Final Draft Sitter Solutions

SITTER SOLUTIONS
Systems Analysis & Design Report
Amanda Loehmann, Darcy Jensen, Cayla Hans, Jacob Hyppolite & Tyren Sims
Group 2: Business Superstars

Systems Analysis & Design Report Group 2 4/27/2015
Page | 1
TABLE OF CONTENTS
EXECUTVE SUMMARY 3
SUMMARY OF CURRENT SITUATION 4
INTERVIEW 4-5
AS-IS SYSTEM 5-6
SYSTEM REQUIREMENTS 7
FUNCTIONAL & NONFUNCTIONAL REQUIREMENTS 7-8
FEASIBILITY ANALYSIS 9
ORGANIZATIONAL FEASIBILITY 9
TECHNICAL FEASIBILITY 10
ECONOMIC FEASIBILITY 10-11
USE CASES 12
USE CASE 1: MAINTAIN CUSTOMERS 13
USE CASE 2: MAINTAIN EMPLOYEES 14
USE CASE 3: GENERATE SCHEDULE 15-16
USE CASE 4: FULFILL APPOINTMENT 17
USE CASE 5: GENERATE INVOICE 18
USE CASE 6: PROCESS PAYMENTS 19
PROCESS MODEL 20
CONTEXT DFD 20
LEVEL 0 DFD 21
LEVEL 1 DFDS 22
MAINTAIN CUSTOMERS DFD 22
MAINTAIN EMPLOYEES DFD 22
GENERATE SCHEDULE DFD 23
FULFILL APPOINTMENT DFD 24
GENERATE INVOICE DFD 24
PROCESS PAYMENTS DFD 25
ENTITY RELATIONSHIP DIAGRAM 26
DATA DICTIONARY & METADATA 27

Page | 2
DOMAIN TABLES 27-29
INTERACTION SCREENS 30
INPUT SCREEN: APPOINTMENT REQUEST GUI 30-34
OUTPUT SCREEN: GENERATED INVOICE 35-37
REPORT SCREEN: INVOICE HISTORY 38-41
LIST OF REPORTS 41
HARDWARE REQUIREMENTS 42
TESTING 43
TEST MODULE SUMMARY 43
SYSTEM INTERFACE TEST 43
USABILITY TEST 43-44
UNIT TEST 44
ACCEPTANCE TEST 45
TEST PLAN 1 46
TEST PLAN 2 47
TEST PLAN 3 47
TEST PLAN 4 48
IMPLEMENTATION PLAN 49
IMPLEMENTATION SUMMARY 49
ENCLOSURES 50
PROJECT PLAN CANVAS
MEETING MINUTES CANVAS
IMPLEMENTATION PLAN CANVAS
ECONOMIC FEASIBILITY CANVAS

Page | 3
Executive Summary
To: Venture Capitalists
From: Group 2: Business Superstars
Date: April 27, 2015
Subject: Executive Summary
Purpose: The purpose of this report is to demonstrate our new information system that brings solutions
to small pet sitting businesses.
Overview: In this report you will find a detailed explanation about the development of the Sitter
Solutions System (the system). Specifically, this report will explain the system’s requirements and
architecture, feasibility analysis of the project, and an implementation plan.
Summary of Key Improvements: Our subject matter expert, Donna, like many small pet sitting business
owners needs an information system to automate business processes which will save her time, reduce
errors, and increase sales. The system will be delivered in the form of a web-based application. The
biggest selling point of the system is the scheduling feature. It allows customers to remotely request
appointments and then, the system automatically assigns employees to the appointment and provides
reminder notifications to both parties.
Return on Investment: The predicted ROI for this project is 473.18%. The system development project is
acceptable because the Net Present Value is positive at $838,187. Regardless of the high start-up costs,
the project will breakeven and begin producing returns for the investor by the second year.
Necessary Decisions: We are seeking a $90,000 investment in return for a 40% stake in our company.
This initial investment will cover the one-time development costs and our operational costs for the first
year.
Any additional documents may be referenced in the Enclosures section.

Page | 4
Summary of Current Situation
This section includes interview documentation and an analysis of the current information system in use
by the subject matter expert’s business, along with potential improvements.
Interview
Person Interviewed: Owner, Donna
Interviewer: Business Analyst
Purpose of Interview:
-To understand the existing business structure of Oma’s TLC Pet Sitting
-To understand the problems of the current system
-To understand the owner’s needs for the new system
Question 1: What is the goal of your business?
Answer: My goal is to have enhanced control of my services so that my reputation for dependability,
reliability and personalized attention continues to hold true. After establishing my pet sitting business
five years ago, I have reached a point where demand for my services exceed my capabilities to provide
the quality of service that not only my customers expect, but that is required to continue making my
business a success.
Question 2: Can you give an example of how demand for services is exceeding your capabilities?
Answer: Collecting and keeping documentation of client and pet information is completed in paper
format and filed in a folder. When client information changes, I have to locate the folder and change the
information on the client profile sheet as well. For example, when a client’s phone number changes or
new medication needs administered to a pet, out comes the white out and additional papers to keep
track of. A more organized method of collecting and keeping track of information would help me mange
the influx of new clients.
Question 3: Can you elaborate on what you mean by needing “enhanced control” of your services?
Answer: With the increasing number of clients it has become necessary to hire employees to help me.
Unfortunately, an employee failed to show up to walk a client’s dog due to a misunderstanding of who
was supposed to perform the service that day. I am in need of a proper method of scheduling
employees for specific assignments so there is consistent and clear communication among employees
for each visit that is scheduled.

Page | 5
Question 4: Currently, how do you confirm with clients that their scheduled pet sitting visit has been
completed?
Answer: A service completion form that is customized for each client is left at their home after services
are rendered.
Question 5: Is this another example of a paper-based process of your business that you want changed?
Answer: Yes. I was hoping to convert to an electronic form instead.
Question 6: What form of technology are you interested in using to send the electronic form to update
customers on the status of their scheduled services?
Answer: Mobile capabilities (such as tablets and smart phones) to communicate to clients that services
were rendered. If possible, I’d like to be able to attach a photo of the pet as well. This will allow clients
the confirmation in real-time that their pets have been taken care of.
Question 7: It sounds like customization is an important aspect of your business process. How do you
determine what each client is charged?
Answer: Each 30 minute visit is $15 per pet. If further visits are needed in the same day a $5 charge is
added for each additional visit. The fees vary depending on whether or not the visits are routine, the
type and size of the animal and if any special services are requested. The fee structure is negotiated and
agreed upon with each client during the initial meet-and-greet session.
Question 8: To be certain I understand you, each client is charged different prices, depending on the
situation?
Answer: Yes. Certain circumstances increase the amount charged, such as services that require more
effort or involve more risk. Speaking of certain circumstances, I also need a way to factor in a mileage
measurement feature when determining the fee structure. My time is valuable and gasoline is not
cheap, so I need a way to calculate special fees for faraway clients.
Question 9: What is your current bookkeeping process?
Answer: I keep track of visits on my personal calendar and payment is expected after services are
complete. I use excel spreadsheets to keep track of payments. The invoicing process is pretty relaxed, I

Page | 6
compare my calculated fee total with what the client pays me. Payments tend to be fairly consistent
with what is owed, but when inaccuracies occur it can be very tricky to find the error.
As-Is
Current system: Donna and her employees use a paper “service completion” form, which is left for the
client. Microsoft Excel is used to record services rendered and fees owed. Phone calls and emails are
used to schedule appointments. The system used to record details of client and pet information is paper
files.
Improvements: An organized scheduling system will provide capabilities to manage business activities
resulting in less confusion and better services to customers. The automation of business processes will
save time and increase efficiency. The system should be mobile-friendly so employees can communicate
with clients in real time when services have been provided. The system should have the capability to
determine correct amount owed by customer resulting in less frustration to customers and accurate
payment for services provided. The system will have a fee structure calculating feature allowing Donna
to charge clients based on distance traveled, size of dog, special services, etc.

