SAP Document Compliance Overview -Imp document.pdf
- 1. PUBLIC SAP Globalization Services, SAP SE April 2021 SAP Document Compliance Overview Local solutions. Global success. Globalization Services
- 2. 2 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Disclaimer The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at any time for any reason with-out notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP´s willful misconduct or gross negligence. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward- looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.
- 3. Agenda ➢ Introduction ➢ Solution Overview ➢ Roadmap ➢ Useful Links ➢ Q&A
- 5. 5 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Customer Needs – Compliance with on-line Exchange of Electronic Documents compliance Local Regulations reimagine business process fiscal control minimize compliance risk digitalization. tax administration. savings in public procurement Invoices & delivery notes & tax certificates &… cost reduction online reporting Business Transactions EU e-invoicing mandate unified user experience Integration with the backend (Business Suite or S/4HANA) real-time reporting global coverage
- 6. 6 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Explosion of Local Compliance Obligations Governments worldwide are keeping pace with the evolving laws and governance frameworks 2014 2020 2011 2017 Denmark: B2G e-invoicing Korea: E-tax China: Golden tax interface Brazil: E-invoicing (NFe) Mexico: E-invoicing (CFDI) Argentina: E-invoicing Chile: E-invoicing Chile: E-books Chile: E-delivery Peru: E-invoicing Italy: B2G E-invoicing Austria: B2G E-invoicing Spain: B2G E-invoicing Turkey: E-invoicing Turkey: E-ledger Slovenia: B2G E-invoicing Hungary: Transport registration Ecuador: E-invoicing Uruguay: E-invoicing Colombia: E-invoicing Croatia: B2G E-invoicing Czech Republic: Cash invoice registration Slovenia: Cash invoice registration Mexico: E-payroll Spain: Real time reporting (SII) Peru: E-tax certificates India: GST reporting Belgium: B2G E-invoicing Netherlands: B2G E-invoicing France: B2G E-invoicing Turkey: E-delivery Turkey: Export registration Hungary: E- invoice registration India: E-delivery (eWayBill) Mexico: E-payment Australia: E-payroll (Single Touch Payroll) Australia: E-invoicing New Zealand: E-invoicing Singapore: E-invoicing UK: Making Tax Digital Italy: B2B E-invoicing Sweden: B2G E-invoicing Norway: B2G E-invoicing Kazakhstan: E-delivery Costa Rica: E-invoicing Panama: E-invoicing Paraguay: E-invoicing Dominican Republic: E-invoicing New Zealand: E-payroll (Payday reporting) Greece: E-books Greece: E-delivery Greece: E-payroll Greece: B2G E-invoicing Italy: E-ordering Chile: E-factoring Argentina: E-factoring Germany: B2G E-invoicing Taiwan: E-invoicing Poland: B2G E-invoicing Portugal: B2G E-invoicing Bulgaria: Cash invoice registration India: Invoice registration Vietnam: E-invoicing
- 7. 7 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Motivation - Digital transformation driven by authorities Detect VAT leakage ▪ B2B / B2C (cash) transactions ▪ National / Foreign transactions Curb shadow economy ▪ Transaction controls beyond e-invoices Tax revenue management Analytics (forecasts, predictions, statistics) Public procurement Process efficiency ▪ Automation ▪ Spend management ▪ Interoperability ▪ SME support ▪ Multiple document types Financing Digital Government Efficiency Business Benefits Tax Compliance
- 8. 8 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Mexico ▪ Customer invoice ▪ Payment receipt ▪ Delivery Note Peru ▪ Customer invoice ▪ Consumer invoice ▪ Withholding tax certificate ▪ Collection tax certificate Chile ▪ Customer invoice ▪ Supplier invoice ▪ Consumer invoice ▪ Delivery note ▪ Ledgers ▪ Credit Invoice (Factoring) Colombia ▪ Customer invoice ▪ Supplier invoice Brazil ▪ Customer invoice ▪ Supplier invoice India ▪ Transport Registration ▪ Customer Invoice Taiwan, China ▪ Customer invoice ▪ Consumer invoice Thailand ▪ Customer Invoice South Korea ▪ Customer invoice ▪ Supplier invoice Singapore ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Italy ▪ Customer invoice ▪ Supplier Invoice Denmark ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Portugal ▪ Customer invoice Belgium ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Hungary ▪ Transport registration ▪ Invoice Registration Spain ▪ Customer invoice ▪ Tax Register Books Turkey ▪ Customer invoice ▪ Consumer invoice ▪ Supplier invoice ▪ Export registration ▪ Transport registration Netherlands ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Sweden ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Norway ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Germany ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol ▪ Customer invoice via e-mail (ZUGFeRD) Greece ▪ Tax Register Books Austria ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Ireland ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol Poland ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol SAP Document Compliance – Local Versions 55 Scenarios in 26 Countries (SAP S/4HANA) Australia ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol New Zealand 1 ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol France 1 ▪ Customer invoice via Peppol ▪ Supplier invoice via Peppol 1 This is the current stand of planning and can be changed by SAP without notice.
