Food Security Information and Knowledge Sharing System User Manual

Sudan Food Security Information and
Knowledge Sharing System
User Manual
Version 2
Food and Agriculture Organization of the United Nations
Regional Office for the Near East and North Africa
FAO, 2015

Food Security Information and knowledge Sharing System
3
Table of Contents
1 Introduction on FSIS 7
1.1 What is FSIS ---------------------------------------------------------------------------------------------- 9
1.2 Objectives of FSIS -------------------------------------------------------------------------------------- 9
1.3 FSIS Interfaces ------------------------------------------------------------------------------------------- 11
1.4 Identifying FSIS Modules ----------------------------------------------------------------------------- 11
2 Getting started with “FSIS” Frontend 13
2.1 Users and their capabilities ---------------------------------------------------------------------------------- 15
Access Function -------------------------------------------------------------------------------------------------
Browse Function ------------------------------------------------------------------------------------------------
Search Function -------------------------------------------------------------------------------------------------
3 Getting started with “FSIS” Backend 23
3.1 Backend interface ---------------------------------------------------------------------------------------------- 25
3.2 Backend users --------------------------------------------------------------------------------------------------- 26
3.3 Types of Backend users and their roles ------------------------------------------------------------------ 27
3.4 Modules Workflow -------------------------------------------------------------------------------------------- 29
3.5 Record States and Administrator -------------------------------------------------------------------------- 30
4 User Managers and Institutions Information Management Module 31
4.1 Regional Administrator --------------------------------------------------------------------------------------- 34
Adding higher level Institutions and sub institution ----------------------------------------------------
Deleting/Editing Institutions ---------------------------------------------------------------------------------
Manage (Assign/Edit/Disable) Institution Administrators --------------------------------------------
4.2 Institution Administrator ------------------------------------------------------------------------------------- 41
Adding/Deleting/ Editing Institutions under her authority -------------------------------------------
Manage (Assign/Edit/Disable) Institution Data Entry to institutions -------------------------------
5 Projects Information Management Module 45
5.1 Institution Data Entry ----------------------------------------------------------------------------------------- 48
Add Records -----------------------------------------------------------------------------------------------------
Edit/Delete Records -------------------------------------------------------------------------------------------
Display Records Status ----------------------------------------------------------------------------------------
Add/Edit/Delete Records -------------------------------------------------------------------------------------

Table of Contents
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
6 Publications Information Management Module 55
Add Records ------------------------------------------------------------------------------------------------------
Edit/Delete Records --------------------------------------------------------------------------------------------
Display Records Status -----------------------------------------------------------------------------------------
Reject Records ---------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
Import XML Files ------------------------------------------------------------------------------------------------
7 News Information Management Module 67
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
8 Events Information Management Module 77
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
9 RSS Information Management Module 87
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------

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Table of Contents
10 Good Practices Information Management Module 97
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------
11 Country Reports Information Management Module 107
Add Records -----------------------------------------------------------------------------------------------------
Reject Records --------------------------------------------------------------------------------------------------
Publish Records -------------------------------------------------------------------------------------------------

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Introduction
In this section, you will learn about the definition, objectives and
outputs of Food Security Information and Knowledge Sharing System.
You are going to learn about the main components/modules of this
system.

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1.1 What is FSIS NETWORK?
Food Security Information and Knowledge Sharing System is a national platform to
strengthen and improve Food Security information generation, management,
dissemination, sharing and exchange for policy-makers, senior managers and
national stakeholder groups working in support of food security improvement and
sustainable agricultural development.
1.2 What are the Objectives of FSIS NETWORK?
 To strengthen the capacity of the Ministry of Agriculture and Forestry (MOAF)
of Sudan to establish and develop an effective and efficient web based
information and knowledge sharing system that will support agricultural
development and ensure food security in Sudan, based on the needs and
demands of its stakeholders and integrating the various resources in
FSTS/MOAF and four states.
 To facilitate the establishment of the required capacity to access and make
use of the vast knowledge and information resources and appropriate
technologies for increasing food production, alleviating poverty and improving
food security and the livelihood of the rural community in order to directly
address constraints related to improved food production and nutrition,
increased incomes, expanded trade opportunities, and a policy environment
that promote sustainable attainment of food security.
 To develop new skills and capacities in agricultural information management
for human resources development, creating a core of trained staff in the
MOAI together with an appropriate infrastructure as a basis for ongoing work.
The ultimate purpose of the project component Activities is to assist Sudan to assess
and monitor the food security situation in order to target, design and implement
improved food policies and programmes that reflect social aspects of food security –
nutrition, food-related health issues, organisation and community involvement.
.

What are the expected outcomes of FSIS NETWORK?
The development of a relevant, effective and harmonized Food Security Information
and Knowledge Sharing System (FSIS) is expected to lead MOAF and other
ministries/ stakeholders to the following outcome:
1. Capacity of the Sudan Ministry of Agriculture and Forestry strengthened to
manage food security information and share knowledge effectively and efficiently
in support of food security improvement.
2. Improve the capacity to access and exchange Food Security information, and to
convert it into useful knowledge, as it is very essential for the development
objectives of poverty eradication, food security, sustainable development and
increased productivity and competitiveness.
3. Preserve Food security needed resources, make maximize use of the results of
other projects and database applications, prevent redundancy and duplication of
data and efforts, and ensure maximum co-ordination among various agricultural
institutes, programs and personnel for the benefit of agricultural development and
food security.
Who are FSIS NETWORK Stakeholders?
The following groups of stakeholders in the Food Security Information and
Knowledge Sharing System were identified in a preliminary way, and it was
recognized that these groups and their needs and demands needed to be further
defined:
 Policy-makers in agriculture and rural development, especially in NARIs (National
Agricultural Research Institutions).
 Department heads and professional technical officers within NARIs.
 Other Ministries working on or involved in Food Security.
 Universities and colleges with agriculturally-related faculties and departments.
 Farmers’ and producers’ organizations.
 Credit and marketing associations and Chambers of Commerce.