Page | 7
System Requirements
The system will maintain information from each client and on each client’s pets. The system will
maintain a master schedule including visit information and instructions. The system will maintain a fee
schedule and generate invoices and process payments. The system will allow pet sitting business
management users to view and make changes to the master schedule in real time. The system will allow
management to update client, pet, and employee data. The system will allow personnel to record
appointment feedback. The system will run on mobile devices to be used by employee personnel as well
as on office computers and the central on premise server.
Functional Requirements
1. Information Requirements
-Maintain information customer and pet information
-Maintain master schedule data including visit information and instructions
-Maintain a fee schedule
-Maintain mileage traveled component
2. Process Requirements
-Allow user (management only) to create, make changes to, and view the master schedule
-Allow user (management only) to update client, pet, and employee data
-Allow users (employees) to record appointment feedback
-Calculate fuel mileage
-Generate invoices
-Process Payments
-Generate reports
Nonfunctional Requirements
1. Operational Requirements
-The system should run on cellular/mobile devices
-The system should run on office computers and central on premise server
2. Performance Requirements
-Support 1 to 30+ users
-Update the master schedule in real time

Page | 8
-Send appointment feedback to customer in real time
-Be available 24/7
3. Security
-Only management users can access employee data
-Only management users can create invoices and process payments
-Files (e-mailed feedback form, e-mail communication, pet photo, etc) are checked for viruses
4. Cultural and Political
-Client information is protected in compliance with the Data Protection Act
-Operate in the English language only

Page | 9
Feasibility Analysis
Organizational
From an organizational stand point, this project is low risk. Since the project size is relatively small this
makes risks such as becoming too complex nonexistent. Organizational management is very interested
in the proposed systems because of its potential to increase efficiency. Project champion, Donna, has a
great deal of knowledge in pet setting and believes the system would be very beneficial. The users of the
system, employees and customers, are expected to enjoy appointment notifications. These notifications
will do away with employee/customer appointment confusion. There is potential risk associated with
users having to acquire smart phones but it’s small considering how many people own smart phones.
Some older, less tech-savvy users may find the switch from phone communication for appointment
scheduling to the new online appointment request process difficult at first. However, once customers
are explained how to use the online scheduler, we believe they will be more than comfortable using it.
The system will generate invoices and record payments which is more efficient and accurate than the
current paper based method, which will greatly benefit the business.
Technical
The technical requirements needed to create the Sitter Solutions information system are moderate. We
have determined that project size will be medium. Since Donna is running a small business it will not
take an extraneous amount of effort to build her system, her project size is small. Compatibility is low
risk for systems like Donna’s because integrating from existing system is fairly simple. Data transfer from
existing such an environment (pen and paper) into new system (application) has low risk. Since there is
little complexity to it, we expect it to have an easy integration into her business.
It has been determined that to create this system we will need 2 computers, 3 servers, a website, and
additional programming staff to create the actual website. Creating this system will be reasonably
simple because everything that is needed to build the system has already been created. No new
technology needs to be developed. When the system is ready to be constructed, we can purchase all the
materials needed, hire staff, and begin the project. The programmer will have to be interviewed and
hired in advance so that when it is time to construct the website the task schedule will not be delayed.
We have identified some risks associated with this system. Because the system we are building is
intended to be running with an appointment system that is entirely online, we are unable to predict

Page | 10
how users will react. The assumption is that the system will be simple enough for all age groups to be
able to use, but you can never be absolutely positive. Our concern lies with the older age group, 60+,
who don’t possess the adaptability to adapt to technology changes at a moment’s notice.
After assessing what will be needed to build the new information system, we can say with near certainty
that the system is technically feasible. All the required hardware needed to build it can be purchased.
The system is also fairly simple so that serves as reassurance to ensure that the technology can be
integrated into businesses like Donna’s.
Economic
Intangible Benefits (for the businesses purchasing Sitter Solutions)
Increase customer retention by:
-Automation will lead to a reduction in customer complaints due to less errors
-More organized business processes will improve employee morale by preventing work errors due to
miscommunication
-Ease of work activities for employees due to mobile capabilities
-Reduced scheduling mistakes due to advanced scheduling system feature will lead to more reliable
services.
A sample benefits analysis for Donna’s business after incorporating the new system is provided below:
Tangible Benefits:
Research indicates 500 pet sitting businesses in the state of Florida have an online presence. We believe
we can reach at least half of this audience. Initially, within the first two years, 50 units will be served.
Sales are expected to increase by 100 units in the third year. This means 150 units will be served in the
years 2018 and 2019. By 2020 sales are predicted to reach the 250 mark (an additional 100 units sold in

Page | 11
year 2020).
Pet sitting companies will pay a monthly or yearly subscription depending on the number of users:
Estimated Average Yearly
Subscription Payment: $1960*
*Calculation= [(720+1980+3180)/3]
Estimated Units Sold: 250 units over a
5-year period (2016-2020)
Developmental Costs Operational Costs
-Development team salaries: project
manager, business & system analyst,
programmers
-Hardware: computers & servers
-Website creation
-Website maintenance
-Hardware maintenance & upgrades
-Software maintenance & upgrades
-User training
-Communication Charges
The overall NPV for the entire system development is estimated at $838,187. Since this is a positive
number, the project is considered acceptable. The overall ROI is estimated at 473.18%. This represents
the rate of return on the money invested in the project. The break-even point occurs in the first year,
specifically at 1.63. This is the rate at which the project generates cash returns. This makes the project
less risky because high returns are expected early in the life of the project.
System Size Monthly Price Yearly Price # Users
Small: 60/month $720/year 1-10 users
Medium: 165/month $1,980/year 11-30 users
Large: 265/month $3,180/year 30+ users
-
500,000
1,000,000
1,500,000
1 2 3 4 5
DOLLARS
Y E A R S
BREAK-EVEN CHART
NPV Benefits NPV Costs

Page | 12
Use Cases
The use cases included are used to further determine and evolve the requirements for the new
information system. Each use case represents a major process or task that needs to be completed.
Detailed within the use cases are the activities performed by system users to fulfill the task, such as the
business owner (manager), employees and customers.
List of Use Cases
Use Case 1: Maintain Customers (Darcy)
Use Case 2: Maintain Employees (Darcy)
Use Case 3: Generate Schedule (Amanda)
Use Case 4: Fulfill Appointment (Tyren)
Use Case 5: Generate Invoice (Cayla)
Use Case 6: Process Payments (Jacob)

