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Exploring Online Scheduling
Applications
Submitted By:
Gourav Chandra Upadhayay
Managing Schedules
 If you work in a large company, you know what a hassle it is to schedule even simple meetings.
Scheduling a meeting can be frustrating experience.
 One person is free on Tuesday at 9:00, but another is out of the office, and yet other attendee is
already booked for that time slot. Plus, you’re not even sure which meeting room is free at that
time. You end up sending a flurry of emails back and forth, trying to find the one spot in
everybody’s schedules that is free. There has to be a better way.
 That better way is web-based scheduling. Everyone places his or her schedule in the cloud, which
then enables the meeting’s organizer to easily see who’s available when.
 The cloud-based app finds the best time for all involved and schedules the meeting. No more
emails, no more phone calls; it all happens automatically, in the cloud.
 In scheduling a meeting, one has to make sure that every attendee must have a free time, look up
for schedules, make sure one gets the right-sized meeting room, etc.
 Several emails, voice mails for just one meeting.
 Reports have shown that a typical business person spends more than 100 hours a year for just
scheduling!
Online Scheduling Application
 This web-based app takes much of the pain out of scheduling meetings, for both large
and small firms or groups.
 This app requires all users to enter their individual calendars beforehand.
 When you schedule a meeting, the app first checks attendees’ schedules for the first
available free time for all.
 After that, the app then generates automated email messages to inform attendees of
the meeting and requests (and the designated time).
 Then finally when all attendees accept the invitation an automatic confirmation emails
is sent to all .
 People or Professionals who schedule appointments with their clients like doctors, lawyers,
hairdressers, and the like—face similar scheduling challenges.
 For this purpose, separate web-based appointment scheduling applications exist.
 These apps function similarly to traditional meeting schedulers, but with a focus on customer
appointments.
Some applications which help to schedule
meetings
 Jiffle
 Presdo
 Diarised
 Window live events
 Schedule book
 Acuity scheduling
 Appointment quest
 HitAppoint
Jiffle
 Jiffle (www.jifflenow.com), which schedules meetings, appointments, and the like for the
enterprise environment. To track employees’ free time, it synchronizes seamlessly with
both Microsoft Outlook and Google Calendar. It also offers its own Jiffle Calendar
application.
 Jiffle allows the originating user to mark available time slots on his calendar and then
share them with proposed attendees via a Jiffle-generated email invitation.
 These attendees view the invitation, log in to the Jiffle website, and then select their
preferred time slots from the ones proposed. Based on these responses, Jiffle picks the
best time for the meeting and notifies all attendees via an automatic confirmation email.
Presdo
 Unlike Jiffle, Presdo (www.presdo.com) is a scheduling tool that isn’t limited to a
single company.
 Presdo lets you schedule meetings and events with anyone who has an email
address. Adding an event is as simple as entering a description into a box.
 You then enter the email addresses of other participants, and Presdo emails out the
appropriate invites.
 When an attendee responds, he’s automatically added to the event’s guest list.
(And, for the convenience of all guests, it’s a one-button process to add an event to
a user’s Microsoft Outlook, Google Calendar, Yahoo! Calendar, or Apple iCal
calendar.)
Diarised
 Diarised (www.diarised.com) is, like Presdo, a web-based meeting maker that users
across different companies can use.
 It helps you pick the best time for a meeting by sending out emails to invitees,
letting them choose the best times for them, and then sending you a summary of
those best dates.
 You pick the final date, Diarised notifies everyone via email, and your meeting is
scheduled.
Window live events
 Event scheduling is now part of Microsoft’s bag of tricks. Microsoft’s Windows Live Events
(home.services.spaces.live.com/events/) is a customized version of its Live Spaces offering; it
lets Live Spaces users organize events and share activities between participants.
 To schedule an event, you set up a list of invitees and then send out a mass email with a link
back to your Live Event site. (All the event details are also available as an RSS feed.)
 Information about the event is posted on the site itself, which also serves as a place for
attendees to come back after the event and share their photos, videos, and blog posts about
the event.
 With its user-friendly consumer features, Live Events isn’t robust enough (or professional
enough) for most business users.
 It is, however, a nice way to plan more personal and informal events.
Schedule book
 Schedule book (www.schedulebook.com) offers several different types of web based
scheduling services. Depending on the application, you can use Schedule book to schedule
employees, customers, or other interested parties.
 The company’s three offerings are:
1. Schedule book Professionals, which is a business-oriented schedule/calendar/planning
application
2. Schedule book Office, which schedules the use of any shared resource, such as company
meeting rooms or even vacation homes
3. Schedule book Aviation, which is used by the aviation industry to schedule aircraft, flight
training, and similar services
Acuity Scheduling
 If you run a business that requires scheduling appointments with clients or
customers, Acuity Scheduling (www.acuityscheduling.com) can help ease your
scheduling operations.
 Acuity Scheduling lets you clients schedule their own appointments 24/7 via a
web-based interface. You don’t have to manually schedule any appointment.
 You can make the scheduling operation as simple or as complex as you like.
 For example, some businesses might include new client information forms as part
of the online scheduling process. And, of course, the web-based software
eliminates scheduling conflict, making for a more efficient schedule for you.
Appointment Quest
 Like Acuity Scheduling, Appointment Quest (www.appointmentquest.com) is
designed to solve the scheduling problems of busy professionals.
 This application not only enables clients to make and you to accept appointments
over the web, it also lets you manage personnel, schedules, and other calendar
related items.
hitAppoint
 Our last scheduling application, hitAppoint (www.hitappoint.com), also enables online
client booking.
 Like the previous similar application, it’s ideal for any business that requires the making
of customer appointments—barbershops, hair salons, doctor and dentist offices,
consultants, financial advisors, car repair shops, computer technicians, and the like.