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 Private sector involved in Food Security.
 National Food Security technical secretaries.
 Non-Governmental Organizations involved in food security.
 Regional and International Organizations involved in food security.
 General Public.
1.3The Application Interfaces
The Food Security Information and Knowledge Sharing System of Sudan is
composed of two interfaces:
1- Back end Interface:
The backend components provide the data management functionalities that enable
system administrators to input/update/delete data items into the Sudan Network
database. These components are accessible by system administrators only.
2- Front end Interface:
The front end components provide the information browsing and retrieval
functionalities, and are available to any site user.
1.1 Identifying System Modules
From a design point of view the Food Security Information and Knowledge Sharing
System FSIS is organized as shown in the following Figure:

Figure 1: System Components
There are modules to be explained in this user manual (Institutions, Projects, Publications,
Events, Online Events, News, Online News, RSS, Good Practices, Food Security Information,
Focal points and Links) .
Reports and
Briefs
Events Other
Modules
RSS LinksCountry ReportsGood PracticesFood Security
Information
Focal point Institutions
News
ProjectsPublications
Site Options
FSIS - Sudan System
Modules

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Getting started with Front
end Interface
In this section, you learn about accessing, browsing and searching the front end
modules that are available to any user.
The Modules to be explained in this section are Publication, Projects, Members,
Institutions and other modules.

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1 Users and their capabilities
Figure 2: Users and their capabilities with front end components
As shown in the above Figure any user for the front end interface of FSIS can perform three
functions (retrieval, browsing and accessing).
The next section will explain the three functions performed by any user in FSIS
1. Access Function.
2. Browse Function.
3. Search Function.
Access
Browse
Search

1. Access Function:
How to start the Front end interface?
1. Open the browser.
2. Write in Address : http://foodsecurity.sudanagriculture.net
3. The website will be displayed in the browser as shown below.
4. The user selects the Website Language from the Header (Figure 3).
Figure 3: Home page
Exercise 1.1

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2. Browse Function:
The user of the website can browse various components of the system.
2.1 Browsing Publications
1. Repeat steps from 1 to 4 in exercise 1.1.
2. Click Publications on the Header menu of the home page.
The All publication you entered will be displayed (Figure 4), Advanced Search by title, Author,
published date
3. You can display information about each document:
Click Authors: to display authors of the document.
Click Download: to download the document in PDF format.
Click View: to view the details of the document.
Figure 4: Publication Main Page
Exercise 2.1.1

2.2 Browsing Projects
2. Click projects on the Header menu of the home page.
The All projects you entered will be displayed, Advanced Search by (Completed Projects, In
Progress Projects and Advanced Search for projects) (Figure 5).
3. Click Completed Projects.
4. Click on a project title under completed project
Information about this project is displayed for example Project type, Dates, Participated Donors
…Etc.
5. Click Projects in Progress.
6. Click on a project title under completed project
Information about this project is displayed for example Project type, Dates, Participated Donors
…Etc.
Figure 5: Projects
Exercise 2.2.1

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2.3 Browsing Good Practices
1.
2. Click Good Practices on the Header menu of the home page.
List of Good Practices are displayed (Figure 6).
Click on a Good Practice title
Information about this Good Practice is displayed.
Figure 6: Good Practices
Exercise 2.3.1

2.4 Browsing Institutions
2. Click Institutions on the Header menu of the home page.
3. Display the institutions’ data (Figure7).
Figure 7: Institutions
Exercise 2.4.1

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3. Search Function:
The network user can search Publications, Projects, Good Practices, News, Events, and other
modules.
3.1 Searching Projects
2. Click Projects then Advanced Search.
You can search for Projects by country, topic (Figure 8).
Figure 8: Search for Projects
Note:
- Users can change the language of the FSIS from Language in the Header.
Exercise 3.1

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Getting started with Back
End Interface
In this section, you learn about different types of users involved in the process of
data entry, approval, and publication of entered data to the web and learn about
their roles.
The process of adding, approving or publishing data is best illustrated through a
number of workflow scenarios which are provided in this section.

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1. Back End Interface
The backend interface is composed of five components (Top Menu):
1- Modules
2- Dictionary
3- System Management
4- Change password
5- System Status Reports
The backend modules (Projects, Experts, Publications, Focal points, Events, Online Events,
News, Online News, Links, Country Reports, Good practices, Site Options, Food Security Data
Base and RSS) provide the data management functionalities that enable system administrators
to view/add/edit/delete data items into the database. These components are accessible by
system administrators only (Figure 1).
Figure 1: Back end Interface

The dictionary component enables the National Administrator (only) to translate the backend
and frontend interfaces to different languages.
Change Password component enables the Institution administrators to change password of
system users.
System Management component enables the National Administrator and Institution
administrators to assign system administrators to various institutions in the system.
System Status Reports component enables system administrator to view log file about system
users under his authority (ex: who logged to the system and changes done by users)
2. Back end users
The System has several types of users; each user has his own responsibilities. These users are
National Administrator, Institution Administrator, and Data Entry. Each user has his own user
name and password to login to the system with his specified authority. The responsibility of
each system user is illustrated in the following table.
Figure 2: Users and their capabilities with Back end components
Add
New
Edit
Delete
Publish
Reject

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3. Types of Back end users and their roles
User Name Responsibility
National Administrator
Sudan has its own National Administrator who is
responsible for:
1- Adding/Deleting/Editing/Export XML and View
Institutions.
2- Assign Institution Administrators to institutions.
3- Add alternative languages to the institution.
4- Edit/Delete other modules as Links, Error Manager
and Template Manager.
5- Delete other modules as online Events and Online
News.
6- Translate the backend and frontend interfaces to
different languages.
Institution Administrator
The Institution Administrator is assigned by National
Administrator to administrate delegated institutions and is
responsible for:
1- Adding/Deleting/Editing//Export/View Institutions
under his authority.
2- Add alternative languages to the institution
3- Assign Institution Data Entry to institutions.
4- Add/Publish/Reject/Delete/Edit and view (Projects,
Experts, Publications, Focal points, Events, Online
Events, News, Online News, Links, Country
Reports, Good Practices, and RSS) sent by
Institution Data Entry.
5- Add/Publish/Delete/Edit/Menu Setup/Link Setup
and view (Page Creator)
6- Add AGROVOC in Publications, Projects or
Experts
Note: Institution administrators can add directly any module
under their authorities to the frontend interface.