Page | 13
Use Case Name: Maintain customers ID: UC-1 Priority: High
Actor: Manager
Description: Oma’s Pet Sitting desires to service a new customer. The system creates a customer profile to
maintain customer and pet information
Trigger: A new customer desires pet sitting services
Type: ☐ External ☐ Temporal
Preconditions:
1.The database is online
2. Oma’s Pet Sitting has the capacity to service additional customers
Normal Course:
1. Meet with new customer
2. Oma’s Pet Sitting (OPS) personnel collects customer data including: Name (including other owners in
household), home address, work address, email address, cell phone number, home phone number, work
phone number, home access information.
3. System generates a unique customer number
4. OPS personnel collects customer’s pet data for each pet owned by customer including: Pet name, species,
breed, age, gender, medical conditions, medications including dosage and frequency, veterinarian name,
veterinarian address, veterinarian phone number, feeding instructions, treat instructions, and other special
instructions and miscellaneous information.
5. System generates a unique pet number which contains the customer number
6. OPS personnel collects or takes a photo of the customer’s pet(s).
7. System validates data
8. System creates a customer profile
9. System creates a linked profile for customer’s pet(s)
10. System prompts OPS personnel to confirm the customer profile
11. System creates customer profile
Alternative Courses:
7a. If data is not validated, System notifies OPS personnel
8. System terminates the use case
10a. If customer profile is not confirmed, system deletes the profile
11a. OPS personnel desires to update customer information
12. OPS personnel accesses customer profile
13. OPS personnel updates customer and/or pet information
15. System prompts OPS personnel to confirm the customer profile
16. System updates customer profile
11b. OPS personnel desires to delete a customer profile
12. OPS personnel accesses customer profile
13. OPS personnel deletes customer and/or pet information
14. System prompts OPS personnel to confirm the deletion
15. System updates customer profile
Post Conditions:
1. Customer data is stored in the Oma’s Pet Sitting database in the Customer Management System
2. Pet data is linked to customer data through the Customer Management System

Page | 14
Use Case Name: Maintain employees ID: UC-2 Priority: High
Actor: Manager
Description: Oma’s Pet Sitting desires to hire a new employee. The system creates an employee profile to
maintain employee information.
Trigger: Oma’s Pet Sitting desires to hire a new employee
Type: ☐ External ☐ Temporal
Preconditions:
1.The database is online
2. Oma’s Pet Sitting has the capacity to hire additional employees
3. Offer of employment has been accepted by the employee
Normal Course:
1. Oma’s Pet Sitting (OPS) personnel collects employee data including: name, cell phone number, home
phone number, email address, home address, social security number
2. System generates employee number
3. System links to employee’s W4
4. OPS personnel enters in employee’s salary and wage information including; wage rate, allocated sick and
vacation days
6. System creates an employee profile
7. System prompts OPS personnel to confirm the employee profile
8. System creates employee profile
7a. If data is not validated, System notifies OPS personnel
10a. If employee profile is not confirmed, System deletes the profile
Post Conditions:
1. Employee data is stored in the Oma’s Pet Sitting database in the Employee Management System
2. Employee’s profile is linked to OPS Master Scheduling System
Exceptions:
11a. OPS personnel desires to update employee information
12. OPS personnel accesses employee profile
13. OPS personnel updates employee information
16. System prompts OPS personnel to confirm the employee profile
17. System updates employee profile

Page | 15
Use Case Name: Generate Schedule ID: UC-3 Priority: High
Actor: Customer
Description: Record customer services and identify which employee will be completing the service
Trigger: Customer Requests an appointment
Type:  External  Temporal
Preconditions: 1) Server must be online; 2) Employee must be in system; 3) Customer must have customer
profile in the system; 4) Customer must be logged into the database;
Normal Course:
1. System displays customer information from the CUSTOMER datastore
2. System displays available pet(s) associated with customer from the CUSTOMER datastore
3. Customer clicks checkbox to select pet(s) for which services will be completed
4. Customer selects start date of when services will start
5. Customer selects end date of when services will end
6. Customer selects time of when for services to be completed
7. Customer clicks checkbox to select frequency of services to be completed
8. Customer clicks checkboxes to select which services to be completed
9. Customer submits appointment request to the system
10. Systems displays appointment summary
11. System displays confirmation and cancel button notifying the customer to accept appointment summary
12. Customer clicks confirmation button notifying the system the customer accepts displayed appointment
request summary
13. Notification sent to system that an appointment request has been made
14. System compares appointment request to employee schedule in the EMPLOYEE datastore
15. System assigns appointment to employee
16. System generates an appointment ID
17. System stores appointment in the SCHEDULE datastore
18. System returns finalized confirmation page to customer of appointment
19. System sends notification to employee of new appointment request
20. System sends appointment reminder to customer 24 hours in advance of next appointment
3a. If customer does not select at least one pet an error will be displayed preventing submission of
appointment request
4a. If customer does not select a start date an error will be displayed preventing submission of appointment
request
5a. If customer does not select an end date an error will be displayed preventing submission of appointment
request
6a. If customer does not select a time an error will be displayed preventing submission of appointment
request
7a. If customer does not select appointment frequency an error will be displayed preventing submission of
appointment request
8a. If customer does not select at least one service to be completed an error will be displayed preventing
submission of appointment request
12a. If customer needs to edit appointment request the cancel button is clicked notifying the system to not
submit appointment request
12b. System returns customer to previous screen allowing for the customer to edit the appointment request
14a. If no available employee is available for specified time an error message will appear
14b. System will notify customer to select another time

Page | 16
14c. System will return customer to appointment request screen
15a. If system assigns multiple employees for the same time an error will occur within the system
15.b If system produces error due to multiple employees assigned, reassign to the first employee assigned.
20a. If customer cancels appointment, clear appointment assigned to employee
20b. If customer cancels appointment, send notification to employee of cancelled appointment
20c. If customer cancels appointment, send notification to customer of cancellation
20d. If customer cancels appointment, notify customer schedule datastore of cancelation
Post Conditions:
1. System notifies assigned employee of new appointment on the schedule
2. System sends appointment summary details to customer

Page | 17
Use Case Name: Fulfill Appointment ID: UC-4 Priority: High
Actor: OMA Employee
Description: Client requests visit and system sets appointment based on pet profile and employee availability
Trigger: Appointment date has arrived
Preconditions:
1.Pet information must be on file
2. Must have employee with availability
3. Appointment has been requested
Normal Course:
1.0 System sends reminder to employee one hour prior to appointment
2.0 Employee performs service
3.0 Employee completes feedback worksheet
4.0 Employee takes photo of pet and attaches it to feedback worksheet
5.0 Electronic signature by employee is sent
Alternative Course:
E1: Client cancels before visit
1.0 System notifies dog walker of cancellation
2.0 System sends email asking if client would like to reschedule
2a. If yes, then go to 3.0
2b. If no, then system terminates rescheduling action
3.0 Client chooses reschedule data
4.0 Employee availability is checked
5.0 System schedules new appointment (see use case 3)
Post Conditions:
1.0 Client is sent copy of signed feedback worksheet
2.0 Appointment summary is sent and saved to appointment datastore

