Free Web Tools for Information Management

Free Web
Tools for
Information
Management
Kimberley R. Barker, MLIS
Manager for Technology Education
& Computing
Claude Moore Health Sciences Library

In today’s session:

 Level one
 Learn how to make information come to
you

 Level two
 Learn how to manage the information
once it’s streaming in

 Level three
 Learn how to meta-manage the
information

Level One
Making the information come to you

Level One

 RSS feeds

 Search alerts

 Social bookmarking

RSS Feeds

 RSS Feeds/Atom
 “Really Simple Syndication”

 Takeaway vs. Delivery

Some alternatives:
Feedly NEWSBLUR The Old Reader

Setting up RSS feed through Outlook
Outlook  Tools Account Settings

Free Web Tools for Information Management

Let’s have a
look at RSS
readers in real
time!

ToC email alerts from journals

Search alerts

 Available through most search engines and
some databases

 Allows you to save specific searches, and to
receive notification via email when new
content matching your search hits the
Internet or database

Social
Bookmarking
Storing useful information
for future use

Social bookmarking

 Social bookmarking
 “…a method for Internet users to organize,
store, manage and search for bookmarks
of resources online.”- Wikipedia (I call it
excellence covered in awesomesauce!)

 Accomplished through tagging, “… the
process by which many users add
metadata in the form of keywords to
shared content.” (Golder & Humberman).

Why bother with social
bookmarking?

 Allows you to:
 Access your bookmarks from anywhere
(you’ll need a web-enabled device &
internet connection)

 Easily share information

 Perform more focused searching (but
beware the folksonomy!)

Delicious: my favorite for
work-related links

 Bookmark any site on the Internet, and get
to it from anywhere

 Share your bookmarks, and share others’
bookmarks in return

 Discover the most useful and interesting
bookmarks on the web
 http://www.delicioius.com/help/about

My favorite features

 Easy-to-use interface

 Browser add-on makes tagging quick and
easy

 Ability to create tag bundles, tag
subscriptions, and networks

 Delicious is very popular (the more people
who use a site and tag content, the more
useful it is as a resource)

Level Two: managing the info once it’s
streaming in

 Evernote

 Dropbox

 Citation management software

 Annotation software

Evernote

 A program that allows you to:
 Gather information (photos, emails,
websites, notes, screenshots, etc)
 Organize it (automatically processes,
indexes, and makes searchable; you can
further organize with tags and folders)
 Retrieve info via tags, titles, and
keywords- even within images
 Share your information with others: all of
it, or some of it

Evernote video

 http://evernote.com/video/

Evernote

 Three ways to access
 Log in at Evernote.com
 Download Evernote to your computer and
open the program
 On your mobile device

 *Warning: the three interfaces are fairly
different and not as intuitive as they could
be

Dropbox Tour:
https://www.dropbox.com/tour/0

Citation Management
Software

 “… software for scholars and authors to use
for recording and utilizing bibliographic
citations”- Wikipedia

 Examples include:
 Mendeley
 Zotero
 Refworks- Uva owns a site license; free
account
 Endnote- Uva offers a discount through
Cavalier Computers
 Papers

http://guides.lib.virginia.edu/refworks

RefWorks allows you to:

 Use from off Grounds (must set up proxy)

 Type references manually

 Import data from saved files

 Directly export references from databases
such as OVID

 Store your database in the cloud & on your
computer/external hard drive

 Share citations with colleagues via read-only
access

 “…a free reference manager and
academic social network that can help you
organize your research, collaborate with
others online, and discover the latest
research.”

 Allows users to:
 Automatically generate bibliographies
 Collaborate easily with other researchers
online
 Easily import papers from other research
software
 Access your papers from anywhere online
 Read on the go, with the iPhone app

 Collects your research in a single,
searchable interface.

 Add PDF’s, images, audio and video files,
snapshots of web pages

 Automatically indexes the full-text content of
your library

Papers:
Citation Management App

 “… allows you to search for them, download
and organize them together with
supplementary material, allows you to read
them full screen, keep notes, cite them in
your favorite word processor, share them
with your colleagues, and much, much
more.”
http://www.papersapp.com/papers/

 Both Mac and PC versions available

 $79.00

For more great photos of
Papers:

http://bit.ly/ZKH6dQ

Comparison Chart

 MIT has a nice chart that compares
Endnote, Refworks, and Zotero:
http://bit.ly/dX0h3X
 Ignore the cost information for these, as
they only apply to those affiliated with MIT.

Here are three:

 iAnnotate- iPad

 PDF Xchange Viewer- Windows

 Preview- iOS

iAnnotate-
$9.99 for iPad app

 “iAnnotate is a complete annotation solution
that gives students and other professionals
the ability to take notes, highlight, and
underline within documents and diagrams
with the drag of a finger.”

PDF Xchange Viewer

 Free. Includes ability to:
 Add comments and annotations
 Mark up pages
 Type directly on the pdf
 Extract text
 Send pdf’s via email from within viewer
 Compatible with Windows 2000 & later

Preview

 For OSX
 “…offers essential editing capabilities,
such as resizing, rotation and cropping,
and even lets you use annotations to
share your comments”.
 Annotate, add keywords, and documents
are automatically indexed- find with OSX’s
Spotlight search engine
 Comes standard on a Mac, just as Safari
does (within Preview, Tools menu ->
Annotate)

Level three
Meta-management:
Cue

Cue:
“Find anything. Quickly”.

 Indexes information that you create in places like Gmail,
Twitter and Facebook, and provides a search engine for it

 Keep everything in one place- no more multiple log-ins in
search of a piece of information

 Turn your email, contacts and calendar into an intelligent
snapshot of your day.

 Enhance your calendar by automatically connecting
related emails, phone numbers, and addresses.

 Let you change or cancel reservations, check into flights,
track the arrival of packages, or text friends that you are
running late with just a few taps

 Show up-to-date contact info alongside recent
communications and the contact’s latest posts on
Facebook and Twitter.

 Has an iPhone app

cue

 Freemium version includes Yahoo! Mail,
Gmail, GoogleDocs, GoogleApps, Google
Calendar, LinkedIn, Dropbox, Twitter, and
Facebook

 Unlockable accounts include Delicious,
Pinboard, Tumblr, Reddit, and Google
Reader (ask someone to join)

 Premium version ($49.99/year) includes all
of the above plus tumblr, GoogleReader,
Campire, Highrise, Basecamp, SalesForce,
Yammer, and Evernote.

Interested in learning more?

 We do consults!
 Contact me if you’re interested in learning
more about this or other technology-
related topics:
 krb3k@virginia.edu
 Kimberley R. Barker

Free Web Tools for Information Management

More Related Content

What's hot (19)

Viewers also liked (15)

Similar to Free Web Tools for Information Management (20)

More from CMHSL (17)

Recently uploaded (20)

Free Web Tools for Information Management