Data Entry
The Data Entry is assigned by Institution administrator to
institutions and is responsible for
1- Add/Reject/Delete/Edit and view (Projects, Experts,
Publications, Focal points, Events, Online Events,
News, Online News, Links, Country Reports, Good
Practices, and RSS) under his authority.
2- Send all items to Institution Administrator for
approval.
4- Modules Workflow
In this scenario (Figure 3), a data entry may add a new record (Projects, Experts, Publications,
Focal points, Events, News or any module under his authority), and has authority to Edit or
Delete them at any point in time until s/he submits it for approval. The record state now is called
“work in progress”
The Data Entry sends the record to Institute Administrator for approval. Once it reaches the “To
be published” state, the Data Entry will no longer have any access to it unless it gets rejected
by Institute Administrator.
The Institute Administrator has authority to edit, Reject to data entry and delete any record
before publishing, and to publish it as well. The record state now is called “Published”.
Note: The Institute Administrator has authority to add directly any module under his authority to
the front-end interface.

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(Figure 3): Modules Workflow
Module Workflow
DataEntryInstitutionAdmin
Insert a Record
Record (Work in
progress)
Sent to be
published
Record Need to
be published
EditDelete
Delete Edit
Publish
Published
Record
Delete Edit
Reject

5- Record Status and Administrator
Record Status Administrator State Description
Work in
Progress
Data Entry Draft records added and are not sent yet to Institution Admin
for approval. The data entry still has authority to edit or
delete the record.
To be Published Institute Admin Records sent by data entry to Institution admin to be revised
and approved by institute admin. The institute admin has
authority to accept, edit, reject or delete the record. The data
entry in this state has no authority on the record.
Published Institute Admin Records accepted by institute admin will be published in the
front-end interface.
Rejected by
Publisher
Institute Data
Entry
Records that are rejected by Institution Admin, return back to
Data Entry where he can edit, Delete, resend to Institution
Admin.

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System Management
In this section, you learn about how system administrators manage user managers
and institutions component using back end interface.

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System Management
The System management module is an integrated part of FSIS. The back end system of the
System management module enables system administrators to Add/Update/Delete institutions’
data and manages system users. There are two responsible users:
1. National Administrator
The National Administrator is responsible for:
1- Adding higher level Institutions and sub institutions.
2- Deleting/Editing Institutions.
3- Manage (Assign/Edit/Disable) Institution Administrators.
2. Institution Administrator
The Institution Administrator is assigned to specific Institution and can manage this institution
and all sub institutions under it. The Institution Administrator can’t view institutions that are not
under his responsibility. He is responsible for:
1- Adding/ Deleting/ Editing Institutions under his authority.
2- Manage (Assign/Edit/Disable) Institution Data Entry to institutions.
We will first explain the National Administrator responsibilities and after that the Institution
Administrator.

National Administrator
The following operations are carried by the National Administrator on User manager and
Institutions Module.
1.1 Adding Institutions
1. Login to back end interface by typing National admin username and password then
click login (Figure 4).
The back end home page is displayed (Figure 1).
2. Click System Management.
The System Management main page is displayed (figure 5).
3. Click (+) beside FSIS Network
All institutions will be displayed (figure 4).
4. To add an institution (ex. Food Security Institute), click the name of the institute that you
want to add a new institute below it, and then click Adding New (Figure 5).
The organization information page will be displayed (Figure 6).
5. Type the organization information then click save.
The Food security institute is added under its parent institution hierarchy tree.
Exercise 1.1

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Figure 4: Back End Login Page
1.2 Editing Institutions
2. To modify data of an institution, click the name of the Institute to be edited (ex. Food
Security Institute), then click Edit (Figure 5).
The institute information page will be displayed.
3. Edit the institution’s fields then click save.
The institution record is edited.
1.3 Deleting Institutions
2. To delete an institution, click the name of the institute to be deleted (ex. Food Security
Institute), then click Delete (Figure 5).
The Institution will be deleted.
Exercise 1.2
Exercise 1.3

Figure 5: The Institutions main page
Figure 6: Organization information

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1.4 Export XML or View Institutions information
2. To view an institution information in XML file form, click the name of the institute to be
viewed in XML form (ex. Food Security Institute), then click Export (Figure 5).
The Institution information will be viewed in the form of XML file.
3. To display an institution information, click the name of the institute to be viewed (ex.
Food Security Institute), then click View (Figure 5).
The Institution information will be displayed.
Exercise 1.4

1.5 Manage institution’s users
The National Administrator can manage users of Institutions by Adding/ Editing/ Disabling
Institution Administrator to an Institution.
1.5.1 Adding System Administrator (Institution Administrator)
2. To assign Institution Admin to an institution, click institution name (ex. Food Security
Institute) then click Users link (figure 5).
The New User Information form will be displayed (Figure 7).
3. Fill in the form fields by entering the new user information then click save (figure 7).
Institution Admin is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are displayed in the right side
of the page (Figure 7).
Figure 7: User Information Page
Exercise 1.5.1

