Focal Points Presentation
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The document describes the roles and permissions of the Institution Data Entry and Institution Administrator users for the Focal Points module of an information management system. The Institution Data Entry can add, edit, delete, and view focal points records but only after submitting them can the Institution Administrator publish, edit, delete, or reject the records. The Institution Administrator reviews submitted records and has the authority to publish them to the front end interface.
Focal Points Presentation
- 1. Information Management System “Focal Points Module" The Focal Points module is an integrated part of System. The back end system of the Focal Points module enables system administrators to Add/Update/ Delete and View Focal Points data. There are two users responsible for administrating Focal Points Module Institution Data Entry The Institution Data Entry is assigned for institution by Institution Administrator and has authority to - Add Focal Points Records. - Edit/Delete Focal Points Records that are added but not yet sent to Institution Administrator. - Display Focal Points Records Status. Institution Administrator The Institution Administrator receives Focal Points records from Data Entry and has authority to: - Publish Focal Points records. - Edit Focal Points records. - Delete Focal Points records. - Reject Focal Points records.
- 2. Adding a New Focal Points • Login to back end interface by typing Data Entry username and password which was assigned to him by Institution Admin then click login The backend main page is displayed • Click Modules link. The Modules main page is displayed • Click Focal Points link in the Modules main page. The Focal Points main page is displayed Data Entry Administrator
- 3. Focal Points main page Main Back end Interface • Click Add New link in the Focal Points main page .The Add-Edit Focal Points main page is displayed . • Type the Focal Points information in the displayed form then click Submit then Exit . • click work in progress in the Focal Points main page . The Focal Points record is added but not sent to the institution admin. • To delete a record, select the Focal Points record then click Delete. The record will be deleted.
- 4. Add- Edit pageWork in progress • To update a record, select the Focal Points record then click Edit ,then change the fields to be updated and click Submit . • To send an Focal Points record to Institution Admin for approval, select the Focal Points record need to be sent then click Send After sending the record to the institution Admin, data Entry has no right to edit or delete that record until returned to him by Institution Admin • To View an Focal Points record, Click View
- 5. • To display records sent to Institution admin but not yet published click “To be published” , All Focal Points records sent to Institution admin but not yet published will be displayed. • To display records approved by Institution Admin and published to front end, click Published , All Published Focal Points records will be displayed. • To display records that are rejected by institution Admin and return back to Data Entry to edit or delete, click Rejected by Publisher , All rejected Focal Points records will be displayed. To be published Page
- 6. • Login to back end interface by typing Institution Admin username and password then click login • The Back end main page is displayed • Click Modules link. The Modules main page is displayed. • Click Focal Points link in the Modules main page. The Focal Points main page is displayed • The Institution Admin can click on to be published to revise the record details. • If the record accepted by the Institution Admin, select the record name then click publish , The record will be published on the front end interface. Publish Focal Points records Institution Administrator
- 7. To be published PagePublished Page