- 9. 9 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Digital Compliance – Diversity of Local Requirements (examples) Receiver Sender
- 11. 11 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance is a global solution to address local requirements mandating the submission of electronic documents to authorities or business partners. Local versions follow one of the following deployment models: ▪ PaaS Solutions – Based on SAP Document Compliance, on-premise edition and SAP Cloud Platform Integration to cover e-invoicing and real-time reporting requirements in multiple countries ▪ SaaS Solutions – SAP Document Compliance, cloud edition provides the ability to send and receive fully compliant invoices based on the Peppol and ZUGFeRD standards – SAP Document Compliance, outbound invoicing option for Brazil & inbound invoicing option for Brazil provide the ability to send / receive and further process fully compliant Nota Fiscal documents in Brazil What is the solution about?
- 12. 12 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Direct link to Tax Office / Business Partner • No 3rd party required • End-to-end security • Semantic consistency among SAP DC, LO, SD, FI and legal report representations. No Interfaces • Integral part, automatic and silent component of SAP S/4 HANA, SAP ERP and industry solution. • Full automation, real time Far more than invoicing… • Comprehensive, dynamic, everchanging • For any compliance process • Extensible y configurable Solution Approach
- 13. 13 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance A Combination of an Open Compliance Framework + Library of predefined country specific processes. Open Framework Library of predefined processes
- 14. 14 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Standardization • Strong framework with reusable components • Multiple solutions can be implemented in parallel. • No disruption among solutions Security from Design • SAP Cloud Platform Integration developed to comply with highest security requirements for - Governments - Financial Service Providers - Customers Business Process Integration • “Source Document” Concept • Seamless integration end-to-end. Governance per-se • Openness • Direct Integration with ecosystem • End-to-end Monitoring • High level of security granularity Rationale behind SAP Document Compliance
- 15. 15 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Document (e.g. “Peru Credit Note”) • Mostly XML files exchanged in the context of a process. • Are generated from a “Source Document” concept, provided from framework level, e.g.: SD/FI Document, FI Document, Shipment, Goods Issue, SII Document, etc… Processes (e.g. “Spain Bundle Processing”) • How the execution will happen, including actions, eventual errors and “variations” during the execution. • Processes could be registrations, approval, updates, etc.. Architectural components: flexibility + reusability
- 16. 16 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Comprehensive Operations and Monitoring • Central “Cockpit” • Single Access point • UI-Navigation to Business process Process Auditing • Full electronic document history: Users, date, time, details, content if available, approvals and rejections. Full Process Automation • Communications • Error handling Documentation Storage and Archiving • Save all send and received documents • Signatures • Archiving Framework Features Overview at a Glance – 1 / 2
- 17. 17 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Multi-Compliance • Run multiple Compliance processes for the same transaction • Generate several different documents for one transaction. Multi-Level Grouping • Allows transactional integration as well as packed-based integration • Navigation among levels. • Nesting of processes SAP Business Process Integrations • Compliance processes run silently among SAP S/4HANA transactions Metadata Driven Process configuration • Process flow managed by configuration tables Framework Features Overview at a Glance – 2 / 2
- 18. 18 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Compliance Processes for a Country A Sample Compliance Process Actions dynamically determined for the Compliance process • SAP Document Compliance works in a fully automated way without human interaction (including retries and notifications). • The Cockpit is a tool that allows process analysis, audit, navigation to Business doc, visualize the technical representation, etc...