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1.5.2 Edit System Administrator Data (Institution Administrator)
2. To Edit Institution Admin information, click institution name (ex. Food Security Institute)
then click Users link (figure 5).
The New User Information form will display.
3. To Edit Institution Admin information, click the name of the admin from the user
information table displayed at the right of the page (Figure 7).
4. Edit the user information (User Type, Status (Enable, Disable), Password, E-mail or
Disciplines).
5. Click save
Administrator information is saved.
1.6 Change the Institutions’ displayed language
2. To change an institution displayed language, click the name of the institute (ex. Food
Security Institute), then click Alternative language (Figure 5).
3. Choose the language from the organization information combo box then start to type
institution information in the chosen language (Figure 8) then click save.
The new Institution language will be displayed in the institution main page.
Note: Both national and institute admin can change the institution displayed language.
Exercise 1.5.2
Exercise 1.6

Figure 9: Alternative Language Page

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The Institution Administrator is assigned by National Administrator to administrate certain
institution. The following operations are carried by the Institution Administrator on Institutions
under his authority.
2.1 Adding Institutions under Institution Admin authority
2. To add an institution (ex. Kassala State), click the name of the institute that you want to
add a new institute below it, and then click Adding New (Figure 5).
The organization information page will be displayed (Figure 3).
3. Type the organization information then click save.
The Kassala State Institute is added under its parent institution hierarchy tree
4. Click Save.
The Kassala State sub institution is added under the high level institution.
2.2 Editing Institutions
2. To modify data of an institution, click the name of the Institute to be edited (ex. Kassala
State), then click Edit (Figure 5).
The institute information page will be displayed.
3. Edit the institution’s fields then click save.
The institution record is edited.
2.3 Deleting Institutions.
Exercise 2.1
Exercise 2.2
Exercise 2.3

2. To delete an institution, click the name of the institute to be deleted (ex. Kassala State),
then click Delete (Figure 5).
The Institution will be deleted.
2.4 Export XML or View Institutions information
2. To view an institution information in XML file form, click the name of the institute to be
viewed in XML form (ex. Kassala State), then click Export (Figure 5).
The Institution information will be viewed in XML file form.
3. To display an institution information, click the name of the institute to be viewed (ex.
Kassala State), then click View (Figure 5).
2.5 Manage institution’s users
The Institution Administrator can manage users of Institutions by Adding/ Editing/Disable Data
Entry to an institution.
2.5.1 Adding Institution Data Entry
2. To assign Institution Data Entry to an institution, click institution name (ex. Kassala
State) then click Users link (figure 5).
3. Fill in the form fields by entering the new user information then click save (figure 9).
Institution Data Entry is now added and can manage the institution.
Note: Information about system users (Name, Status and Type) are displayed in the right side
of the page (Figure 9).
Exercise 1.4
Exercise 2.5.1

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Figure 9: User Information Page
2.5.2 Editing Institution Data Entry to an Institution
2. To Edit Institution Data Entry information, click institution name (ex. Kassala State) then
click Users link (figure 5).
3. To Edit Institution Data Entry information, click the name of the Data Entry from the user
information table displayed at the right of the page (Figure 9).
4. Edit the user information (User Type, Status (Enable, Disable), Password, Email or
Disciplines).
5. Click save
Data Entry data is saved.
Exercise 2.5.2

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Projects Information
Management System
In this section, you will learn about how system administrators manage Projects
Module using back end interface.

47
Projects Module
The Projects module is an integrated part of FSIS. The back end system of the Projects module
enables system administrators to Add/Update/ Delete and View Projects' data. There are two
users responsible for administrating Projects Module.
1. Institution Data Entry
The Institution Data Entry is assigned for institution by Institution Administrator and has authority
to
1. Add Projects’ Records.
2. Edit/Delete Projects’ Records that are added but not yet sent to Institution Administrator.
3. Display Projects’ Records Status.
The Institution Administrator receives Projects’ records from Data Entry and has authority to:
1. Publish Projects’ records.
2. Edit Projects’ records.
3. Delete Projects’ records.
4. Reject Projects’ records.
Note: The institution admin can add any Project’s record directly to front end interface.
We will first explain the Data Entry administrator responsibilities and will be followed by the
Institution Administrator responsibilities.

1. Data Entry Administrator
The Data Entry administrator is assigned to an institution by National Admin. The following
operations are carried by the Data Entry on Projects Module
1.1 Adding a New Project
1. Login to back end interface by typing Data Entry username and password which was
assigned to him by Institution Admin then click login (Figure 5).
2. Click Modules link.
The Modules main page is displayed (figure 1).
3. Click Projects link in the Modules main page.
The Projects main page is displayed (Figure 15).
4. Click Add New link in the Projects main page (Figure 15).
The Add-Edit Projects main page is displayed (Figure 16).
5. Type the Projects’ information in the displayed form then click Submit then Exit (Figure
16).
The Project record is added but not sent to the institution admin. To view the added Project, click
work in progress in the Projects main page (Figure 15).
1.2 Edit/Delete/send/View an Project Record
1. Repeat steps 1 to 3 in exercise 1.1.
2. Click work in progress (Figure 17).
All Projects records added but not send to institution admin will be displayed (Figure 17).
3. To delete a record, select the Project record then click Delete (Figure 17).
The record will be deleted.
4. To update a record, select the Project record then click Edit (Figure 17) then change the
fields to be updated and click Submit (Figure 16).
The record will be updated.
Exercise 1.1
Exercise 1.2

49
5. To send a Project record to Institution Admin for approval, select the Project record need
to be sent then click Send (Figure 17).
After sending the record to the institution Admin, data Entry has no right to edit or delete that
record until returned to him by Institution Admin.
6. To View a Project record, Click View (Figure 17).
Figure 15: Project main page
Figure 16: Add - Edit Project page
To be published, published,
Rejected by publisher, work in
progress
Add New

