From spreadsheets and delays to real-time control
- 1. From Chaos to Control: A Real SME Odoo Success Story How One Business Transformed Operations with Odoo ERP Presented by: Apagen Solutions
- 2. Meet the Client Industry Manufacturing (Electrical Equipment) Location Gurgaon, India Size 45 Employees, 2 Units Challenge Growing operations were outpacing manual processes and spreadsheets were no longer reliable, leading to inefficiencies and missed opportunities.
- 3. The Chaos Before Odoo Disjointed Data Disconnected Excel files and handwritten job cards led to data silos and inconsistencies across departments. Inventory Nightmares Frequent inventory mismatches and lost purchase records resulted in production delays and financial losses. Production Bottlenecks Poor planning and lack of real-time visibility caused significant production delays and unfulfilled orders. Scattered Sales Sales and CRM information was scattered across emails, calls, and notebooks, hindering customer relationship management.
- 4. Their Goals Centralize Operations Consolidate all business functions onto a single, unified platform to eliminate data silos. Real-Time Visibility Gain instant, accurate insights into production status and inventory levels across both units. Automate Workflows Streamline procurement and approval processes to reduce manual errors and increase efficiency. Data-Driven Decisions Utilize interactive dashboards and comprehensive reports for informed strategic planning.
- 5. Why They Chose Odoo • Open-Source Flexibility: Full control and customization options to adapt to their unique manufacturing processes. • Integrated Modules: A comprehensive suite covering CRM, Sales, Inventory, Purchase, MRP, and Accounting, all working seamlessly together. • Scalable & Budget-Friendly: An ideal solution for SMEs, offering robust features without prohibitive costs, growing with their business. • Strong Local Partner: Apagen Solutions' proven expertise in Odoo implementation and local market understanding ensured a successful deployment.
- 6. The Implementation Approach Phased Go-Live A strategic rollout starting with CRM & Sales, followed by Inventory & Purchase, then MRP, and finally Accounts to minimize disruption. Customized Workflows Tailored approval processes and notification systems built directly into Odoo to match their specific operational needs. Barcode Integration Implemented a robust barcode system for real-time tracking of inventory and shop floor activities, enhancing accuracy. Hands-On Training Comprehensive, department-specific training ensured smooth user adoption and maximized the benefits of the new system.
- 7. Life After Odoo Faster Order Fulfillment Streamlined processes cut order fulfillment cycle time significantly, boosting customer satisfaction. Reduced Stock Discrepancies Accurate, real-time inventory data virtually eliminated errors, preventing stockouts and overstocking. Proactive Planning Production planning transitioned from reactive problem-solving to proactive, data-driven optimization. Informed Management Real-time dashboards empower management with instant performance tracking and insights for strategic decisions.
- 8. What the Client Says "Before Odoo, we were always reacting to problems. Now, we anticipate them. Our team works smarter, not harder. Apagen truly understood our pain points and delivered beyond expectations." – Managing Director
- 9. What You Can Learn • ERP is Accessible: Enterprise Resource Planning doesn’t have to be overwhelming or prohibitively expensive for SMEs. • Modular is Masterful: A phased, modular implementation approach minimizes disruption, allowing for gradual adoption and integration. • Partner Power: Choosing the right implementation partner is crucial to align ERP solutions with your unique business processes and goals. • Data Drives Confidence: Access to real-time, accurate data builds business confidence, enabling informed and strategic decision-making.
- 10. Let’s Talk About Your Chaos Are your teams buried in spreadsheets, struggling with manual processes? Do delays, errors, and miscommunication slow your growth and impact your bottom line? Let’s simplify your business with Odoo ERP and Apagen Solutions. 📩 sales@apagen.com