- 19. SAP Document Compliance PaaS Solutions
- 20. 20 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ • Local Format Mapping • Business Monitoring • Communication • Authentication/Digital Signature • Validation • Approval/Registration Solution Landscape – Document Compliance Scenarios Recipient SAP Integration Suite SAP ECC or S/4HANA SAP APPL 6.05 SAP Netweaver 7.02 Local Version A Local Version B Integration Flow Document Type 1 Document Type 2
- 21. 21 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Recipient SAP Cloud Platform Suite SAP Cloud Platform Integration SAP Document Compliance, on-premise edition Chile Peru SII SUNAT FACe Spain DTE Peruvian UBL Facturae … Italy Hungary Solution Architecture – SAP Document Compliance on-premise edition + SAP Cloud Platform Integration SD Del GI SD Bill FI IS-U Real Estate MM returned invoice SII Fattura PA … … EKAER NAV Legal Reports
- 22. 22 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Key Product Features – eDocument Cockpit Central monitor for all scenarios Only authorized processes are displayed Selection variants including filter by source data Navigate back to source document Display eDocument history Application Log Submit / Resubmit View / Export file Information about the selected process PDF generation (XML- based) Batch & List handling - Switch to contingency - Import data from non-SAP systems - Send to customer - Accept/Reject - Cancel/Delete Navigate to interface monitor Further local capabilities:
- 23. 23 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Cloud Platform Integration
- 24. 24 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Cloud Platform Integration
- 25. 25 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Example Italy Three Corner Model – Sender and Receiver Connect to a Central System 1 3 2 Receiver SdI (Sistema di Interscambio) Sender ✘
- 26. 26 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance for Italy – Customer Invoice (Outgoing) XML Notification Get Notification Delete Confirmation Delete Notification Post SD/FI Document 1 Create eDocument Submit eDocument 2 3 Sdl Receiver Service Provider Receiver SAP Cloud Platform Integration Data Reception Validations XML Completion Digital Signature * Store Notification** Return Notifications Delete Notifications Confirm Deletion Get Invoice Notification and Update eDoc * Delete Notification * Invoice 4 5 SAP ERP Process Process Send Notification Send to Receiver Process 7 8 9 6 • *Access to a cost-free signature service provided. Special terms of use apply. • **invoice and notification are held in a data store until picked up, the recipient delete the entries from the data store after successful receipt
- 27. 27 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance for Italy – Inbound Invoice Processing via SAP Invoice Management by OpenText Sdl SAP Cloud Platform Integration Validations Store Data Process Invoice Request Invoice matching, verification and approval 2 SAP ERP Send Invoice 1 Get Invoice Get Invoice FatturaPA Create eDocument Accept / Reject Notification Trigger Invoice Management 3 FatturaPA Process Notification: For B2G: Accept / reject generates a notification For B2B: Only reject is possible, this generates an email. Disclaimer This presentation and SAP’s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason and without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or noninfringement.
- 28. SAP Document Compliance SaaS Solutions
- 29. 29 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance is a global solution to address local requirements mandating the submission of electronic documents to authorities or business partners. Local versions follow one of the following deployment models: ▪ PaaS Solutions – Based on SAP Document Compliance, on-premise edition and SAP Cloud Platform Integration to cover e-invoicing and real-time reporting requirements in multiple countries ▪ SaaS Solutions – SAP Document Compliance, cloud edition provides the ability to send and receive fully compliant invoices based on the Peppol and ZUGFeRD standards – SAP Document Compliance, outbound invoicing option for Brazil & inbound invoicing option for Brazil provide the ability to send / receive and further process fully compliant Nota Fiscal documents in Brazil What is the solution about?
- 30. 30 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Public Buyers must accept and process electronic invoices according to the European Standard on electronic invoicing that includes: Peppol Exchange service Regulatory Background: Directive 2014/55/EU on B2G Invoicing Obligation for Suppliers • Several countries have chosen to define tighter rules making e-invoicing mandatory for Suppliers • This is the case for example in Italy, Netherlands, Germany and Spain Obligation for contracting authorities • Contracting authorities must be able to receive and process e-invoices according to the approved standards • A semantic data model (aligned content of the invoice) • A list of agreed syntaxes (defining the technical structure of the invoice) • A recommendation for the transmission of e- invoices to Public Buyers: Peppol
- 31. 31 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Peppol – a global infrastructure for the exchange of electronic documents The service determines the receiver endpoint dynamically Exchange between a sending and a receiving Access Point SAP Solutions In numerous European and non-European countries, Peppol is the selected infrastructure for the electronic exchange of business documents. The endpoint is determined within the infrastructure defined by Peppol The use of Peppol is often driven by but not restricted to B2G exchanges. It can also be used for B2B transactions between private companies. Electronic documents are sent and received through registered service providers.