Figure 17: Work in progress
Delete, Send and Add New View, Edit
1.3 Displaying Projects’ Records Status
The Projects’ records have progress stages which are:
1. Work in Progress: are records added but not yet sent to Institution Admin for publishing
2. To be published: Records sent to Institution admin but not yet approved.
3. Published: Records that are approved by Institution Admin and published.
4. Rejected by publisher: Records that are rejected by institution Admin and hence
returned back to Data Entry to edit or delete.
2. To display records added but not yet sent to Institution Admin for approval, click work in
progress (Figure 17).
All Projects’ records added but not yet sent for approval will be displayed (Figure 17).
3. To display records sent to Institution admin but not yet published click “To be
published” (Figure 17).
All Projects’ records sent to Institution admin but not yet published will be displayed.
4. To display records approved by Institution Admin and published to front end, click
Published (Figure 17).
Exercise 1.3

51
All Published Projects’ records will be displayed.
5. To display records that are rejected by institution Admin and return back to Data Entry to
edit or delete, click Rejected by Publisher (Figure 17).
All rejected Projects’ records will be displayed.
The Institution Administrator receives Projects’ records from Data Entry. The following
operations are carried by the Institution Administrator on Projects Module.
2.1 Publish Projects’ records
1. Login to back end interface by typing Institution Admin username and password then
3. Click Projects link in the Modules main page.
The Projects main page is displayed (Figure 17).
4. The Institution Admin can click on to be published (Figure 18) to revise the record
details.
5. If the record accepted by the Institution Admin, select the record name then click
publish (Figure 18).
The record will be published on the front end interface.
Exercise 2.1

Figure 18: Institution Admin Project main page
To be Published and published View, Edit
2.2 Edit/Delete/Reject Projects’ records
2. To edit a Project record, select the record then click Edit (Figure 18).
The Edit Project information page is displayed (Figure 19).
3. Edit the Projects’ data then clicks Submit after editing the record.
The record information is updated and return back to Data Entry.
Exercise 2.2

53
Figure 19: Projects Edit main page
2.3 Delete Projects’ records
2. To delete a Project record, select the record then click Delete (Figure 18).
The Record will be deleted.
2.4 Reject Projects’ records
2. To reject a Project record, select the record then click Reject (Figure 18).
The Record returns back to Data Entry for editing or deleting, it is not published.
Exercise 2.3
Exercise 2.4

Note: The Institute admin can view the Project’s record by clicking on view (Figure 18), and can
add new record to be published directly by clicking on Add New (Figure 18).
2.5 Displaying Projects’ Records Status
The Institution Admin can display Projects’ records in different stages as.
1. To be published: are records sent to Institution admin but not yet approved by him.
2. Published: Records that are approved by Institution Admin and so published.

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Publications Information
Management System
In this section, you will learn about how system administrators manage Publications

57
Publications Module
The Publications module is an integrated part of FSIS. The back end system of the Publications
module enables system administrators to Add/Update/ Delete/ Import XML files and View
Publications' data. There are two users responsible for administrating Publications Module.
to
1. Add Publications’ Records.
2. Edit/Delete Publications’ Records that are added but not yet sent to Institution
Administrator.
3. Display Publications’ Records Status.
The Institution Administrator receives Publications’ records from Data Entry and has authority
to:
1. Publish Publications’ records.
2. Edit Publications’ records.
3. Delete Publications’ records.
4. Reject Publications’ records.
Note: The institution admin can’t add any Publications’ record directly to front end interface.

operations are carried by the Data Entry on Publications Module
1.1 Adding a New Publication
The Modules main page is displayed (Figure 1).
3. Click Publications link in the Modules main page.
The Publications main page is displayed (Figure 20).
4. Click Add New link in the Publications main page (Figure 20).
The Add-Edit Publications main page is displayed (Figure 21).
5. Type the Publications’ information in the displayed form then click Submit then Exit
(Figure 21).
The Publication record is added but not sent to the institution admin. To view the added
Publication, click work in progress in the Publications main page (Figure 20).
1.2 Edit/Delete/send/View an Publication Record
All Publications records added but not send to institution admin will be displayed (Figure 22).
3. To delete a record, select the Publication record then click Delete (Figure 22).
4. To update a record, select the Publication record then click Edit (Figure 22) then change
the fields to be updated and click Submit (Figure 21).
The record will be updated
Exercise 1.1
Exercise 1.2

59
5. To send a Publication record to Institution Admin for approval, select the Publication record need
6. To View a Publication record, Click View (Figure 22).
Figure 20: Publication main page
Figure 21: Add- Edit Publication page
To be published, published, Add New
Rejected by publisher, work in progress
Add New

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Delete, Send and Add New View, Edit, AGROVOC
1.3 Displaying Publications’ Records Status
The Publications’ records have progress stages which are:
All Publications’ records added but not yet sent for approval will be displayed (Figure 22).
All Publications’ records sent to Institution admin but not yet published will be displayed.
Exercise 1.3

All Published Publications’ records will be displayed.
All rejected Publications’ records will be displayed.
The Institution Administrator receives Publications’ records from Data Entry. The following
operations are carried by the Institution Administrator on Publications Module.
2.1 Publish Publications’ records
3. Click Publications link in the Modules main page.
The Publications main page is displayed (Figure 23).
details.
Exercise 2.1

63
Figure 23: Institution Admin Publication main page
To be Published and published View, Edit, AGROVOC
2.2 Edit/Delete/Reject Publications’ records
2. To edit a Publication record, select the record then click Edit (Figure 23).
The Edit Publication information page is displayed (Figure 24).
3. Edit the Publications’ data then clicks Submit after editing the record.
Exercise 2.2

Figure 24: Publications Edit main page
2.3 Delete Publications’ records
2. To delete a Publication record, select the record then click Delete (Figure 23).
Exercise 2.3

65
2.4 Reject Publications’ records
2. To reject a Publication record, select the record then click Reject (Figure 23).
Note: The Institute admin can view the Publication’s record by clicking on view (Figure 23).
2.5 Displaying Publications’ Records Status
The Institution Admin can display Publications’ records in different stages as.
Exercise 2.4

