inquiry email: Mailed to receiver to ask about something or seeking advice and need a reply. 3. Open-ended email: It is mailed to the receiver to keep the communication open for future reference. 4. Action email: In this form of email, the receiver is not bound to reply but had to take some actions as asked in the mail Types Of E-Mail
- 9. 1. Your email address 2. Subject line 3. Email Opening 4. Email body 5. Email ending 6. Email Sign off 7. Email signature/footer Elements of professional email writing
- 10. Professional email address Your email address is oftentimes out of your control. If you’re working for a company or operate under the umbrella of a brand your email address will likely include the company or brand name domain.
- 11. Subject lines Your subject line will be the single most important element in your formal email writing. It is the first thing your recipient will see and unless you convince her then and there that your email is safe, relevant, and high priority (in that order) it may never be opened. If this happens, any effort you put into the rest of the email elements will go to waste.
- 12. Email Opening The next most important way to hook a recipient into your email is by writing a strong email opening line. Like your subject line, the email opening is mostly used as another filtering stage for most people. If it fails to meet the promise made in the subject line, your readers will ditch.
- 13. Email body The body of your email is where you get into your main message. Whether you’re composing an email to establish a new business connection or just following up on a meeting, the body of your email should be detailed enough that the reader isn’t confused, but also brief and to the point. No one wants to sit and read a long-winded email when they have dozens of other unattended messages in their inbox.
- 14. Email ending After you’ve addressed all your main points in the body of your email, you’ll want to end it with a respectful and brief salutation. You can either invite your recipient to reach out for more questions, wish them success, or ask a question. It all depends on the motive for your email.
- 15. Email sign-off When closing your email, you’ll want to choose a suitable email sign-off. There are different sign- offs you can use for each occasion, such as “best regards,” “sincerely,” or “with love,” but you obviously wouldn’t want to send the last one to your manager.
- 16. Email signature/footer Your email signature (or footer) is your wave of goodbye. The way you do this can affect the impression you’ve made up to this point. If you make this moment memorable, organized, and aesthetic you can get some extra credit and a positive attitude from your reader.