Thank You..!!

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Exploring online scheduling applications

  • 2. Managing Schedules  If you work in a large company, you know what a hassle it is to schedule even simple meetings. Scheduling a meeting can be frustrating experience.  One person is free on Tuesday at 9:00, but another is out of the office, and yet other attendee is already booked for that time slot. Plus, you’re not even sure which meeting room is free at that time. You end up sending a flurry of emails back and forth, trying to find the one spot in everybody’s schedules that is free. There has to be a better way.  That better way is web-based scheduling. Everyone places his or her schedule in the cloud, which then enables the meeting’s organizer to easily see who’s available when.  The cloud-based app finds the best time for all involved and schedules the meeting. No more emails, no more phone calls; it all happens automatically, in the cloud.  In scheduling a meeting, one has to make sure that every attendee must have a free time, look up for schedules, make sure one gets the right-sized meeting room, etc.  Several emails, voice mails for just one meeting.  Reports have shown that a typical business person spends more than 100 hours a year for just scheduling!
  • 3. Online Scheduling Application  This web-based app takes much of the pain out of scheduling meetings, for both large and small firms or groups.  This app requires all users to enter their individual calendars beforehand.  When you schedule a meeting, the app first checks attendees’ schedules for the first available free time for all.  After that, the app then generates automated email messages to inform attendees of the meeting and requests (and the designated time).  Then finally when all attendees accept the invitation an automatic confirmation emails is sent to all .
  • 4.  People or Professionals who schedule appointments with their clients like doctors, lawyers, hairdressers, and the like—face similar scheduling challenges.  For this purpose, separate web-based appointment scheduling applications exist.  These apps function similarly to traditional meeting schedulers, but with a focus on customer appointments.
  • 5. Some applications which help to schedule meetings  Jiffle  Presdo  Diarised  Window live events  Schedule book  Acuity scheduling  Appointment quest  HitAppoint
  • 6. Jiffle  Jiffle (www.jifflenow.com), which schedules meetings, appointments, and the like for the enterprise environment. To track employees’ free time, it synchronizes seamlessly with both Microsoft Outlook and Google Calendar. It also offers its own Jiffle Calendar application.  Jiffle allows the originating user to mark available time slots on his calendar and then share them with proposed attendees via a Jiffle-generated email invitation.  These attendees view the invitation, log in to the Jiffle website, and then select their preferred time slots from the ones proposed. Based on these responses, Jiffle picks the best time for the meeting and notifies all attendees via an automatic confirmation email.
  • 7. Presdo  Unlike Jiffle, Presdo (www.presdo.com) is a scheduling tool that isn’t limited to a single company.  Presdo lets you schedule meetings and events with anyone who has an email address. Adding an event is as simple as entering a description into a box.  You then enter the email addresses of other participants, and Presdo emails out the appropriate invites.  When an attendee responds, he’s automatically added to the event’s guest list. (And, for the convenience of all guests, it’s a one-button process to add an event to a user’s Microsoft Outlook, Google Calendar, Yahoo! Calendar, or Apple iCal calendar.)
  • 8. Diarised  Diarised (www.diarised.com) is, like Presdo, a web-based meeting maker that users across different companies can use.  It helps you pick the best time for a meeting by sending out emails to invitees, letting them choose the best times for them, and then sending you a summary of those best dates.  You pick the final date, Diarised notifies everyone via email, and your meeting is scheduled.
  • 9. Window live events  Event scheduling is now part of Microsoft’s bag of tricks. Microsoft’s Windows Live Events (home.services.spaces.live.com/events/) is a customized version of its Live Spaces offering; it lets Live Spaces users organize events and share activities between participants.  To schedule an event, you set up a list of invitees and then send out a mass email with a link back to your Live Event site. (All the event details are also available as an RSS feed.)  Information about the event is posted on the site itself, which also serves as a place for attendees to come back after the event and share their photos, videos, and blog posts about the event.  With its user-friendly consumer features, Live Events isn’t robust enough (or professional enough) for most business users.  It is, however, a nice way to plan more personal and informal events.
  • 10. Schedule book  Schedule book (www.schedulebook.com) offers several different types of web based scheduling services. Depending on the application, you can use Schedule book to schedule employees, customers, or other interested parties.  The company’s three offerings are: 1. Schedule book Professionals, which is a business-oriented schedule/calendar/planning application 2. Schedule book Office, which schedules the use of any shared resource, such as company meeting rooms or even vacation homes 3. Schedule book Aviation, which is used by the aviation industry to schedule aircraft, flight training, and similar services
  • 11. Acuity Scheduling  If you run a business that requires scheduling appointments with clients or customers, Acuity Scheduling (www.acuityscheduling.com) can help ease your scheduling operations.  Acuity Scheduling lets you clients schedule their own appointments 24/7 via a web-based interface. You don’t have to manually schedule any appointment.  You can make the scheduling operation as simple or as complex as you like.  For example, some businesses might include new client information forms as part of the online scheduling process. And, of course, the web-based software eliminates scheduling conflict, making for a more efficient schedule for you.
  • 12. Appointment Quest  Like Acuity Scheduling, Appointment Quest (www.appointmentquest.com) is designed to solve the scheduling problems of busy professionals.  This application not only enables clients to make and you to accept appointments over the web, it also lets you manage personnel, schedules, and other calendar related items.
  • 13. hitAppoint  Our last scheduling application, hitAppoint (www.hitappoint.com), also enables online client booking.  Like the previous similar application, it’s ideal for any business that requires the making of customer appointments—barbershops, hair salons, doctor and dentist offices, consultants, financial advisors, car repair shops, computer technicians, and the like.