globodox-presentation-v14.ppsx
- 1. Helping Organizations Overcome the Document Management Challenge
- 2. WHATISGLOBODOX? GLOBODOX is a document management software suite designed for the Medium to Large business. Is the result of feedback received from our customers around the world. It features an integrated set of tools for scanning, indexing, searching, securing, sharing, auditing and workflow. Is one of the simplest and fastest document management solutions in the market today! GLOBODOX lets you manage your documents exactly how you want to...! DOCUMENT MANAGEMENT SOFTWARE
- 3. AddFiles&Folders Drag & Drop File and Folders directly from Windows Explorer Search and Add Files Monitor Multiple Folders to add files Scan & Batch Scan DOCUMENT MANAGEMENT SOFTWARE
- 4. OrganizeFiles Attaching simple text Tags to each document Attaching structured indexing information to each document Document Types Group multiple documents under common indexing information as Stacks Storing them in a simple Folder hierarchy DOCUMENT MANAGEMENT SOFTWARE
- 5. DocumentSearch Quick Search Get results on the fly as you type Document Full Text Search Look for words within the document text Advanced Search Combine multiple conditions and create a single advanced search Save Advanced Searches for regular use You can even search for saved searches! Search Folders Easily search for a particular folder DOCUMENT MANAGEMENT SOFTWARE
- 6. DocumentSecurity Roles and Privileges Define Roles for users and set privileges at the top level. Hierarchical Security Groups This security feature ensures that users in a group can only access documents owned by their group and documents of their sub groups. Share, Assign or Restrict Users can control by simply sharing and restricting. Security Labels Create Security Labels to assign custom security to objects. Control Printing and Saving Disallow printing, saving to local machine, emailing by simply denying the Distribute permission for a document. Event Logging / Auditing Log details about user actions like addition and modification with the Event Logging feature. DOCUMENT MANAGEMENT SOFTWARE
- 7. Reports&Notifications Dashboard Review document activity for any period. . Built-in Reports Downloadable reports to help you plan for future activities Export to Excel Export reports directly to Microsoft Excel with a single click Field Notification Get email notification when a specified field meets a criteria. Task Assigned Notification Get notification a task is assigned or reassigned to you. Document Shared Notification Get notification when a document is shared with you. DOCUMENT MANAGEMENT SOFTWARE
- 8. AutomateBusinessProcess Easily automate business processes and create rule based procedures Create procedures similar to those used by your organization to do the same task in real life scenarios. Documents can never be lost or misplaced. Documents are always passed on to the right person. Thus, eliminating the chances of sensitive/ confidential data being leaked. DOCUMENT MANAGEMENT SOFTWARE
- 9. AccessDocumentsFromAnywhere GLOBODOX Web Client, can be used to access your documents and data over your corporate Intranet or even over the Internet using a web browser. DOCUMENT MANAGEMENT SOFTWARE
- 10. Integratewithyoursystems Use GLOBODOX’s REST API to integrate its document management capability into applications you use in your organization using virtually any programming language and platform. DOCUMENT MANAGEMENT SOFTWARE
- 11. CustomerPortal GLOBODOX Customer Portal module will allow you to give customers, vendors or partners authorized access, to select documents in your GLOBODOX Database via your website. DOCUMENT MANAGEMENT SOFTWARE Customer Portal
- 12. DocumentRetention GLOBODOX’s Document Retention module helps organizations to retain/archive documents for a specific time period as required by law. DOCUMENT MANAGEMENT SOFTWARE
- 14. Modes of Adding Documents to Globodox – Either Create once, Scan one or else add from Disk Check-out a document to edit. Document is locked while you edit. Check in and Globodox manages versions Route Documents by Email, Fax or else by Workflow that you create In the default view, you can see the document in it’s original format This is the annotation bar that lets you manipulate the documents by adding a signature, stamp or highlight, comment to the same. This is the tab pane that lets you view and add additional information related to the document This is the list of documents that match the nodes selected on the workspace This is the workspace which lets you browse and select documents based on folders, rules or else tags
- 15. This is the scan window which lets you decide which scanner and scanning profile to use and also document specific settings
- 16. This pane lets you modify information about the document, its author, folders and organizations it is related to. Now lets see what the other tabs lead us to Add tags to make your document searchable using them
- 17. Globodox automatically tracks and manages all versions of the same document
- 18. Using the Event Log tab you can see how changes were made to each document and by whom.
- 19. The links tab lets you create and view links between this document and other documents or else stacks of documents.
- 20. Globodox has basic as well as advanced search functionality letting you create a custom rule and get results based on the same.
- 21. A view of the Settings tab. You can see different types of users, set up groups, roles, connected users and security labels.
- 22. You can define different security roles with different levels of access to documents. Users can then be assigned to one or more roles.
- 23. You can also simply share documents with one or more users .
- 24. You can use a web browser to access your documents and data over your corporate Intranet or even over the Internet.
- 25. SomeofOur Clients DOCUMENT MANAGEMENT SOFTWARE Thermo Shandon Ltd, United Kingdom Translation Bureau, Canada University of Philippines, Philippines Osram, Malaysia Tata Memorial Hospital, India Hutchinson, Sri Lanka Food and Drug Administration, USA Marshal Space Flight Center -NASA, USA Westpac Bank, New Zealand Department of Justice, USA Ministry of Health, Medina, Saudi Arabia Lulu Hypermarket, Bahrain Dubai South, UAE Department of Immigration, Rwanda Toyota Nigeria Limited, Nigeria
- 26. AboutGLOBODOX GLOBODOX document management software (DMS) has been a widely recognized name in the document management space for more than 22 years. GLOBODOX lets you switch to a completely paperless office by digitizing & automating your document processes. GLOBODOX has helped thousands of clients manage their paperwork more efficiently, across various sectors like construction, healthcare, education, engineering, mining, oil & gas, retail, etc. GLOBODOX offers the best-in- industry features, a simplified user experience, and top notch customer support. Phone: +1 650 785 2414 (USA) Email: sales@globodox.com Website: www.globodox.com DOCUMENT MANAGEMENT SOFTWARE