- 32. 32 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Four Corner Model – Sender and Receiver Connect to a Service Provider 1 4 2 Receiver Sender Peppol Infrastructure 3 Sender Access Point Receiver Access Point SML – Service Metadata Locator SMP – Service Metadata Publisher ✘
- 33. 33 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Solution Architecture – SAP Document Compliance Peppol Exchange service Recipient SAP Cloud Platform Suite SAP Document Compliance, cloud edition Connector for SAP Document Compliance Germany Netherlands Peppol-UBL Business Partner Belgium SD Del GI SD Bill FI IS-U Real Estate MM returned invoice Business Partner Business Partner xRechnung-UBL SI-UBL EFH3 Business Partner Norway Svefaktura Business Partner Sweden
- 34. 34 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Recipient SAP Document Compliance, cloud edition SAP ECC or S/4HANA ▪ Local Format Mapping ▪ Business Monitoring ▪ Communication ▪ Authentication ▪ Provider Managed ▪ Validation ▪ Approval/Registration Solution Landscape – SAP Document Compliance for Peppol SAP APPL 6.05 SAP Netweaver 7.02 Local version A Local version B Peppol Exchange service Document Type 1 Document Type 2
- 35. 35 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance is a global solution to address local requirements mandating the submission of electronic documents to authorities or business partners. Local versions follow one of the following deployment models: ▪ PaaS Solutions – Based on SAP Document Compliance, on-premise edition and SAP Cloud Platform Integration to cover e-invoicing and real-time reporting requirements in multiple countries ▪ SaaS Solutions – SAP Document Compliance, cloud edition provides the ability to send and receive fully compliant invoices based on the Peppol and ZUGFeRD standards – SAP Document Compliance, outbound invoicing option for Brazil & inbound invoicing option for Brazil provide the ability to send / receive and further process fully compliant Nota Fiscal documents in Brazil What is the solution about?
- 36. 36 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance for Brazil Overview Business Process Flow
- 37. 37 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance for Brazil – Outbound
- 38. 38 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ SAP Document Compliance for Brazil – Inbound
- 40. 40 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Scenarios for Latin America (Available / Planned*) Customer Invoice Supplier Invoice Delivery Note Consumer Invoice Ledgers Credit Invoice Chile Brazil Customer Invoice Supplier Invoice Customer Invoice Consumer invoice Withholding Tax Certificate Tax Collection Certificate Peru Mexico Colombia Payment Receipt Customer Invoice Delivery Note Customer Invoice Supplier Invoice * Planned: This is the current state of planning and may be changed by SAP at any time without notice.
- 41. 41 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Greece Tax Register Books (e-Books) Scenarios for Europe (Available / Planned*) Customer Invoice Tax Register Books (SII Reporting) Spain * Planned: This is the current state of planning and may be changed by SAP at any time without notice. Italy Hungary Transport Registration Invoice Registration Portugal Customer Invoice Customer Invoice Supplier Invoice Purchase Order
- 42. 42 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Scenarios for Europe (Available / Planned*) * Planned: This is the current state of planning and may be changed by SAP at any time without notice. 1 Supported through the Peppol Exchange service of SAP Document Compliance, cloud edition Belgium 1 Germany 1 Netherlands 1 Norway 1 Sweden 1 Customer Invoice Supplier Invoice Customer Invoice Supplier Invoice Customer Invoice Supplier Invoice Customer Invoice Supplier Invoice Purchase Order Customer Invoice Supplier Invoice Purchase Order
- 43. 43 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Scenarios for Europe (Available / Planned*) Austria 1 Customer Invoice Supplier Invoice Denmark 1 Customer Invoice Supplier Invoice Purchase Order Ireland 1 Customer Invoice Supplier Invoice Poland 1 Customer Invoice Supplier Invoice * Planned: This is the current state of planning and may be changed by SAP at any time without notice. 1 Supported through the Peppol Exchange service of SAP Document Compliance, cloud edition
- 44. 44 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Scenarios for Europe (Available / Planned*) * Planned: This is the current state of planning and may be changed by SAP at any time without notice. 1 Supported through the Peppol Exchange service of SAP Document Compliance, cloud edition Switzerland 1 France 1 Customer Invoice Supplier Invoice Customer Invoice Supplier Invoice