67
News Information
Management System
In this section, you will learn about how system administrators manage News

69
News Module
The News module is an integrated part of FSIS. The back end system of the News module
enables system administrators to Add/Update/ Delete and View News' data. There are two
users responsible for administrating News Module.
to
1. Add News’ Records.
2. Edit/Delete News’ Records that are added but not yet sent to Institution Administrator.
3. Display News’ Records Status.
The Institution Administrator receives News’ records from Data Entry and has authority to:
1. Publish News’ records.
2. Edit News’ records.
3. Delete News’ records.
4. Reject News’ records.
Note: The institution admin can add any News’s record directly to front end interface.

operations are carried by the Data Entry on News Module
1.1 Adding a New News
3. Click News link in the Modules main page.
The News main page is displayed (Figure 26).
4. Click Add New link in the News main page (Figure 26).
The Add-Edit News main page is displayed (Figure 27).
5. Type the News’ information in the displayed form then click Submit then Exit (Figure
27).
The News record is added but not sent to the institution admin. To view the added News, click
work in progress in the News main page (Figure 26).
1.2 Edit/Delete/send/View an News Record
All News records added but not send to institution admin will be displayed (Figure 28).
3. To delete a record, select the News record then click Delete (Figure 28).
4. To update a record, select the News record then click Edit (Figure 28) then change the
Exercise 1.1
Exercise 1.2

71
5. To send a News record to Institution Admin for approval, select the News record need to
be sent then click Send (Figure 28).
6. To View a News record, Click View (Figure 28).
Figure 26: News main page
Add New To be published, published,
Figure 27: Add- Edit News page

1.3 Displaying News’ Records Status
The News’ records have progress stages which are:
All News’ records added but not yet sent for approval will be displayed (Figure 29).
All News’ records sent to Institution admin but not yet published will be displayed.
All Published News’ records will be displayed.
Exercise 1.3

73
All rejected News’ records will be displayed.
The Institution Administrator receives News’ records from Data Entry. The following operations
are carried by the Institution Administrator on News Module.
2.1 Publish News’ records
3. Click News link in the Modules main page.
The News main page is displayed (Figure 28).
details.
Exercise 2.1

Figure 29: Institution Admin News main page
To be Published and published View, Edit, Related Media
2.2 Edit/Delete/Reject News’ records
2. To edit a News record, select the record then click Edit (Figure 29).
The Edit News information page is displayed (Figure 30).
3. Edit the News’ data then clicks Submit after editing the record.
Figure 30: News Edit main page
Exercise 2.2

75
2.3 Delete News’ records
2. To delete a News record, select the record then click Delete (Figure 29).
2.4 Reject News’ records
2. To reject a News record, select the record then click Reject (Figure 29).
Note: The Institute admin can view the News’s record by clicking on view (Figure 29), and can
2.5 Displaying News’ Records Status
The Institution Admin can display News’ records in different stages as.
Exercise 2.3
Exercise 2.4

77
Events Information
Management System
In this section, you will learn about how system administrators manage Events

79
Events Module
The Events module is an integrated part of FSIS. The back end system of the Events module
enables system administrators to Add/Update/ Delete and View Events' data. There are two
users responsible for administrating Events Module.
to
1. Add Events’ Records.
2. Edit/Delete Events’ Records that are added but not yet sent to Institution Administrator.
3. Display Events’ Records Status.
The Institution Administrator receives Events’ records from Data Entry and has authority to:
1. Publish Events’ records.
2. Edit Events’ records.
3. Delete Events’ records.
4. Reject Events’ records.
Note: The institution admin can add any Event’s record directly to front end interface.

operations are carried by the Data Entry on Events Module
1.1 Adding a New Event
3. Click Events link in the Modules main page.
The Events main page is displayed (Figure 31).
4. Click Add New link in the Events main page (Figure 31).
The Add-Edit Events main page is displayed (Figure 32).
5. Type the Events’ information in the displayed form then click Submit then Exit (Figure
32).
The Event record is added but not sent to the institution admin. To view the added Event, click
work in progress in the Events main page (Figure 31).
1.2 Edit/Delete/send/View an Event Record
All Events records added but not send to institution admin will be displayed (Figure 33).
3. To delete a record, select the Event record then click Delete (Figure 33).
4. To update a record, select the Event record then click Edit (Figure 33) then change the
Exercise 1.1
Exercise 1.2

81
5. To send an Event record to Institution Admin for approval, select the Event record need
6. To View an Event record, Click View (Figure 33).
Figure 31: Event main page
Figure 32: Add- Edit Event page

1.3 Displaying Events’ Records Status
The Events’ records have progress stages which are:
All Events’ records added but not yet sent for approval will be displayed (Figure 33).
All Events’ records sent to Institution admin but not yet published will be displayed.
All Published Events’ records will be displayed.
Exercise 1.3

83
All rejected Events’ records will be displayed.
The Institution Administrator receives Events’ records from Data Entry. The following operations
are carried by the Institution Administrator on Events Module.
2.1 Publish Events’ records
3. Click Events link in the Modules main page.
The Events main page is displayed (Figure 33).
details.
Exercise 2.1

Figure 34: Institution Admin Event main page
To be Published and published View, Edit, Related Media
2.2 Edit/Delete/Reject Events’ records
2. To edit an Event record, select the record then click Edit (Figure 34).
The Edit Event information page is displayed (Figure 35).
3. Edit the Events’ data then clicks Submit after editing the record.
2.3 Delete Events’ records
2. To delete an Event record, select the record then click Delete (Figure 34).
Exercise 2.2
Exercise 2.3

85
Figure 35: Events Edit main page
2.4 Reject Events’ records
2. To reject an Event record, select the record then click Reject (Figure 34).
Note: The Institute admin can view the Event’s record by clicking on view (Figure 34), and can
2.5 Displaying Events’ Records Status
The Institution Admin can display Events’ records in different stages as.
Exercise 2.4

