Evaluation Guide Toolkit (Companion to Evaluating Community Engagement Guide)
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This document serves as a toolkit companion for evaluating community engagement, including tools such as the evaluation capacity self-assessment matrix, community engagement logic model, and data collection templates. It outlines the necessary resources, knowledge, and historical context for effective evaluation, along with specific indicators of success and outcomes expected over different time frames. The goal is to enhance organizational readiness and ensure broad community involvement in the evaluation process.
Evaluation Guide Toolkit (Companion to Evaluating Community Engagement Guide)
- 1. A Companion to the Everyday Democracy Evaluation Guide for Practical Use Evaluating Community Engagement — Toolkit Companion Toolkit Tools Evaluation Capacity Self-Assessment Tool Sample Community Engagement Logic Model Logic Model Template Data Collection and Planning Template Ripple Mapping Tip Sheet
- 2. Evaluation Capacity Self-Assessment Tool This matrix can be used to initiate discussion about your readiness to evaluate community engagement. Review the items in the matrix, then choose the rating option that best describes your organizational response and record the number in the column labeled ‘Your Rating.’ The Needs/Assets column is provided to assist you in moving your community engagement evaluation efforts forward. Rating Options Capacity 1 2 3 4 Your Rating Needs/Assets Resources (budget, access to evaluators, technology) for evaluating community engagement Very little resources for this No regular budget; limited access to evaluators; limited technology available Minimal budget,some access to evaluators, modest technology available Fully funded, full access to internal and/ or external evaluators; adequate technology available Knowledge and experience with evaluation Very little knowledge of or experience with evaluation Limited Knowledge of evaluation Some knowledge and experience with evaluation Extensive knowledge and experience with evaluation Data availability for previous community engagement activities No data available Minimal data available Some data available but may not be accurate or reliable Extensive community engagement data available Evaluating Community Engagement | everyday-democracy.org
- 3. Evaluation Capacity Self-Assessment Tool, continued Basic Practices Key plan element evaluation is incorporated in the community engagement plan Evaluation is separate from the plan Evaluation is only mentioned in the plan with no specifics Evaluation is in the plan with some specifics Evaluation is integrated throughout the plan Historical context previous use of evaluation in community engagement efforts Evaluation not used Evaluation not used consistently Evaluation used selectively Evaluation used consistently Community involvement in evaluation process No community involvement Limited community involvement Some community involvement Broad community involvement Adapted from the “Community Engagement Self- Assessment Matrix for Achieving the Dream (ATD) Colleges at www.achievingthedream.org Evaluating Community Engagement | everyday-democracy.org
- 4. Sample Community Engagement Logic Model Logic Model Components for Community Engagement Components Description Examples Inputs Resources required for community engagement--- - Funding - Community residents - Meeting places - Computers Activities Work done to implement community engagement--- - Recruiting and organizing - Training in engagement facilitation - Developing a plan - Launching engagement events Outputs Products resulting from community engagement activities--- - Number of organizing activities - Number of community residents recruited - Number of community residents trained - Diversity of people participating - Engagement plan and event participation Short-term outcomes 1-2 years Changes you want to see right away-- - Increased awareness of issues affecting the community - Community residents are engaged - Marginalized communities are engaged Intermediate outcomes 3-6 years Changes that may take a little longer to happen and are necessary to achieve longer term outcomes and the community engagement goal(s)-- - High public will for community change - Increased public participation Long-term outcomes 7-10 years Changes that can take a long time such as systems change- - Barriers to public participation by marginalized communities removed Impact 10+ years Transformative change on a large scale- - Equitable and inclusive public participation nationwide Evaluating Community Engagement | everyday-democracy.org
- 5. Logic Model Template Name of Community Engagement Program: Evaluation Purpose: Inputs Outputs Outcomes Activites Done Participation Levels Short Intermediate Long Goal Statement: Evaluating Community Engagement | everyday-democracy.org Impact:
- 6. Data Collection and Planning Template Data Collection Strategy Evaluation Questions (What you want to know) Indicators of Success (What you’re measuring) Types of Data (Quantitative or Qualitative) Method (Tools used to collect data, i.e., survey, pre/post tests, interviews) Frequency of Data Collection (how often data is collected) Frequency of Data Collection (how often data collected) Evaluating Community Engagement | everyday-democracy.org
- 7. Ripple Effects Mapping Tip Sheet
- 8. Ripple Effects Mapping Tip Sheet - page 2