Page | 18
Use Case Name: Generate Invoice ID: UC-5 Priority: High
Actor: System Admin
Description: This use case described the process of creating an invoice for customers who owe
payment(s) for services provided. The system creates an invoice by referencing customer data store
and schedule data store to bill the customer for services provided.
Trigger: Service(s) have been completed
Type:  External  Temporal (last day of month)
Preconditions:
1.System is online and user is successfully logged in.
2. Customer profile/account exists in the system.
3. Service agreement has been created with specified client (what prices will charged for which
services).
4. Services have been scheduled, fulfilled and documented in the system (see use cases 3 & 4).
Normal Course:
1.0: Generate invoice
1. On last day of month system generates invoice
2. System creates invoice by automatically pulling customer and visit data into the invoice form,
calculating the individual visit totals and total due
3. Enter the date payment is due (30 days from invoice generation date) and press “save”
4. System saves invoice in PDF format under invoice ID number in financial data store
5. Send completed invoice to customer
1.1 Customer has overdue invoice (branch at step 2)
1. System displays message: “Overdue Invoice for Customer ID#___” with option to “Add Overdue
Invoice #___ to current invoice?”
2a. User selects “Yes”
3a. System adds overdue invoice to the invoice currently being generated
2b. User selects “No”
3b. System disregards overdue invoice notice and generates invoice normally
1.2 Customer requests invoice before the last day of the month
1. Open “Invoice Tab” to manually generate invoice
2. Retrieve customer information from customer data store
3. Retrieve visit history (services completed) from appointment data store
4. Retrieve fee index (service agreement) associated with specified customer from the customer data
store
5. Calculate total fees due based on visit history and fee index
6. Save invoice in PDF format and send to customer
Post Conditions:
1. Invoiced amount documented in financial data store

Page | 19
Use Case Name: Process a payment ID:UC-6 Priority: High
Actor: Customer
Description: This system is a way to keep track of employee payments and catalog them into a
database
Trigger: Payments need to be processed
Preconditions:
1. Invoice has been generated and send to customer
2. Customers have a profile in the database
3. Database is on-line and refreshes hourly
Normal Course:
1.0 Process a payment to an database
1. Customer inputs payment information and pays
2. The system displays a credit if the amount paid is more than the amount due
3. Credit Card company authorizes payment
4. The system confirms and accepts the payment for a receipt to be generated
5. The system sends receipt to customer via email and financial data store
1. Customer pays with cash/check
1. The payment has to be manually input into the system
2. The system needs to be refreshed and the payment recognized
2. Customer pays partial amount
1. The system reduces balance by amount paid
Post Conditions:
1. The system records the payment on the customer’s account and sends them a receipt via
email

Page | 20
Process Model
The Context Level Diagram shows the overall business process, data flows (inputs and outputs), and the
external entities these data flows go to and from.
The Level 0 Data Flow Diagram shows how the major high-level processes within the system interact.
This includes everything from the context level, data stores, and additional data flows. Each process in
this diagram represents a use case.
The level 1 Data Flow Diagrams are decomposed versions of each main process from the level 0
diagram. These show how each process operates in great detail. Each level 1 DFD is associated with a
use case.
Context DFD
Context
Pet-Sitting
Information
System
Manager
New EmployeeInformation
Profile Confirmation
Customer Interview Feedback
Employee
EmployeeAvailability
FeedbackWorksheet
AppointmentNotification
Customer
Invoice
Receipt
Appointment Confirmation
Appointment Request
Customer Information
Payment Information
Appointment Feedback
Credit Card
Company
Authorized PaymentPayment

Page | 21
Level 0 DFD0
Payment Information
Invoice
Customer information
Feedback Worksheet
Appointment Notification
Profile Confirmation
Finalized Invoices
Customer profile
EmployeeProfile
Customer Profile
Appointment Request
Appointment confirmation Finalized Appointment
Appointment Feedback
Receipt
Receipt
Appointment Summary
Services Rendered
Customer Info.
Customer
Employee
Manager
6
Process
Payments
5
Generate
Invoices
4
Fulfill
Appointments
Available Apt. Request
Assigned Apt.
Assigned Employee
Scheduled Apt. Req.
24hr Notification
D2: Schedule DataStore
D1: Customer Data Store
1
Maintain
Customers
D4: Appointment Data Store
D5: Financial Data Store
2
Maintain
Employees
EmployeeSchedule
3
Generate
Schedule
D3: Employee Data Store
Credit Card
Company
Authorized Payment
Customer Interview Feedback
EmployeeAvailability
Payment

Page | 22
Level 1 DFDs
Maintain Customers Level 1 DFD
Customer
Customer information
1.1
System generates
customer number
Customer profile
Customer ProfileCustomer number
1.2
System generates
pet number
1.4
System creates
customer profile
Customer info & number
1.3
System creates
pet profile(s)
Pet number and info
Pet profile
ManagerCustomer Interview feedback
Customer
Manager
1.1
System generates
customer number
1.2
System generates
pet number
1.3
System creates pet
profile(s)
1.4
System creates
customer profile
D1: Customer Data Store
Maintain Employees Level 1 DFD
ManagerProfile Confirmation
EmployeeInformation
Employeeprofile
2.1
System generates
employeenumber
2.4
System generates
employeeprofile
Employeenumber
Employee Manager
2.1
System generates
employee number
2.4
System generates
employee profile
D3: Employee Data Store

Page | 23
Generate Schedule Level 1 DFD
3.1
Create
Appointment
Request
3.2
Create
Schedule
3.3
Generate
Appointment
Notification
Customer
Employee
D2: Schedule Datastore
D1: Customer Datastore
Appointment Summary
Finalized Appointment
Initial Appointment Request
Accepted Appointment Request
Approved Appointment Request
Available Employee
Available Appointment Request
Assigned Employee
Appointment Summary
Assigned Appointment
Finalized Appointment
D3: Employee Datastore
Assigned Employee
Employee Schedule
Scheduled Appointment Request
New Appointment
Initial Appointment Confirmation
Appointment Reminder
Scheduled Appointment Request
New Appointment
24hr Reminder
24hr Reminder Request
Customer Info

Page | 24
Fulfill Appointment Level 1 DFD
Generate Invoice Level 1 DFD
Employee Customer
Appointment
Notification
Feedback
Worksheet
Pet
Photo
Performed
Service
Appointment
Details
4.2
Complete
Feedback form
4.1
Determine
Appointment
To
Fulfill
Appointment
Data Store
Appointment
Summary
5.1
Charge
Customers
5.2
Determine Total
Due
5.3
Create New
Invoice
5.4
Finalize and Save
Invoice
5.5
Send Invoice
D1 Customer Data Store
D4 Appointment Data Store
D5 Financial Data Store
Customer Profile
Services Rendered
Services Rendered
InvoiceSummary
CompleteInvoice
Finalized Invoice
InvoicePrepared Notice
Customer
Invoice

Page | 25
Process Payments Level 1 DFD
6.1
Process Payment
6.2
Accept Payment
6.3
Generate Receipt
D5 Financial Data Store
Payment
Customer
Credit Card
Company
Authorized Payment
Payment Confirmation
Receipt
Receipt
Payment Information