87
RSS Information
Management System
In this section, you will learn about how system administrators manage News

89
RSS Module
The RSS module is an integrated part of FSIS. The back end system of the RSS module
enables system administrators to Add/Update/ Delete and View RSS' data. There are two users
responsible for administrating RSS Module.
to
1. Add RSS’ Records.
2. Edit/Delete RSS’ Records that are added but not yet sent to Institution Administrator.
3. Display RSS’ Records Status.
The Institution Administrator receives RSS’ records from Data Entry and has authority to:
1. Publish RSS’ records.
2. Edit RSS’ records.
3. Delete RSS’ records.
4. Reject RSS’ records.
Note: The institution admin can add any RSS’s record directly to front end interface.

operations are carried by the Data Entry on RSS Module
1.1 Adding a New RSS
1. Login to back end interface by typing Data Entry username and password which was assigned
to him by Institution Admin then click login (Figure 5).
3. Click RSS link in the Modules main page.
The RSS main page is displayed (Figure 36).
4. Click Add New link in the RSS main page (Figure 36).
The Add-Edit RSS main page is displayed (Figure 37).
5. Type the RSS’ information in the displayed form then click Submit then Exit (Figure 37).
The RSS record is added but not sent to the institution admin. To view the added RSS, click work
in progress in the RSS main page (Figure 36).
1.2 Edit/Delete/send/View an RSS Record
All RSS records added but not send to institution admin will be displayed (Figure 38).
3. To delete a record, select the RSS record then click Delete (Figure 38).
4. To update a record, select the RSS record then click Edit (Figure 38) then change the fields to be
updated and click Submit (Figure 37).
5. To send an RSS record to Institution Admin for approval, select the RSS record need to be sent
then click Send (Figure 38).
Exercise 1.1
Exercise 1.2

91
6. To View an RSS record, Click View (Figure 38).
Figure 36: RSS main page
Figure 37: Add- Edit RSS page

1.3 Displaying RSS’ Records Status
The RSS’ records have progress stages which are:
4. Rejected by publisher: Records that are rejected by institution Admin and hence returned back
to Data Entry to edit or delete.
All RSS’ records added but not yet sent for approval will be displayed (Figure 38).
3. To display records sent to Institution admin but not yet published click “To be published” (Figure
38).
All RSS’ records sent to Institution admin but not yet published will be displayed.
4. To display records approved by Institution Admin and published to front end, click Published
(Figure 38).
All Published RSS’ records will be displayed.
5. To display records that are rejected by institution Admin and return back to Data Entry to edit or
delete, click Rejected by Publisher (Figure 38).
All rejected RSS’ records will be displayed.
Exercise 1.3

93
The Institution Administrator receives RSS’ records from Data Entry. The following operations
are carried by the Institution Administrator on RSS Module.
2.1 Publish RSS’ records
1. Login to back end interface by typing Institution Admin username and password then click login
(Figure 5).
3. Click RSS link in the Modules main page.
The RSS main page is displayed (Figure 38).
4. The Institution Admin can click on to be published (Figure 39) to revise the record details.
5. If the record accepted by the Institution Admin, select the record name then click publish (Figure
39).
Figure 39: Institution Admin RSS main page
Exercise 2.1

2.2 Edit/Delete/Reject RSS’ records
2. To edit an RSS record, select the record then click Edit (Figure 39).
The Edit RSS information page is displayed (Figure 40).
3. Edit the RSS’ data then clicks Submit after editing the record.
Figure 40: RSS Edit main page
2.3 Delete RSS’ records
2. To delete an RSS record, select the record then click Delete (Figure 39).
Exercise 2.2
Exercise 2.3

95
2.4 Reject RSS’ records
2. To reject an RSS record, select the record then click Reject (Figure 39).
Note: The Institute admin can view the RSS’s record by clicking on view (Figure 39), and can
2.5 Displaying RSS’ Records Status
The Institution Admin can display RSS’ records in different stages as.
Exercise 2.4

97
Good Practices Information
Management System
In this section, you will learn about how system administrators manage Good
Practices Modules using back end interface.

99
Good Practices Modules
The Good Practices module is an integrated part of FSIS. The back end system of the Good
Practices module enables system administrators to Add/Update/ Delete and View Good
Practices' data. There are two users responsible for administrating Good Practices Module.
to
1. Add Good Practices’ Records.
2. Edit/Delete Good Practices’ Records that are added but not yet sent to Institution
Administrator.
3. Display Good Practices’ Records Status.
The Institution Administrator receives Good Practices’ records from Data Entry and has
authority to:
1. Publish Good Practices’ records.
2. Edit Good Practices’ records.
3. Delete Good Practices’ records.
4. Reject Good Practices’ records.
Note: The institution admin can add any Good Practice’s record directly to front end interface.

operations are carried by the Data Entry on Good Practices Module
1.1 Adding a New Good Practices
3. Click Good Practices link in the Modules main page.
The Good Practices main page is displayed (Figure 41).
4. Click Add New link in the Good Practices main page (Figure 41).
The Add-Edit Good Practices main page is displayed (Figure 42).
5. Type the Good Practices’ information in the displayed form then click Submit then Exit
(Figure 42).
The Good Practices record is added but not sent to the institution admin. To view the added
Good Practices, click work in progress in the Good Practices main page (Figure 41).
1.2 Edit/Delete/send/View an Good Practices Record
All Good Practices records added but not send to institution admin will be displayed (Figure 43).
3. To delete a record, select the Good Practices record then click Delete (Figure 43).
4. To update a record, select the Good Practices record then click Edit (Figure 43) then
change the fields to be updated and click Submit (Figure 42).
Exercise 1.1
Exercise 1.2

101
5. To send a Good Practices record to Institution Admin for approval, select the Good
Practices record need to be sent then click Send (Figure 43).
6. To View a Good Practices record, Click View (Figure 43).
Figure 41: Good Practices main page
Figure 42: Add- Edit Good Practices page

