Excellency in presentation
- 1. Dr. Tushar ChokshiDr. Tushar Chokshi M.D. ( Anesthesiology)M.D. ( Anesthesiology) Baroda Medical CollegeBaroda Medical College
- 3. When preparing a presentation there areWhen preparing a presentation there are three important things you need to think aboutthree important things you need to think about The audienceThe audience The presentation planThe presentation plan The deliveryThe delivery
- 4. The AudienceThe Audience Before you start to prepare yourBefore you start to prepare your presentation, you need to thinkpresentation, you need to think about your audience (the peopleabout your audience (the people listening to) and their needs.listening to) and their needs. you need to know why they are there.you need to know why they are there. The more you know about yourThe more you know about your audience and what they expect fromaudience and what they expect from your presentation, the better you canyour presentation, the better you can prepare.prepare. If you prepare well, then you will beIf you prepare well, then you will be more relaxed when you deliver yourmore relaxed when you deliver your message.message.
- 5. To help you think about your audience ask yourself...To help you think about your audience ask yourself... Who are they?Who are they? How many will be there?How many will be there? Do they have any prior knowledge of the subject?Do they have any prior knowledge of the subject? What are their age, sex, and level of ability?What are their age, sex, and level of ability? Why are they there?Why are they there? What are their needs?What are their needs? What do they need to know?What do they need to know?
- 6. Wide BallWide Ball The presentation will be aThe presentation will be a failure if the audience doesfailure if the audience does not understand it. Therefore,not understand it. Therefore, you should aim to make youryou should aim to make your message clear and easy tomessage clear and easy to understand.understand.
- 7. The Presentation PlanThe Presentation Plan Three important thingsThree important things The contentThe content The structureThe structure The visual aidsThe visual aids
- 8. The ContentThe Content The content is the information youThe content is the information you want to give in your presentation.want to give in your presentation. Before you can decide on how muchBefore you can decide on how much information you need to give, youinformation you need to give, you must research the subject of yourmust research the subject of your presentation thoroughlypresentation thoroughly
- 9. To help you decide on the content,To help you decide on the content, ask yourself these questions:ask yourself these questions: How long time duration have I gotHow long time duration have I got to do the presentation?to do the presentation? What key information do I need toWhat key information do I need to cover?cover? What does the audience need toWhat does the audience need to know?know?
- 10. TipsTips Once you know what you need toOnce you know what you need to talk about, prepare an outline ortalk about, prepare an outline or rough draft first before you writerough draft first before you write it all up.it all up.
- 11. The StructureThe Structure A good presentation will have a structure or format.A good presentation will have a structure or format. The structure will help the audience follow what you are sayingThe structure will help the audience follow what you are saying Introduction (beginning)Introduction (beginning) Body (middle)Body (middle) Conclusion (end)Conclusion (end)
- 12. If the presentation is poorlyIf the presentation is poorly organised, the message will not beorganised, the message will not be as effective and your audience willas effective and your audience will forget it. So organisation andforget it. So organisation and structure are very important if youstructure are very important if you want the audience to rememberwant the audience to remember your presentation. Having ayour presentation. Having a structure will also give yourstructure will also give your presentation a professional image.presentation a professional image.
- 13. IntroductionIntroduction This is the most important part of yourThis is the most important part of your presentation because the audience willpresentation because the audience will make judgements about you. They willmake judgements about you. They will decide in the first few minutes whatdecide in the first few minutes what you are like. They will also decideyou are like. They will also decide whether you deserve their attention.whether you deserve their attention. Therefore, it is very important thatTherefore, it is very important that you plan carefully what you want toyou plan carefully what you want to say in the introduction.say in the introduction.
- 14. Try to do these things in yourTry to do these things in your introductionintroduction Get the audience’s attentionGet the audience’s attention Introduce yourselfIntroduce yourself Explain why you are thereExplain why you are there Explain what you hope to achieveExplain what you hope to achieve Build a good relationship with the audienceBuild a good relationship with the audience
- 15. BodyBody You should use this part of the presentationYou should use this part of the presentation to explain key information. Explain yourto explain key information. Explain your points clearly one at a time so yourpoints clearly one at a time so your audience can follow what you are saying.audience can follow what you are saying. Remember to keep your points simple andRemember to keep your points simple and short. Try not to give too muchshort. Try not to give too much information, otherwise the audience willinformation, otherwise the audience will not remember your messagenot remember your message
- 16. ConclusionConclusion It is important to create a lasting impressionIt is important to create a lasting impression in your conclusion. Use the last couple ofin your conclusion. Use the last couple of minutes to repeat important points andminutes to repeat important points and key information. Leave some time forkey information. Leave some time for discussion, questions and answers at thediscussion, questions and answers at the end of the presentationend of the presentation
- 17. Don’t forget toDon’t forget to thank yourthank your audience foraudience for attending andattending and listeninglistening
- 18. The Visual AidsThe Visual Aids These are things (resources) you could use to present yourThese are things (resources) you could use to present your messagemessage help the audience focus on what you arehelp the audience focus on what you are sayingsaying make the presentation more interestingmake the presentation more interesting help to explain the points you make morehelp to explain the points you make more clearlyclearly provide varietyprovide variety
- 19. ResourcesResources Wipe boardWipe board FlipchartFlipchart Overhead Projector (OHP)Overhead Projector (OHP) PowerPoint PresentationPowerPoint Presentation Video/cameraVideo/camera Product samplesProduct samples Displays/ExhibitionsDisplays/Exhibitions
- 20. When thinking about what visual aids (VA) to use,When thinking about what visual aids (VA) to use, ask yourself these questionsask yourself these questions Will the VA improve my presentation?Will the VA improve my presentation? Have I used the VA before and is it easy toHave I used the VA before and is it easy to use?use? Will the VA help to maintain the audience’sWill the VA help to maintain the audience’s attention?attention? Will the audience be able to see the VA?Will the audience be able to see the VA?
