Excel07 l1 ch1 computer literacy
2 likes428 views
This document provides instructions on using Microsoft Excel 2007. It begins by identifying the various elements of an Excel workbook and worksheet. It then explains how to open a new workbook, enter and edit data, save, print and close a workbook. The document also demonstrates how to insert a formula using the Sum button and copy formulas using the fill handle. It concludes by summarizing key features of Excel 2007 like opening, closing, printing and getting help.
Excel07 l1 ch1 computer literacy
- 1. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-1 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Microsoft Excel 2007 – Level 1 PREPARING AN EXCEL WORKBOOK
- 2. Copyright 2007 Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-2 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create, Save, and Print a Workbook • Enter Data • Edit Data • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Performance Objectives • Identify the various elements of an Excel workbook • Create, save, and print a workbook • Enter data in a workbook • Edit data in a workbook • Insert a formula using the Sum button • Apply predesigned formatting to cells in a workbook • Use the Help feature
- 3. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-3 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Opening Microsoft Excel Point to All Programs Point to Microsoft Office Click Microsoft Office Excel 2007 Click Start
- 4. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-4 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Elements of an Excel Workbook Quick Access Toolbar Tabs Title Bar Office button Ribbon Name box Worksheet area Status bar Active cell Formula bar Cell pointer Vertical scroll bar Horizontal scroll bar Worksheet tabs
- 5. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-5 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Elements of a Worksheet Area Name box Formula bar Cell pointer Active cell Select all button Row header Column header Fill handle (+) Gridlines
- 6. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-6 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Opening a Workbook then New or Ctrl + N Click Open in the Quick Access toolbar Click OfficeOR Open or Ctrl + O OR
- 7. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-7 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Entering Data in a Cell… Click or arrow to cell to make it active , then Enter data Cell reference in Name Box changes
- 8. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-8 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Entering Data in a Cell…/2 Entered text Notice Ready changes to Enter as soon as you begin entering text Text being entered also appears in Formula bar
- 9. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-9 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Entering Data into a Cell…/3 A long text entry overlaps the next cell to the right Long number entries may appear as number symbols if the column is not wide enough Notice full number still appears in Formula bar
- 10. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-10 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create, Save, and Print a Workbook • Enter Data • Edit Data • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Keyboard Navigation To make this cell active Press Cell below current cell Enter Cell above current cell Shift +Enter Next cell Tab Previous cell Shift + Tab Cell at beginning of row Home Next cell in the direction of the arrow Up, Down, Left, or Right Arrow keys Last cell in worksheet Ctrl + End First cell in worksheet Ctrl + Home Cell in next window Page Down Cell in previous window Page Up Cell in window to right Alt + Page Down Cell in window to left Alt + Page Up
- 11. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-11 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Position cell pointer on desired cell and click, then enter data Changing the Active Cell with the Mouse
- 12. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-12 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Changing the Active Cell Using Tab Tab moves insertion point to next cell Shift + tab moves insertion point to previous cell Shift +TabTab
- 13. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-13 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Changing the Active Cell - GoTo Feature Click Home Tab Click Find & Select, Then Go to Type cell address in the Reference box and click OK
- 14. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-14 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Saving a Workbook OR Click the Office button then Save (or Ctrl + S) Click Save in the Quick Access toolbar OR Save As
- 15. Copyright 2007 Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-15 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create, Save, and Print a Workbook • Enter Data • Edit Data • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Saving a Workbook …/2 Enter location for saving the file Enter file name Click Save Note or change file type
- 16. Copyright 2007 Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-16 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create, Save, and Print a Workbook • Enter Data • Edit Data • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Naming a Workbook (File) • Up to 255 characters including – drive letter – folder names – spaces • Excluded special characters include forward slash (/) question mark (?) backslash () quotation mark (“) greater than sign (>) colon (:) less than sign (<) semicolon (;) asterisk (*) pipe symbol (|)
- 17. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-17 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Editing Data in a Cell Click cell to make it active: start typing to replace all existing data Backspace key deletes character left of the insertion point Delete key deletes character right of the insertion point When cell editing is complete, to leave Edit mode: click on another cell, press Enter, Tab, Shift + Tab key or click Enter button on the Formula bar. OR to edit directly within the cell: Make changes in Formula bar Enter EDIT MODE: Press F2 key or double-click cell OR
- 18. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-18 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Printing a Workbook Click the Print button in the Quick Access toolbar Opens Print dialog box OR Click the Office button then Print Sends directly to the printer or Ctrl + P
- 19. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-19 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Closing a Workbook Click the Office button then Close OR Click OR Ctrl + F4 (upper right of window)
- 20. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-20 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Exiting Excel Click Office button Click Exit Excel OR Click (top X in upper right of window)
- 21. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-21 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Using the Sum Button Click in desired cell, click Sum button, verify or set range and press Enter Use the Sum (Σ) button to Add Numbers
- 22. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-22 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Using the Sum Button Click in desired cell, click Sum button arrow, then Average, verify or set range and press Enter Use the Sum drop-down arrow to Average Numbers
- 23. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-23 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Copying Formulas Using fill handle (+), drag through cells that should have the formula Use the Fill Handle to Copy a Formula with relative cell reference
- 24. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-24 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you close a workbook? Features Summary Click the Office button Then Close OR Click
- 25. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-25 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you exit Excel? Features Summary Click Office button, then Exit Excel OR Click Close button
- 26. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-26 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you open the Help window? Features Summary To access help, Click Excel Help button OR Press the F1 key
- 27. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-27 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you open a workbook? Features Summary Click the Office button Ctrl + OOR Then Open
- 28. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-28 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you print a workbook? Features Summary Click the Print button in the Quick Access toolbar OR Click the Office button then Print OR Ctrl + P
- 29. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-29 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you save a workbook? Features Summary OR Click the Office button Then Save Or Save as Click Save in the Quick Access toolbar OR Ctrl + S
- 30. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-30 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary How do you display the Sum button drop down list? Features Summary Click Home, then the Sum button arrow
- 31. Copyright 2007, Paradigm Publishing Inc. EXCEL 2007 Chapter 1 BACK NEXT END 1-31 LINKS TO OBJECTIVES • Identify Elements of an Excel Workbook • Create a Workbook • Enter Data • Save a Workbook • Edit Data • Print a Workbook • Insert a Formula using Sum • Apply Predesigned Formatting • Help Feature • Features Summary Coming Next INSERTING FORMULAS IN A WORKSHEET