Page | 26
Entity Relationship Diagram
Customer
Employee
Pets
Invoice
Visit
Appointment Request
Fee Schedule
Condition
Medication
CUS_IDnumberPK
CUS_FirstName
CUS_LastName
CUS_StreetAddress
CUS_ZipCode
CUS_City
CUS_State
CUS_CellPhoneNumber
CUS_Email
CUS_Password
EMP_IDnumberPK
EMP_FirstName
EMP_LastName
EMP_DateOfBirth
EMP_PhoneNumber
EMP_Email
EMP_Password
PET_IDnumberPK
CUS_IDnumberFK
PET_Name
PET_DateofBirth
PET_Species
PET_Breed
PET_Gender
CDT_TypePK
CDT_Symptoms
CDT_Veterinarian
PET_FeedingFrequency
PET_SpecialInstructions
CUS_WorkPhoneNumber
CUS_HomeAccessCode
INV_IDnumberPK
INV_CompletionStatus
INV_DateCreated
INV_DateDue
EMP_PhoneNumber
EMP_Email
EMP_Password
VST_IDnumberPK
VST_DateCreated
VST_DateCompleted
VST_Description
CUS_IDnumberFK
PET_IDnumberFK
APT_IDnumberFK
EMP_IDnumberFK
is assigned to
Owns
Belongsto
CUS_IDnumberFKPK
APT_IDnumberFKPK
RQT_DatePK
RQT_ServiceType
makes
Is made by
receives
Is created for
involves
Is involved in
Ismanagedby
Manages
Contains
Recorded on
CUS_IDnumberFK
APT_Description
FEE_IDnumberPK
FEE_Type
FEE_Price
APT_IDnumberFK
FEE_IDnumberFK
FEE_IDnumberFK
Assigned to
contains
MGR_IDnumberFK
INV_IDnumberFK
CDT_SpecialInstructions
has
Belongs to
MED_PrescriptionPK
MED_Dosage
MED_DosageFrequency
MED_SpecialInstructions
has
Belongs to

Page | 27
Data Dictionary & Metadata
The domain tables below describe the attributes of entities and data stores identified in the ERD and
DFDs.
Entity Name: Customer
Description: Those whom business is conducted with
Entity: Visit
Description: Services rendered on appointment date
Attribute
Identifier
(PK)
Type Size Range Null Comments/Validation
*CUS_IDnumber Yes Char 10 n/a No Auto assigned
CUS_lastName No Char 20 n/a No Last name of customer
CUS_firstName No Char 20 n/a No First name of customer
CUS_cellPhoneNumber No # 10 n/a Yes
10 digit numeral ; Format Check: ###-###-
####
CUS_workPhoneNumber No # 10 n/a No
10 digit numeral; Format Check: ###-###-
####
CUS_email No Char 20 n/a No Email serves as customer’s username
CUS_streetAddress No
#/Ch
ar
30 n/a No Address where services are to be performed
CUS_city No Char 15 n/a No Must be a valid city within provided state
CUS_zipCode No # 5 n/a No Must be only a 5 digit numeral
CUS_state No Char 2 n/a No State abbreviation only (ex: FL for Florida)
CUS_password No
#/Ch
ar
12 n/a No
Must be 8-12 characters and include at least
one numeral
CUS_HomeAccessCode No
#/Ch
ar
10 n/a Yes Gate or home code to gain access to pets
Attribute
Identifier
(PK)
*VST_IDnumber Yes Char 10 n/a No Auto assigned
VST_Description No Char 10 n/a No Directions for employee to follow for visit
VST_DateCompleted No Char 20 n/a No Format Check: ## / ## / ####
VST_DateCreated No # 10 n/a No Format Check: ## / ## / ####

Page | 28
Entity Name: Employee
Description: Personnel working for company
Entity: Pet
Description: Animal that services are provided for
Entity: Invoice
Description: Animal that services are provided for
Entity: Fee Schedule
Description: Prices charged for services
Attribute
Identifier
(PK)
*EMP_IDnumber Yes Char 10 n/a No Auto assigned
MGR_IDnumber No Char 20 n/a No Foreign Key; Manager/Admin ID (special system access)
EMP_lastName No Char 10 n/a No Last name of employee
EMP_firstName No Char 20 n/a No First name of employee
EMP_phoneNumber No # 10 n/a No Format Check: ###-###-####
EMP_email No Char/# 20 n/a No Email serves as employee’s username
EMP_password No Char/# 20 n/a No
Must be 8-12 characters and include at least one
numeral
EMP_dateOfBirth No # 30 n/a No Format Check: ## / ## / ####
Attribute
Identifier
(PK)
*PET_IDnumber Yes Char 10 n/a No Auto assigned
PET_Name No Char 20 n/a No Name of pet
PET_DateOfBirth No Char 20 n/a No Age of pet; Format Check: ## / ## / ####
PET_Species No # 10 n/a No Type of pet
PET_Breed No Char 20 n/a N Breed of pet
PET_Gender No #/Char 30 n/a No Must enter: “Male” or “Female”
PET_FeedingFrequency No #/Char 50 n/a Yes How often to feed pet
PET_SpecialInstructions No Char 100 n/a Yes
Additional information/special situation
directions
Attribute
Identifier
(PK)
*INV_IDnumber Yes Char 10 n/a No Auto assigned
INV_CompletionStatus No Char 10 n/a No Notification
INV_DateCreated No Char 20 n/a No Format Check: ## / ## / ####
INV_DateDue No # 10 n/a No Format Check: ###-###-####
Attribute
Identifier
(PK)
*Fee_IDnumber Yes Char 10 n/a No Auto assigned
Fee_type No Char 10 n/a No Notification
Fee_price No Char 20 n/a No Format Check: ## / ## / ####

Page | 29
Entity: Medication
Description: Optional pet medication information
Entity: Condition
Description: Optional pet special condition information/instruction
Entity: Appointment Request
Description: Information pertaining to appointment request made by customer
Attribute
Identifier
(PK)
*MED_Prescription Yes Char 10 n/a No Type of medication
MED_dosage No Char 10 n/a No Amount of medication to administer
MED_dosageFrequency No Char 20 n/a No How often to administer medication
MED_specialInstructions No # 10 n/a No Further medical details
Attribute
Identifier
(PK)
*CTD_type Yes Char 10 n/a No Type of condition
CTD_symptom No Char 10 n/a No Condition symptoms
CTD_veterinarian No Char 20 n/a No Emergency contact/location
CTD_specialInstructions No # 10 n/a No Further condition details
Attribute
Identifier
(PK)
*RQT_Date Yes Char 10 n/a No Date appointment request was made
RQT_serviceType No Char 10 n/a No Directions for employee to follow for visit
*RQT_IDnumber Yes # 10 n/a No Auto assigned

Page | 30
Interaction Screens
Input GUI: Appointment Request
The user interface input screen for booking an appointment is titled “Appointment Request” in black
lettering, Microsoft Sans Serif font. The form is outlined with a light blue border. The background of the
form is light grey. All text inside the appointment request form is the color black in Microsoft Sans Serif
font face, size 8.25. Input information is organized into sections using groupboxes, which use a slightly
darker grey color as the border. The headings for each of these sections use bold font as a highlighting
technique (except for the “comments section”, which is an optional input section of the form). The
dropdown calendar feature has a default value selection of whatever the current date is.
*The customer must log into the system with their user name and password in order for the system to
recognize who is requesting an appointment and for which pet(s).
1. Customer Information – user information is displayed here
First Name, Last Name, and Customer ID will automatically populate because the information

