DPS Software : Case Management Systems
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Outlook Office is a modular case management solution integrated within Microsoft Outlook, designed to enhance productivity for legal practitioners. It allows users to manage case files, track performance, and automate tasks without leaving the familiar Outlook interface. The software includes various applications for legal practice, document assembly features, and a client portal for improved communication and efficiency.
DPS Software : Case Management Systems
- 1. ffice utlook DPS OneOffice Login Log in to discover your future case management solution
- 2. Outlook Office DPS Outlook Office is a scalable and modular case management system fully integrated to and operating seamlessly within Microsoft Outlook™. Entire case histories and procedures are located in one central, easy-to-use practice management solution. Designed according to the requirements of today’s legal practitioners, Outlook Office enables users to work in a familiar way, in an intuitive environment. “Lawyers live in Microsoft Outlook - and so does DPS Outlook Office. This is how legal software should be” (Charles Christian, Editor at Legal Technology Insider). No Boundaries Outlook Office is designed to ease the processing of matters, saving you time and enabling more work to be handled in a more manageable way. The users familiarity with Outlook eases the rollout of the solution, leading to a faster return on investment. Our case management software allows them to: • run case files entirely from within Outlook • use a single screen for email, case and accounts systems • preview case documents just like previewing emails •automatically attach emails and scanned documents to case files • check out the live on-screen KPIs (Key Performance Indicators) • automatically record time “With Outlook Office, legal practitioners, inevitably comfortable with the Outlook interface, do not need to adapt to a different interface to work on their case files” Combined Benefits Due to the fact that Outlook Office sits within Microsoft Outlook, users have access to case tasks, file history, template letters, phone attendance notes, digital dictation and case workflows straight from their email platform. After logging in, a variety of dashboards can be displayed depending on the individual user’s requirements. The standard dashboard provides a synopsis of the user’s files and performance and shows the work that the user needs to action today, this week, this month, in order to hit targets. It also shows upcoming appointments and tasks relating to their files. Alternatively the ‘My Matters’ dashboard gives fee earners a single-screen overview of their workload with critical information related to status, finance etc. displayed for all their matters. This dashboard can then be used to work on the matters displayed with the ability to open file history and record time directly from it. As well as having access to real-time statistic dashboards displaying firm-wide KPIs, managers can also access the MI they need through scheduled and ad-hoc reporting tools available within the system. Diary, Task, Work Tracking and Case History Users can view and retrieve all documents sent and received, associated emails, fee earner reminders and tasks which are overdue, current, forthcoming or require urgent attention. This allows fee earners to utilise their time more effectively and increase the productivity and profitability of the firm. The ‘to do’ list provides users with a complete schedule of tasks each day. Each fee earner can then become more proactive in the management of their files and eliminate many of the problems encountered with dates and tasks being missed. ffice utlook
- 3. Ready to use Applications & Precedent Libraries Outlook Office™ provides the firm with a family of applications that provide a comprehensive solution to the firm’s case and matter management. These include: • Criminal Contract & Case Management • Conveyancing, Sales, Purchase & Re-mortgage • Family Work • Probate & Wills • Personal Injury & Uninsured Loss Recovery • Debt Collection • Mortgage Repossession • General Matter Management Full-Power, Personalised Document Assembly Engine • Enter data only once, which is automatically reproduced for all forms and letters • Fully customisable, pre-packaged templates to produce documents • Smart templates for forms and letters – each document is customised according to each case Accounts Fully-integrated to Outlook Office, our next-generation legal accounting software- Financial Director- involves the fee earner in the financial side of the legal work they are carrying out. The user can also make electronic requests for bills, cheques and disbursements, the status of which can be viewed at any time, on demand. Now is the time to find out more about what this powerful software combination can do for the future efficiency and profitability of your firm. Bundle The DPS bundle tool means that with one click of a button you can simply bundle selected documents into PDF format. This saves you time when preparing for a meeting or putting a court bundle together, as all you have to do is select all the documents needed and let the bundle tool collate and organise them for you. Floating Timer Our Floating Timer is a time recording tool that allows users to record their time as they work using running clocks or enter it manually after the event. The ''floating'' design brings ultimate convenience as you can run the tool while carrying on with your work in other applications such as word processors or web browsers so you don't lose any time with the actual recording. Integrations & web services DPS is committed to enabling law firms to use the web as a tool to increase their efficiency through our own web services and integrations to third party systems. These web services and integrations can be accessed directly from Outlook Office and data seamlessly passes between the software and the various platforms. Built-in next generation client portal mylegalspace is an online tool for document transmission, task completion and real-time updates for matters, assisting fee earners in managing a case and delivering a better service. This 21st century platform for client communication is fully-integrated to Outlook Office. Please visit www.mylegalspace.co.uk to learn more. DPS Software: 30 years of working with the legal profession Outlook Office builds on DPS’s reputation for powerful, innovative and user-friendly products. Our vast technical experience, enduring success and three decade-long history as a legal software provider has established us as a leader in the industry. If you’re looking for an IT supplier you can trust and the technology products to power the future success of your firm then you don’t need to look any further. Contact us DPS Software www.dpssoftware.co.uk info@dpssoftware.co.uk 020 8804 1022 ffice utlook
- 4. 288 Southbury Road, Enfield, Middlesex, EN1 1TR DX 133177 Enfield 6 Telephone: 020 8804 1022 Facsimile: 020 8804 2875 E-mail: info@dpssoftware.co.uk Website: www.dpssoftware.co.uk