- 45. 45 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Scenarios for APJ (Available / Planned*) Customer Invoice Invoice Registration (IRN) Transport Registration (eWayBill) India Thailand Customer Invoice Consumer Invoice Taiwan, China * Planned: This is the current state of planning and may be changed by SAP at any time without notice. Customer Invoice Supplier Invoice South Korea Customer Invoice Consumer Invoice Supplier Invoice Export Registration Delivery Note Turkey
- 46. 46 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Scenarios for APJ (Available / Planned*) Singapore 1 New Zealand 1 Australia 1 Customer Invoice Supplier Invoice Customer Invoice Supplier Invoice Customer Invoice Supplier Invoice * Planned: This is the current state of planning and may be changed by SAP at any time without notice. 1 Supported through the Peppol Exchange service of SAP Document Compliance, cloud edition
- 47. Appendix
- 49. 49 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ
- 50. 50 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Studio SAP | 54028enUS (17/10) | This content is approved by the customer and may not be altered under any circumstances. 100% Transparency of tax submissions Complying Punctually with Spanish Tax Authorities with SAP® ERP Newell Brands Hoboken, New Jersey www.newellbrands.com Industry Consumer products Products and Services Well-known brands for homes, workplaces, classrooms, playing fields, and parks Employees 57,000 worldwide Revenue US$16 billion SAP® Solutions SAP® ERP application; SAP ERP, option for e-document processing; SAP Cloud Platform Integration service; and SAP MaxAttention™ services “I’ve been impressed with the support we received from SAP MaxAttention and how robust SAP Cloud Platform Integration is. Going live in July made us one of the first customers to use this sophisticated solution.” Neil Trigg, IT Director, Newell Brands As a global supplier of popular consumer and commercial products, Newell Brands is subject to local regulations worldwide. By implementing SAP ERP, option for e-document processing, at its site in Madrid, Spain, it now has software support to comply with local regulations mandating the exchange of electronic documents with tax authorities. SAP MaxAttention services helped it complete the work right on time for the enforcement that began July 1, 2017. Before: Challenges and Opportunities • Comply with new tax regulations for business transactions with Spain and within Spain • Meet the tight deadline to have the new solution in place by July 1, 2017, to avoid penalties Why SAP • User-friendly and intuitive solutions • Experienced, highly cooperative consultants from SAP MaxAttention services • Prepackaged content from SAP that expedited integration of SAP ERP with the authorities’ system • High integration of SAP software with current ERP software • An e-document solution that combines the interface management capabilities of the SAP Application Interface Framework tool with SAP Cloud Platform Integration to implement business-to-government communication After: Value-Driven Results • Higher security as a result of simplified integration • Centralized e-document processing • Full compliance with the Spanish tax authority for electronically transmitting billing records from VAT books • Ability to react faster in response to changes mandated by the tax authorities 100% Compliance with tax regulations Flexible Electronic transmission of invoices
- 51. 51 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Studio SAP | 54028enUS (17/10) | This content is approved by the customer and may not be altered under any circumstances. Easing International Tax Compliance with Help from SAP® Document Compliance Alfred Kärcher SE & Co. KG Winnenden, Germany www.kaercher.com Industry Industrial machinery and components Products and Services Manufacturing of cleaning systems, products, and related services for home, garden, commerce, and industry Employees >13,000 Revenue €2.5 billion (2018) SAP® Services SAP® Document Compliance service, on-premise edition, and SAP Cloud Platform Integration service “SAP Document Compliance makes managing international tax requirements much easier. SAP Digital Business Services was key in helping to get it set up. We are now planning to expand the solution to other countries.” Dr. Daniel Heubach, Vice President Information Technology and Digital Transformation, Alfred Kärcher SE & Co. KG As the leading provider of cleaning technology worldwide, Kärcher has subsidiaries in more than 70 countries – each with its own invoicing and tax requirements. To bring e-document, tax, and invoice management onto a single IT framework, Kärcher is using the SAP Document Compliance service. Before: Challenges and Opportunities • Fulfill local tax requirements and process customer invoices for international branch offices • Simplify international and regional regulatory compliance to help ease future expansion • Implement a standardized e-document and tax management solution with a single architecture framework Why SAP • Strong cooperation between SAP and local tax authorities around the world to provide solutions that can be used