Page | 31
stored in the customers profile is pulled into the “Customer Information” section when the customer
goes to the appointment request screen.
2. Select Pet – user selects which pet services are to be provided for
When the customer goes to the appointment request screen, after logging in, the “Select Pet”
section will automatically populate with the available pet(s) names that identifies with each customer.
The pet(s) information is stored in the customers profile; the pet data is pulled from and displayed with
checkboxes so customer can specify which animal services need to be completed for. It is mandatory for
the customer to select at least one pet in order to request an appointment, otherwise a message box
displaying an error will appear stating, “Please select a pet.” The default for the checkboxes is that no
check box is selected.
3. Start Date – user selects an appointment start date
When a customer clicks inside the textbox to select an appointment start date, a mini calendar
appears so the customer can browse for a specific date for services to be performed on. The default
date displayed on the mini calendar will reflect the current date. A start date must be chosen in order to
successfully process the appointment request. If start date is not selected when the customer attempts
to submit a request, an error message box will appear with the statement: “Please select a start date”.
4. End Date – user selects the last day for needed services of the appointment date range
When a customer clicks inside the textbox to request an appointment end date, a mini calendar
appears so the user can easily select the date for services to be performed on. The default date
displayed on the mini calendar will reflect the current date. An end date must be chosen in order to
successfully process the appointment request. If end date is not selected when the customer tries to
submit a request, an error message box will appear with the statement: “Please select an end date”.
5. Time – user selects an appointment time
When a customer clicks inside the textbox (or clicks the small arrows on right side of control), a
dropdown menu appears displaying a list of times available for an appointment which are offered in 30-
minute increments, from 12:00am to 11:30pm. A time must be selected in order to successfully process
an appointment request. If a time is not selected when the customer attempts to submit a request, an
error message box will appear with the statement: “Please select desired appointment time”. There is

Page | 32
no default value as this is a required field and if left blank, the system will remind customer to enter a
date. If a default time is displayed and the customer forgets to change it, this can cause a
misunderstanding and result in errors.
6. Radio Buttons – user selects appointment frequency. The default selection is one-time.
A customer must choose one and only one of the offered radio buttons to specify the frequency of the
appointment:
-One-Time: A customer selects this option when the appointment does not need to be
repeated. The services for this type of appointment selection will occur only once, on the specific date
and time previously selected.
-Daily: A customer selects this option to request that services be provided every day for the
selected date(s) and time(s).
-Weekly: A customer selects this option to request that services be provided on a weekly basis
for the selected date(s) and time(s). If this option is selected, a message box will appear with checkbox
options labeled with each day of the week (Monday through Sunday). A customer must choose at least
one of the weekdays. The appointment will be created to service the customer on that same day and
same time every week for what was specified in the “select appointment date” portion of the form.
-Bi-weekly: A customer selects this option to request that services be provided on a bi-weekly
basis (every other week) for the selected dates and at the specified time(s). If this option is selected, a
message box will appear with the option to select a day for services to be completed each week,
Monday through Sunday. A customer must choose one and only one of the weekdays.
-Monthly: A customer selects this option to request that services be provided on a monthly
basis. A message box will appear giving the user checkbox options to select either: First, Second, Third,
or Fourth week (to specify which week of each month the services need to be provided in) AND
checkboxes to specify which day(s) during those weeks’ services are needed (Monday-Sunday).
7. Overnight Checkbox – user has option to request overnight services
A customer will select this (optional) checkbox to request an overnight stay. If selected, a
message box appears informing the customer of the extra costs associated with overnight services and
also instructs them to provide details of overnight request in the comments section (#10) of the form.

Page | 33
8. Additional Visit – user has option to request additional daily visits
A customer will select this (optional) checkbox if they need multiple visits per day. If selected, a
message box will appear with an additional “time” dropdown menu with times available in 30-minute
increments and a message stating “Please select an additional daily visit time from the menu.” Up to
two additional visits are allowed per day.
9. Select Services – user selects services
The customer selects the checkbox relating to the desired services. The system will allow the
user to pick multiple boxes. The user will not be allowed to submit the form unless at least one service
is selected. An error message will appear when no service is selected stating, “At least one service must
be selected to complete request).
10. Other – user requests special service to be performed
When the user selects the “Other” checkbox, a message box will appear with a text box for user
to describe the special service(s) needed. The number of characters in this box is limited to 250
characters. If the user types more than 250 characters (including spaces) inside the text box, an error
message will appear that says, “Text entry is limited to 250 characters.”
11. Comments – user provides additional information
The customer has the option to provide additional information (overnight stay information,
special instructions for the visit, etc) inside the comments text box, up to 750 characters, including
letters, numbers, and symbols.
12. Submit – user clicks button to submit appointment request
When the customer clicks the “submit” button, the request is processed successfully only if the
above required fields are filled out correctly. If fields are not selected or invalid entries occur, a message
box will appear to explain to the customer what information is still needed, as described in above
annotations. When the submit button is clicked with no errors, a message box appears with an
appointment summary and the question, “Are you sure you want to submit?” with “yes” and “no”
buttons. If customer selects “yes”, the form is successfully submitted. If the customer selects “no”, the
message box closes and the screen returns to the appointment request form. When the form is
successfully submitted, an appointment ID is created to uniquely identify the appointment request. At

Page | 34
this point, a new screen will appear informing the customer of their appointment ID number as
confirmation that the appointment request was received.
13. Cancel – user clicks button to cancel the appointment request
When the customer clicks the “cancel” button, a message box appears to make sure the
customer wants to cancel the appointment request in progress. A message is displayed stating: “Are you
sure you want to cancel this appointment request? Any information entered will be permanently lost”
and button options stating: “yes” or “no”. If the customer selects “yes” the form is deleted, the program
closes the form, and the customer is returned back to his/her main profile page. If the customer selects
“no” the message box disappears and the form remains as it was when the customer clicked on the
“cancel” button.

Page | 35
Output Screen: Generated Invoice
Invoice
Oma's "TLC" Pet Service Invoice No. 999920
Tender Loving Care For Your Pets Date Created: December 26, 2015
Date Due: January 26, 2016
12802 Grand Traverse Dr. Bill To: Cayla Hans
Dade City, FL 33525
Address: 455 12th Street N
352-424-0662 St. Petersburg, FL 33701
Donna@omaspetservice.com Phone: 352-455-6591
www.omaspetservice.com Email: caylahans@mail.usf.edu
Description of Services Appointment Date Appointment ID Amount
Walking 11/15/2015 APT_900012 $ 10.00
Feeding 11/15/2015 APT_900012 $ 25.00
Administer Medication 11/15/2015 APT_900012 $ 50.00
Walking 11/10/2015 APT_900011 $ 10.00
Feeding 11/10/2015 APT_900011 $ 25.00
Administer Medication 11/10/2015 APT_900011 $ 50.00
Invoice Subtotal $ 170.00
Tax Rate 7.00%
Sales Tax 11.90
Discount Amount 10.00
TOTAL $ 171.90
Make all checks payable to: Oma's Pet Service
Total due in 30 days.
Thank you for your business!
The user interface output screen for a generated bill based on services completed is titled “Invoice”. It is
in black lettering, Microsoft sans serif font. The form has a white background and is outlined by light
blue borders. All text inside the invoice is in Microsoft sans serif font, size 12. The output information is
displayed in rows and columns. The row headings are in size 12, Microsoft sans serif font. While the
column headings are in bold, which is used as a highlight technique.
1. Oma’s TLC Pet Service – Company information
The company name is displayed here and will be unique for each company using Sitter Solutions
services. The business slogan is displayed below the company name. Contact information is listed
below including business address, phone number, email and website.
2. Invoice No. – Invoice Number
The number used to identify the specific invoice is displayed. This is automatically generated
when an invoice is created in the system.
3. Date Created: - Date of invoice creation
Displays the date the invoice was originally generated in Month Day, Year format.
1.
...
2.
3.
4.
5.
6.
7.
8.
10.9. 12.
13.
14.
15.
19.
11.
17.
18.
16.
20.

