EWM Physical Inventory processing cycle
- 1. www.yash.com 7 October, 2010 Physical Inventory June 3, 2011
- 2. www.yash.com 7 October, 2010 AGENDA 2 AGENDA • Describe the Physical inventory process in EWM • Different types of Physical inventory processes in EWM • Use of Physical inventory status code
- 3. www.yash.com Physical Inventory • The Physical inventory process is the preparation and execution of a physical inventory count with a warehouse . • Storage bin specific physical inventory: The physical inventory is at the storage bin level, and therefore all the products and HUs in this storage bin must be counted • Product specific Physical inventory: The physical inventory is based solely on the product in one or more storage bins and Hus Physical inventory in warehouse can be carried out for stock types • Unrestricted use stock in putaway • Unrestricted use stock in the warehouse • Blocked stock in putaway • Blocked stock in the warehouse • Quality inspection stock in putaway • Quality inspection stock in warehouse
- 4. www.yash.com Physical Inventory Physical Inventory process • In the EWM physical inventory process, a physical inventory document is created that contains the bins/products to be counted. This document can be printed using PPF functions or the physical inventory items can be counted using the RF framework • After the counts are completed a recount process can be performed to determine any bins/products to be recounted. The recount selection can be based on quantity or value basis • After the recount processes has been completed the differences can be posted and the inventory completed
- 5. www.yash.com Physical Inventory Physical Inventory area and completeness • Create physical inventory areas and assign physical inventory areas to activity areas • A physical inventory area is completely inventoried when you have inventoried all the relevant storage bins. • A warehouse is completely inventoried when you have completely inventoried all the relevant physical inventory areas. • A Product is completely inventoried when you have counted all the stocks of this product per physical inventory area and party entitled to dispose
- 6. www.yash.com Physical Inventory Physical inventory Procedures EWM supports three types of Inventory procedures • Periodic physical inventory • Continuous inventory • Cycle counting Periodic physical inventory procedures • EWM supports annual physical inventory in this procedure • In an annual physical inventory, you record all stocks on a certain day or within a fairly short period • You can prohibit stock movement during counting time.
- 7. www.yash.com Physical Inventory Continuous physical inventory procedure Ad Hoc physical Inventory Done at any time during the fiscal year, this procedure can be performed at the storage bin level or it can be product specific Low stock check • This procedure is performed during warehouse task confirmation • During warehouse task confirmation the system automatically creates the physical inventory document in the back ground on the basis of information in the warehouse task • The low stock check is storage bin specific.
- 8. www.yash.com Physical Inventory Zero Stock Check • Zero stock check is a special form of low stock check with threshold value 0 Putaway Physical Inventory • The putaway physical inventory for a storage bin is carried out at the time of the first putaway in this bin in the fiscal year • The warehouse employee confirms during the first putaway that the stock in the storage bin matches the confirmed quantity in the warehouse task after the putaway Cycle counting • Cycle counting is carrying out the physical inventory at regular intervals during a fiscal year • Cycle counting is an ongoing inventory procedure and it is less disruptive for daily business compared to annual inventory, where the whole warehouse is counted within a short time frame
- 9. www.yash.com Physical Inventory Difference Analyzer • Difference analyzer is a tool in EWM that allows you to analyze the differences in EWM and reconcile stocks in ERP system • Differences are displayed at both cumulative and individual level. • At cumulative level the differences with same stock key are displayed in aggregated way. In other words they are displayed independently of the document and process in which they occurred. • The objective of cumulative display is to show the balance of the differences to reduce the number of postings to the ERP system
- 10. www.yash.com Physical Inventory Interfaces/Reports • You can upload the storage bin data for which you want to carry out a physical inventory and carry out the physical inventory in EWM or you carry out the physical inventory in an external system and upload the result in EWM Transactions for upload and down load physical inventory related data in EWM • /SCWM/PI_UPLOAD- Upload Storage bins and count data • /SCWM/PI_DOWNLOAD- Down load storage bin and count data • /SCWM/ERP_STOCKCHECK- Stock comparison ERP Determine and set prices from ERP( /SCWM/VALUATION_SET) • Use this report to download product prices from ERP system in EWM • The system takes into account these prices during the tolerance checks when you post physical inventory documents in EWM and when you post differences to the ERP system
- 11. www.yash.com Physical Inventory Stock comparison ERP (/SCWM/ERP_STOCKCHECK) • You can use this report to identify and correct inconsistencies between EWM and ERP system • Since you perform inventory management for a specific storage bin in EWM, unlike in ERP system where you perform inventory management for a specific storage location, the system always assumes that the stocks in EWM are correct • The system also assumes that you have to correct the stocks in the ERP system where necessary Post differences to ERP system (/SCMW/WM_ADJUST) • You can use this report to schedule posting of differences to the ERP system as a back ground job. • You can post the differences at cumulative level and detailed level • The system performs the tolerance check with the user settings for the user who starts the report
- 12. www.yash.com 7 October, 2010 Physical Inventory 12