across a global enterprise • E-document solutions from SAP that support a wide range of countries and languages and come with a clear road map for future functionality • Solution expertise, advisory, and implementation support from the SAP Digital Business Services organization • Integration of SAP Document Compliance, on premise edition, with the SAP HANA® business data platform and SAP Cloud Platform using the SAP Cloud Platform Integration service After: Value-Driven Results • E-document framework that covers operations in Spain, Mexico, Hungary, Colombia, and Italy • Deployment in each country on time and within budget • Tax filing that complies with the regulations and meets the deadlines for each country • Standard e-document framework and tax management solution for all countries, streamlining processes and lowering total cost of ownership (TCO) Lower TCO through centralized e-document management One E-document framework to manage compliance in multiple countries On-time Deployments in five countries, with more rollouts planned
- 52. 52 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ
- 53. 53 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ
- 54. 54 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC Making healthcare more accessible in more than 100,000 hospitals worldwide Helping customers to deliver quality care in a safe, secure, and affordable environment, Shenzhen Mindray Bio-Medical Electronics Co., Ltd. is a leading developer, manufacturer, and supplier of medical devices. The global company is on a mission to make healthcare more accessible and delivers advanced technology to hospitals in almost 200 countries worldwide. Needing to comply with mandatory electronic invoicing requirements in Italy, Mindray decided to replace its existing solution that was potentially putting the business at risk of noncompliance. The company opted to use the latest cloud technologies supported by expert knowledge. How Does a Medical Devices Firm Ensure Its Electronic Invoicing Processes Exceed Expectations?
- 55. 55 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Mindray called on SAP® MaxAttention™ services to implement the SAP Document Compliance service, invoicing option for Italy, ensuring: • Successful replacement of the existing third-party silo-based solution with an advanced hybrid solution based on SAP Cloud Platform • Compliance with local regulations, enabling the business to send electronic documents to trading partners and regulatory authorities • Smooth integration with the SAP ERP application, enabling the IT team in the company’s head office to centrally monitor the new electronic document framework • Simplified and standardized compliance processes in multiple countries, with a unified user experience and a reduced set of tools • Readiness to roll out the SAP Document Compliance service in other countries with one united expert team from SAP on hand using country-specific scenarios Mindray uses a unified platform to receive and monitor electronic invoices while improving operational efficiency. “With SAP MaxAttention services, we successfully implemented the hybrid-based SAP Document Compliance service, invoicing option for Italy, in just eight weeks – becoming the first business in the world to do so.” Wang Lue, Application Development and Support Manager, Shenzhen Mindray Bio-Medical Electronics Co., Ltd. Shenzhen Mindray Bio- Medical Electronics Co., Ltd. Shenzhen, China Industry Life sciences Employees 10,000 Revenue US$1.8 billion Featured Solutions and Services SAP MaxAttention services, SAP Cloud Platform, and SAP Document Compliance service, invoicing option for Italy Picture Credit | Customer Name, City, State/Country. Used with permission.
- 56. Where to find more Information
- 57. 57 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Solutions already released (in General Availability): SAP Document Compliance in the SAP Community ▪ Links to all relevant information in one page ▪ Blogs, articles, presentations and expert discussions around SAP Document Compliance Local variants under development: Early Customer Engagement JAM ▪ Preliminary information about solution scope and design ▪ Webinars ▪ Engagement platform for Q&A before solution release New legal requirements and legal changes: Legal change notification service ▪ First point of information about upcoming regulations affecting SAP Products, impact, timelines and expected solution ▪ Updated with link to overview note once released Where to find which information
- 58. 58 PUBLIC © 2020 SAP SE or an SAP affiliate company. All rights reserved. ǀ Troubleshooting Guide Classroom Training Development Guide Recorded Webinar Series Youtube Playlist External Customer and Partner Engagement JAM (access request via Mail to gsjam@sap.com) Product Page Useful links
- 59. Thank you. Local solutions. Global success. Globalization Services SAP Globalization Services – Document Compliance SAP SE globalization@sap.com