1.3 Displaying Good Practices’ Records Status
The Good Practices’ records have progress stages which are:
All Good Practices’ records added but not yet sent for approval will be displayed (Figure 43).
All Good Practices’ records sent to Institution admin but not yet published will be displayed.
All Published Good Practices’ records will be displayed.
Exercise 1.3

103
All rejected Good Practices’ records will be displayed.
The Institution Administrator receives Good Practices’ records from Data Entry. The following
operations are carried by the Institution Administrator on Good Practices Module.
2.1 Publish Good Practices’ records
3. Click Good Practices link in the Modules main page.
The Good Practices main page is displayed (Figure 43).
details.
Exercise 2.1

Figure 44: Institution Admin Good Practices main page
2.2 Edit/Delete/Reject Good Practices’ records
2. To edit a Good Practices record, select the record then click Edit (Figure 44).
The Edit Good Practices information page is displayed (Figure 45).
3. Edit the Good Practices’ data then clicks Submit after editing the record.
Figure 45: Good Practices Edit main page
Exercise 2.2

105
2.3 Delete Good Practices’ records
2. To delete a Good Practices record, select the record then click Delete (Figure 44).
2.4 Reject Good Practices’ records
2. To reject a Good Practices record, select the record then click Reject (Figure 44).
Note: The Institute admin can view the Good Practice’s record by clicking on view (Figure 44),
and can add new record to be published directly by clicking on Add New (Figure 44).
2.5 Displaying Good Practices’ Records Status
The Institution Admin can display Good Practices’ records in different stages as.
Exercise 2.3
Exercise 2.4

107
Country Reports
Information Management
System
In this section, you will learn about how system administrators manage Country
Reports Module using back end interface.

109
Country Reports Module
The Country Reports module is an integrated part of FSIS. The back end system of the Country
Reports module enables system administrators to Add/Update/ Delete and View Country
Reports' data. There are two users responsible for administrating Country Reports Module.
to
1. Add Country Reports’ Records.
2. Edit/Delete Country Reports’ Records that are added but not yet sent to Institution
Administrator.
3. Display Country Reports’ Records Status.
The Institution Administrator receives Country Reports’ records from Data Entry and has
authority to:
1. Publish Country Reports’ records.
2. Edit Country Reports’ records.
3. Delete Country Reports’ records.
4. Reject Country Reports’ records.
Note: The institution admin can add any Country Report’s record directly to front end interface.

operations are carried by the Data Entry on Country Reports Module
1.1 Adding a New Country Reports
1. Login to back end interface by typing Data Entry username and password which was assigned
to him by Institution Admin then click login (Figure 5).
3. Click Country Reports link in the Modules main page.
The Country Reports main page is displayed (Figure 46).
4. Click Add New link in the Country Reports main page (Figure 46).
The Add-Edit Country Reports main page is displayed (Figure 47).
5. Type the Country Reports’ information in the displayed form then click Submit then Exit (Figure
47).
The Country Reports record is added but not sent to the institution admin. To view the added
Country Reports, click work in progress in the Country Reports main page (Figure 46).
1.2 Edit/Delete/send/View an Country Reports Record
All Country Reports records added but not send to institution admin will be displayed (Figure 48).
3. To delete a record, select the Country Reports record then click Delete (Figure 48).
4. To update a record, select the Country Reports record then click Edit (Figure 48) then change the
5. To send a Country Reports record to Institution Admin for approval, select the Country Reports
record need to be sent then click Send (Figure 48).
Exercise 1.1
Exercise 1.2

111
6. To View a Country Reports record, Click View (Figure 48).
Figure 46: Country Reports main page
Figure 47: Add- Edit Country Reports page

1.3 Displaying Country Reports’ Records Status
The Country Reports’ records have progress stages which are:
All Country Reports’ records added but not yet sent for approval will be displayed (Figure 48).
3. To display records sent to Institution admin but not yet published click “To be published” (Figure
48).
All Country Reports’ records sent to Institution admin but not yet published will be displayed.
4. To display records approved by Institution Admin and published to front end, click Published
(Figure 48).
All Published Country Reports’ records will be displayed.
Exercise 1.3

113
5. To display records that are rejected by institution Admin and return back to Data Entry to edit or
delete, click Rejected by Publisher (Figure 48).
All rejected Country Reports’ records will be displayed.
The Institution Administrator receives Country Reports’ records from Data Entry. The following
operations are carried by the Institution Administrator on Country Reports Module.
2.1 Publish Country Reports’ records
1. Login to back end interface by typing Institution Admin username and password then click login
(Figure 5).
3. Click Country Reports link in the Modules main page.
The Country Reports main page is displayed (Figure 48).
4. The Institution Admin can click on to be published (Figure 49) to revise the record details.
5. If the record accepted by the Institution Admin, select the record name then click publish (Figure
49).
Figure 49: Institution Admin Country Reports main page
Exercise 2.1

2.2 Edit/Delete/Reject Country Reports’ records
2. To edit a Country Reports record, select the record then click Edit (Figure 49).
The Edit Country Reports information page is displayed (Figure 50).
3. Edit the Country Reports’ data then clicks Submit after editing the record.
Figure 50: Country Reports Edit main page
2.3 Delete Country Reports’ records
2. To delete a Country Reports record, select the record then click Delete (Figure 49).
Exercise 2.2
Exercise 2.3

115
2.4 Reject Country Reports’ records
2. To reject a Country Reports record, select the record then click Reject (Figure 49).
Note: The Institute admin can view the Country Report’s record by clicking on view (Figure 49),
and can add new record to be published directly by clicking on Add New (Figure 49).
2.5 Displaying Country Reports’ Records Status
The Institution Admin can display Country Reports’ records in different stages as.
Exercise 2.4

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Food Security Information and Knowledge Sharing System User Manual