- 21. Preparing your visual aidsPreparing your visual aids Check that the size of the print is large enoughCheck that the size of the print is large enough for the audience to see (e.g. size 20 forfor the audience to see (e.g. size 20 for headings for OHTs)headings for OHTs) Don’t type all your text in capital letters as thisDon’t type all your text in capital letters as this makes it more difficult to readmakes it more difficult to read Don’t use long sentences – use bullet pointsDon’t use long sentences – use bullet points and numbers to organise your key pointsand numbers to organise your key points Use a type of text (font style) that is easy toUse a type of text (font style) that is easy to read (e.g. Arial)read (e.g. Arial) Add pictures, illustrations, diagrams to make itAdd pictures, illustrations, diagrams to make it
- 22. The DeliveryThe Delivery This is where you have to deliver or presentThis is where you have to deliver or present your message to the audience. When youyour message to the audience. When you begin to speak, the audience will listenbegin to speak, the audience will listen carefully to what you say and watchcarefully to what you say and watch closely how you perform. It is important toclosely how you perform. It is important to understand thatunderstand that howhow you say something isyou say something is just as important asjust as important as whatwhat you say.you say.
- 23. Anatomy of PresentationAnatomy of Presentation The tone of your voice and your bodyThe tone of your voice and your body language can account for 65% of thelanguage can account for 65% of the message.message. Your body language (bodyYour body language (body movements) can express yourmovements) can express your attitudes and thoughts.attitudes and thoughts. Pay attention to the parts of yourPay attention to the parts of your body:body:
- 24. Your voiceYour voice Speak slowly so that everyone can followSpeak slowly so that everyone can follow Speak loudly so that everyone can hearSpeak loudly so that everyone can hear Speak clearly so that everyone can understandSpeak clearly so that everyone can understand Don’t use slang (e.g. I ain’t)Don’t use slang (e.g. I ain’t)
- 25. Your faceYour face Smile to give your audienceSmile to give your audience reassurance and try not to lookreassurance and try not to look confused, bored or scared. Try to beconfused, bored or scared. Try to be yourself and natural.yourself and natural.
- 26. Your eyesYour eyes You can build a good relationship withYou can build a good relationship with the audience by looking at themthe audience by looking at them when you are presenting yourwhen you are presenting your message. Looking at someone whenmessage. Looking at someone when you are talking to them is called ‘eyeyou are talking to them is called ‘eye contact’. Don’t read from your notescontact’. Don’t read from your notes all the time.all the time.
- 27. Your postureYour posture Stand up straightStand up straight and don’t leanand don’t lean against objects.against objects. Make sure you areMake sure you are not standing in thenot standing in the way of the visualway of the visual aid.aid. Check thatCheck that everyone can seeeveryone can see the board.the board.
- 28. Your handsYour hands Don’t play withDon’t play with objects e.g. a penobjects e.g. a pen in your hand andin your hand and don’t leave yourdon’t leave your hands in yourhands in your pockets when youpockets when you are talking.are talking. Your feetYour feet Try not to walk upTry not to walk up and down the roomand down the room too much or taptoo much or tap your feet when youyour feet when you are talking.are talking.
- 29. Your appearanceYour appearance Dress appropriately for theDress appropriately for the presentation – not too casual (e.g.presentation – not too casual (e.g. jeans).jeans). Remember to dress for the audienceRemember to dress for the audience and not yourself.and not yourself. Try to remember not to wearTry to remember not to wear jewellery that might shine or movejewellery that might shine or move aboutabout
- 30. Your attitudeYour attitude Be enthusiastic about the subject youBe enthusiastic about the subject you are presenting and be confident.are presenting and be confident. Try to stay calm and be professional!Try to stay calm and be professional!
- 31. Mock PresentationsMock Presentations The key to success is knowing whatThe key to success is knowing what you want to say and to keepyou want to say and to keep practising your presentation skills.practising your presentation skills. Remember to relax and to enjoyRemember to relax and to enjoy yourself.yourself.
- 32. Last TipLast Tip Practise in front of yourPractise in front of your friends and family andfriends and family and ask them to give youask them to give you feedback - to tell youfeedback - to tell you their thoughtstheir thoughts
- 33. Good luckGood luck andand Enjoy yourEnjoy your PresentationPresentation