Fraud Detection Techniques
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This document discusses techniques for detecting fraud, including using ACL (Audit Command Language) software. It describes common fraud schemes like creating fake vendors, payroll fraud, and lapping accounts receivable. For each scheme, it provides an overview and lists specific audit procedures that can be performed in ACL, such as sorting records by invoice number to detect patterns, joining employee and payroll files to find duplicates, and filtering addresses that are tied to multiple vendors.
Fraud Detection Techniques
- 2. FRAUD DETECTION TECHNIQUES • ACL (Audit Command Language) ACL was designed as a meta-language for auditors to access data stored in various digital formats and to test them comprehensively. In fact, many of the problems associated with accessing complex data structures have been solved by ACL’s Open Database Connectivity (ODBC) interface. • Fraud Profile To find the trail in the masses of data, the auditor first develops a “fraud profile” that identifies the data characteristics that one would expect to find in a specific type of fraud scheme.
- 3. Three Common Fraud Schemes: Payments to Fictitious Vendors Payroll Fraud Lapping Accounts Receivable
- 4. Payments to Fictitious Vendors A preliminary step in this scheme requires the perpetrator to create a phony vendor organization and establish it in the victim organization’s record as a legitimate supplier. The fraud profile describing the false-vendor scheme and the audit procedures are described next. Sequential Invoice Numbers Vendors with P.O. Boxes Vendors with Employee Addresses Multiple Companies with the Same Address Invoice Amounts Slightly below the Review Threshold
- 5. o Sequential Invoice Numbers The audit procedure is to use ACL to sort the records of the invoice file by invoice number and vendor number. This will highlight records that possess series characteristics, which can then be retrieved for further review. o Vendors with P.O. Boxes The audit procedure is this: Using ACL’s expression builder, create a filter to select vendor records from the invoice file that use P.O. box addresses.
- 6. o Vendors with Employee Addresses The audit procedure is to use ACL to join the employee file and the invoice file using the address fields as the common key for both files. Only records that match should be passed to the resulting combined file. These records can then be reviewed further. o Multiple Companies with the Same Address As an audit safeguard, use ACL’s Duplicates command to generate a listing of mailing addresses that are common to two or more vendors.
- 7. o Invoice Amounts Slightly below the Review Threshold The audit procedure for this situation is to use ACL’s expression builder to create a value range around the control threshold. To highlight suspicious activity that warrants further investigation, sort payments records that fall within this range by vendor.
- 8. Payroll Fraud • Test for Excessive Hours Worked Use ACL’s Expression Builder to select payroll records that reflect excessive hours worked. • Test for Duplicate Payments Use ACL’s Duplicates function to search payroll records for employees with the following characteristics: • Same employee number, same name, same address, etc. (duplicate payments) • Same name with different mailing addresses • Same name with different checking accounts • Same name with different Social Security numbers • Same mailing address with different employee names • Test for Nonexistent Employees Use ACL’s Join feature to link the payroll and employee files using Employee Number as the common attribute.
- 9. Lapping Accounts Receivable • Lapping was described earlier in the chapter as the theft of a customer’s check received in payment on his account. • The Balance Forward Method The balance forward method is used extensively for consumer accounts. Total sales to customers for the period are itemized and billed at the period end. Customers are required to pay only a minimum amount off the balance. The rest of the balance, plus interest, is carried forward to the next period.
- 10. • The Open Invoice Method The open invoice method is often used to manage trade accounts receivable (sales to other business organizations). Each invoice is recorded as a separate item in the invoice file. Checks received from customers are usually in payment of individual invoices. Since good credit relations between customer and supplier are critical, payments tend to be on time and in full. Partial payments resulting in balances carried forward are the exception rather than the norm