Page | 36
4. Date Due: – Date invoice is due
Displays the invoice due date in Month Day, Year format, and will usually be 30 days from the
invoice creation date.
5. Bill To: – Name of customer receiving invoice
Displays the name of the customer who owes payment for services in First Name Last Name
format.
6. Address – Address of customer receiving invoice
The full address of the customer who owes payment for services will be displayed here. The
format has Street listed first and then on a new line below is the City, State, and Zip Code.
7. Phone – Phone number of customer receiving invoice
Phone number is listed with area code in XXX-XXX-XXXX format, numerals only.
8. Email – Email address of the customer receiving the invoice
Displayed here is the email provided by the customer when creating their customer profile. This
is email address the invoice will be sent to.
9. Description of Services – Column heading displaying services rendered
Describes the list of services provided to customer that they are being charged for.
10. Appointment Date – Date of appointment
The date the services were rendered on in month/day/year format using numerals.
11. Appointment ID – Appointment identification number
The unique appointment ID generated when the customer originally requested the
appointment is displayed here in alphanumeric format as: APT_#####.
12. Amount – Amount due
The amount of payment due for the specific service rendered. Displayed in numerals in
currency format (includes $ sign and 2 decimal places).
13. Invoice Subtotal – Total amount due before-tax
The amount due for services rendered before service taxes are applied. Displayed in numerals
in currency format (includes $ sign and 2 decimal places)
14. Tax Rate – sum of state and local sales taxes
This label identifies the sales tax rate to be charged to the invoice. It is set by a system user to
reflect the sales tax rate at the business address. It can only be modified with respect to additional
business locations.
15. Sales Tax – amount of sales taxes collected from the customer

Page | 37
This value is the result of the Invoice Subtotal multiplied by the Tax Rate. The sales tax value is
added to the Invoice Subtotal. This amount is calculated by the system and cannot be modified.
16. Discount Amount – total discount amount
The total discount amount is displayed here. It is subtracted from the Invoice subtotal. This
amount is linked to the customer profile but may be changed by the system user.
17. Total – total amount owed by the customer
This amount is calculated by the system and cannot be modified.
18. Oma’s Pet Service – Check recipient
The company name is placed here to inform the customer which recipient to write the check to.
19. Total due in 30 days. – Number of days until invoice is due
This is a default setting in the system. Only a system administrator can alter this field.
20. Thank you for your business! – default closing statement
This is a default setting in the system. Only a system administrator can alter this field.

Page | 38
Report Screen: Invoice History
The user interface report screen for viewing past due accounts receivable is titled “Aged Accounts
Receivable” in black lettering, Calibri, size 14 font. The background is white. All text in the header is the
color black, Calibri font face, and size 14. Output information in the body of the report is all the color
black, Calibri font face, and size 12. Output information is organized into rows. The labels for all
imported information and the items in the header use bold font as a highlighting technique.
*The system user can sort the items in the form by any of the variables shown. The user can also display
the form for different dates
1. System – the date to which the report corresponds
The label denotes the box to the right which displays the system date, the date to which the
report corresponds. As a result no past due accounts receivable after 12/31/15 can be displayed. The
default date is the current date but the user may change it to reflect data from different periods
2. User – the date at which the report is created
The label denotes the box to the right which displays the user date, the date on which the report
is created. The default date is the current date and cannot be changed by the system user.

Page | 39
3. Aged Accounts Receivable – the default report title
This is the default title for the report and cannot be changed by the system user.
4. Oma’s Pet Sitting – company name
This is the company name. The default is the user’s respective name and cannot be changed
except by system creators.
5. Receivables Management – report category
This is the default category for this type of report and it cannot be changed
6. Page – page number
The label denotes the box to the right, which displays the page number of the form. This value
is calculated by the system and cannot be altered.
7. EmployeeID: - the employee identification number
The label denotes the box to the right, which displays the identification number of the employee
who generated the report
8. CUST_IDnumber: - the customer identification number
The label denotes the box to the right, which displays the customer identification number of the
related accounts receivable.
9. Name – the customer name
The label denotes the box to the right, which displays the customer first and last names together
separated by a space. The customer name must match the related customer identification number and
cannot be changed.
10. INV_IDnumber: - invoice identification number
This column header identifies the specific invoice identification number. It is related to a specific
customer identification number and cannot be modified.

Page | 40
11. Date Created - invoice creation date
This column header identifies the specific date that the invoice was created. It is related to a
specific invoice identification number and cannot be modified.
12. Date Due - invoice due date
This column header identifies the specific date by which the invoice is expected to be paid. It is
calculated by the system as thirty days from the invoice creation date.
13. Doc. Amount – the amount listed as the Total on the invoice
This column header identifies the total amount written at the bottom of the corresponding
invoice. It is imported by the system and cannot be modified.
14. Disc. Amount – the amount listed as the Discount Amount on the invoice
This column header identifies the discount amount written at the bottom of the corresponding
invoice. It is imported by the system and cannot be modified.
15. 0 – 30 Days – amount outstanding from thirty days or less from the date due
This column header identifies any amount outstanding that is 0 – 30 days old. The column is
populated by the system and cannot be modified.
16. 31 – 60 Days – amount outstanding from thirty-one to sixty days from the date due
17. 61 – 90 Days – amount outstanding from sixty-one to ninety days from the date due
18. 91 and above – amount outstanding from more than ninety days from the date due
This column header identifies any amount outstanding that is more than 90 days old. The
column is populated by the system and cannot be modified.

Page | 41
19. Due – the total amount for the amounts due
This section header identifies the total amount of all past due accounts receivable. It is
calculated by the system and cannot be modified.
20. Aged Totals – the section header for total amounts
This label denotes the new section in the cells to the right which is populated by first a total
amount due from all past due accounts receivable and followed by a breakdown of the amounts due for
each period.
System Generated Reports
1. Daily/Weekly/Monthly Sales Summary
2. Daily Service Summary
3. Customer Feedback Summary
4. Customer Retention Summary
5. Payments Processed Summary
6. Overdue Invoice Summary
7. Employee Schedule Summary

Page | 42
Hardware Requirements
This report indicates what hardware will be needed to create the Sitter Solutions information system.
We intend to create a system that is reproducible and can be sold as a template to pet sitting
companies. Donna’s company is medium-sized, but it is anticipated that the system software will need
to accommodate businesses smaller and larger than this. To create the information system we will need
2 computers, 1 web server, 1 application Server, 1 Database Server. Below are the requirements needed
for each item to be functional:
Computers
Operating System Windows 8 (64-bit)
Memory 8GB
Hard Disk 250 – 500 GB
Processor Intel Core i5
Graphics Card NVIDIA GeForce GTX
Monitor One 24” 1920 x 1200
Mouse 3 button wheel mouse, optical
Web Browser Internet Explorer (32 bit)
Web Server
Dell
Application Server
Oracle
Database Server
Server HP StorageWorks Disk Enclosure 6 x 2TB

