E-Tech Lesson 8 Mail Merge and Label Generation
- 1. Empowerment Technologies Senior High School Applied - Academic Lesson 8 Mail Merge and Label Generation
- 2. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Have you ever wanted to send digital greeting cards or letters to your family members or friends? 2
- 3. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT What are the media that you use to exchange essential information with other people? 3
- 4. Learning Objectives ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT At the end of the lesson, you should be able to do the following: 4 ● Understand what mail merge and label are. ● Identify the features needed to create a mail merge and label. ● Apply the process of creating a mail merge and label. 4
- 5. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT In a word processor, create a minimum of five gift tags containing a short passage and the names of the persons who have been kind to you this year. 5
- 6. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Technology has offered people diverse ways to communicate creatively and produce efficiently in the simplest manner. Mail Merge and Label Generation 6
- 7. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT How do we define Mail Merge? 7
- 8. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Mail Merge is a powerful tool that combines customized documents with another file from a data source. Mail Merge 8
- 9. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT This feature offers personalized ● Labels ● Tags ● Certificates ● Emails ● Directories ● Letters ● Envelopes Mail Merge 9
- 10. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Refers to the data source or record of names, addresses, and selected information that can be customized by the user. Recipient List As the name suggests, it refers to the content or template of the mail. Two Parts of a Mail Merge Main Document 10
- 11. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Mail Merge: Creating Recipient List 11
- 12. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 12 12 Mail Merge: Creating Recipient List ● Click the Mailings Tab. ● On the Mailings ribbon, click Select Recipients. ● There are two usual options following this step: Option 1: Type New List or Option 2: Use an Existing List
- 13. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 13 Fill in the details on the row and click New Entry to add recipients. You may also customize the column values. Creating Recipient List: Type New List New Address List Dialogue Box
- 14. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 14 Open Excel, then type in your preferred values in the first row and your recipients’ details in the succeeding rows. Save the document. Creating Recipient List: Use an Existing List Creating the list using spreadsheet.
- 15. 15 Would you recommend mail merge to your friends? Why or why not?
- 16. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 16 16 Mail Merge: Launch the Mail Merge Wizard ● Click Start Mail Merge on the Mailings ribbon and select Mail Merge Wizard. ● A column box will appear on the right side of the screen with a step-by-step guide. ● Select the document type that you will be using.
- 17. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 17 17 Mail Merge: Launch the Mail Merge Wizard Document types: ● Letters - customized greetings ● Email - a Word to email content ● Envelopes or Labels - similar to a stamp indicating names and address from the recipient list ● Directory - serves as a contact list
- 18. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 18 18 Mail Merge: Launch the Mail Merge Wizard ● Create your template or Main Document. ● Select your recipient from the previous step. ● Select the Insert Fields that you want to place on your document. ● Preview your letter. ● Make necessary changes. ● Print your document.
- 19. Tip Conceptualize your desired output first. Be sure to gather needed information and have a layout in mind before mail merging. 19
- 20. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Labels are used on envelopes together with the document created during the mail merge. It may also be used for different things such as name tags or gift tags. Labels 20
- 21. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 21 21 Creating Labels ● Choose between Envelope or Label. ● Option 1: You will have to format your label according to your preference. ● Option 2: You will use a template from different label vendors. ● You may include text or graphics in your label as your customization.
- 22. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT 22 22 Creating Labels ● Add the information or fields that you wish to include from your recipient list. ● Set the proper print properties before printing the labels to avoid making a mistake.
- 23. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Practice 1: Create SmartArt that shows the process of doing mail merge or label generator in Microsoft Word. You may submit a soft copy or hard copy to your teacher. 23
- 24. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Create a greeting card expressing your gratitude to your classmates. Make sure that each of them will receive a copy of your card. Apply the necessary steps as discussed in the lesson. Practice 2 24
- 25. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Questions 1. What is your understanding of mail merge? 1. What are the advantages of using a mail merge? 1. Why is it considered as a powerful tool? 25
- 26. ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT ENGAGE EXPLORE EXPLAIN EXTEND EVALUAT Why is mail merge still important despite the availability of different tools on the Internet? 26
- 27. Wrap Up Mail Merge is a powerful tool that combines customized documents with another file from a data source. Two Parts of a Mail Merge: 1. Main Document 2. Recipient List 27
- 28. Wrap Up Labels are used on envelopes together with the document created during the mail merge. 28
- 29. Bibliography 29 “How to Create Mail Merge Labels in Word 2003-2019 & Office 365.” onlinelabels. January 2 2019. Last updated February 20 2020. Accessed May 24, 2020. https://www.onlinelabels.com/articles/mail-merge-labels/ Kallas, Priit. “11 Reasons Why Your Email List Beats Social Media.” reamgrow. May 14 2019. Last updated December 16 2019. Accessed May 24, 2020. https://www.dreamgrow.com/11-reasons-why-newsletter-beats-social-media/
Editor's Notes
- #25: The students should gather the necessary information of their classmates before doing the activity (such as the name and address)
- #26: The students may answer the three questions simultaneously..
- #27: sample answer: Mail merge is still important since it can enhance your skill with a word processor and makes you creative in your output. You can also work offline so you can do your task without relying on the Internet.