Page | 43
Testing
System Interface Testing
Objective: To test the exchange of data between entities within the number 1 Data Flow Diagram which
corresponds to the Maintain customers use case. Refer to Level 1 DFD – Maintain Customers, Pg. 22.
Scenario: Dan White, a new customer desires to make a customer profile. He accesses the website and
begins the registration process. After he enters all of the required personal information, the system
generates a customer number specific to Dan. His new customer number, 9999023, is linked to his pet’s
numbers, which the system generates. One for his dog Spike, 90000034, and another for Jet the cat
90000035. Next, the system should create a profile for each of Dan’s pets using their pet numbers and
Dan’s customer numbers as primary and foreign keys, respectively. If functioning normally, the system
will also generate a customer profile for Dan, which identified by his customer number and linked to his
pets’ profiles. The Dan’s customer profile is stored in the D1: Customer Data Store.
Final Test: To test if the data transfers in the process above are successful, the system user should be
able to access and view the desired customer profile through the D1: Customer Data Store.
Usability Test
Objective: Determine how convient the system is for real time users at novice and expert levels when
trying to create an appointment request. Refer to Interaction Screens – Input GUI: Appointment
Request, Pg. 30.
Scenario: Users of different computer experience levels are going to attempt to request an appointment
for daily, weekly, and monthly services. Each, the novice and expert user, will then give feedback on
their experience, appearance of the interface, and or accessability of the system.
Novice Feedback: The user interface is straightforward and informative. Logging into the system, there
were easy navigation buttons that lead to the appointment request form; filling out the form, reviewing,
and submitting each request took about 5 minutes, due to the message box errors for missing data; it

Page | 44
was a little unclear how to set the time and dates, but after the errors everything worked out.
Expert Feedback: The idea of this test was to make multiple appointment requests, which was
successfully completed; each appointment request took less than 3 minutes to create, review, and
submit without any errors. I was asked to leave any mandatory field(s) blank and see if the system
would have caught any missing information; the system returned errors for sections 2-6, and 9. The
system is fairly easy to navigate with a basic user interface layout that is most commonly seen in other
request forms. Accessability is very high due to the web based system making the effectiveness of this
system ideal for business use.
Final Test: Use real data and customers to accurately test the system in order to get real resutls.
Unit Test
Objective: Generate an invoice using the black box testing method in Scenario 1 and using the white box
testing method in Scenario 2. Refer to Level 1 DFD – Generate Invoice, Pg. 24.
Scenario 1: The system will gather all required information about the customer and services performed
(details shown in the ERD Diagram, see page), invoice(s) will be produced when the user presses a
generate invoice button on the user interface screen, and the achieved output form will then be shown.
Scenario 2: White box testing can be done in a similar fashion for generating invoices, but requires a
design team to test the system due to the complexity of the process. Looking at the Level 1 DFD for
Generating Invoices, the team can go line by line to see how the system interacts with other processes
when gathering the required information.
Final Test: Have the system send the invoice to the customer and store the invoice in the D5: Financial
Datastore.

Page | 45
Acceptance Test
Objective: Determine the process of how Sitter Solutions will go into Alpha testing in Scenario 1 and
Beta Testing in Scenario 2.
Scenario 1: Sitter Solutions is going to be implemented in an abrupt, direct conversion process since
there the old system is paper based or nonexistent. Alpha testing would be introduced to employees
first in training on the new system in order for them to get familiar with it. Employees would then act as
new customers requesting services to see how the system works without launching to the public, this
way any glitches can be prevented and fixed before beta testing.
Scenario 2: The system should be live online and usable to the public, after alpha testing has been
completed and any known issues fixed. Beta testing will be taking place in which employees are using
the system on the job, while providing further feedback about any of the processes. Customers will be
able to start using the system in beta form providing any feedback; any error reports will be directly sent
to Sitter Solutions.
Final Test: Fix any bugs and go live without further testing of the system. All errors and feedback will be
sent to Sitter Solutions; also, continue to maintain the system by providing updates and fixes in new
versions of the website.

Page | 46
Test Plan 1
Class Test Plan Page 1 of 4
Tester: Amanda Loehmann Date Designed : 04/24/2015 Date Conducted : 04/24/2015
Testing Objective:
Ensure that the Start and End date entered by the customer on the Appointment Request form is valid.
Component
Tested:
Invalid Start Date
Value Entered Expected Result Actual Result Passed (Y/N)
04/24/2014 Message box error Message box error Y
Invalid End Date 04/24/2014 Message box error Message box error Y
No Start date Blank Message box error Message box error Y
No end date Blank Message box error Message box error Y
Valid Start Date 04/24/2015 Submit Submit Y
Valid End Date 04/25/2015 Submit Submit Y
Nonsensical Start
Date
Nonsensical End
Date

Page | 47
Test Plan 2
Testing Objective:
Ensure that the Select Service(s) selected by the customer on the appointment request form is valid.
Component
Tested:
No Checked Boxes
Blank Message box error Message box error Y
Select 1 Service
Box
1 Checked box Submit Submit Y
Select 2 Service(s)
Box (If applicable)
2 Checked boxes Submit Submit Y
Select Other Box No data entered in Message box error Message box error Y
message box
Select Other Box Valid data entered Submit Submit Y
Select Other Box Checked box Message box
appears
Message box
appears
Y
Select Other Box Too many
characters in
Warning appears Warning appears Y
message box

Page | 48
Test Plan 3
Testing Objective:
Ensure that the Select Pet(s) selected by the customer on the appointment request form is valid.
Component
Tested:
Select 1 Pet Submit Submit Y
Select 2 Pet(s) Submit Submit Y
(If applicable)
Test Plan 4
Testing Objective:
Ensure that the Time selected by the customer on the appointment request form is valid.
Component
Tested:
Time
Valid Time Submit Submit Y
12:00pm
Invalid Time Message box error Message box error Y
12:45pm
(30min
increments)

Page | 49
Implementation
Conversion Strategy: Direct
Original systems for pet sitting businesses are likely paper-based with some Excel use. Direct conversion
will be used to transfer any customers in the as-is system; immediate conversion will happen and is a
very cost-effective choice. The old system will not need to be “turned off”, running in parallel, so the
new system can easily be “turned on” with limited risk. The most time-consuming part of the new
system is transferring existing customer data from the old system to the new, but all new customers will
be added immediately to the new system. In the event that there is a website outage, the paper based
system works as a contingency plan in which all employees should be trained to use.
Prepare Technology:
-Install hardware & software
-Convert data
-Ensure all employees have a mobile device with internet access
Prepare People:
-Train employees to use system on mobile devices
-Guide customers on how to set up account and encourage them to get familiar with new system
-Change management guidelines to align with new system policies
-Inform employees of and enforce new operating procedures

Page | 50
Enclosures
Project Plan
See separate Microsoft Project document file titled “Group 2 Project Plan“, submitted on canvas. This
includes individual group member contributions to each section of this report.
Meeting Minutes
See separate Word document file titled “Meeting” submitted on canvas.
Economic Feasibility
See separate Excel document file titled “Final Draft Economic Feasibility“, submitted on canvas.
Implementation Plan
See separate Microsoft Project titled “MS Project Plan“, submitted on canvas for Gantt chart.
Visio Documents
See zipped folder on canvas titled “VISIO” that includes all Visio diagrams (DFDs and ERD).

Final Draft Sitter Solutions

More Related Content

What's hot (10)

Similar to Final Draft Sitter Solutions (20)

Final Draft Sitter Solutions