Gmail and Google Groups for Librarians
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This document summarizes a webinar on Gmail and Google Groups presented on November 10, 2015 by Nikki Crowster and Ina Smith. It provides an agenda for the webinar including introductions, context, guidelines for mailing lists, an overview of Gmail and Google Groups features, and a question and answer session. The webinar aims to optimize communication channels and maximize the impact of the library association using these Google tools.
Gmail and Google Groups for Librarians
- 1. Welcome to this Webinar Webinar on Gmail & Google Groups 10 November 2015 Nikki Crowster & Ina Smith 1. Webinar will start at 10:00 promptly. 2. Please keep your microphone and webcam turned off (muted) at all times. 3. Questions to the presenter can be typed in the text box. Please renew your LIASA membership for 2016 to continue to benefit from all LIASA initiatives. http://www.liasa-new.org.za/register/
- 3. Programme • Introduction • Context • Mailing list ‘do’ • Mailing list guidelines • Gmail • Q&A • Google Groups • Q&A • Thanks and closure
- 4. Strategic Directions 2014 – 2016 Theme 4: Communication and sector engagement • Optimize the channels of communication • Maximize the impact of the Association • Support LIS issues
- 5. Mailing list ‘do’ • Have robust password • Know the software • Lean addressee list • ‘Reply all’ only if needed • Clear subject line • Business language • Sparse use of jargon • Emoticons for clarity • Forward with care
- 6. Mailing list ‘to do’ (2) • Avoid SHOUTing • Use .pdf or link on web • Avoid archive files .zip • Be mindful of attachment size • Do read the message before sending • Have a signature
- 8. Mailing list guidelines • http://goo.gl/OyaGT1 • Embodies SP Theme 4 • LIASA member benefit • Approved content • Association’s business • Professional interests • Branch & IG matters • Feedback to the PRO NPO 009-577
- 9. Gmail for Librarians LIASA Social Media Series for Librarians 10 November 2015
- 10. Email • Communication process between Sender & Receiver • Asynchronous • Email platforms e.g. Outlook, Gmail • Gmail is web-based email
- 11. Why Gmail? • Free • Create multiple email addresses • Email address remains the same (contingency) • Emails stored in the cloud – accessible from anywhere, anytime, synchronised • Use for personal email • Gmail gives you access to other Google related applications • Lots of storage space …
- 12. Google Drive
- 13. Google Forms
- 14. Google Calendar
- 15. Google Docs
- 16. And more …
- 17. Create a Gmail account https://accounts.google.com/SignUp Write down your Email address, Username & Password
- 22. Email for IG/Branch/Community LIASA HELIG as Sender/Receiver: heligliasa@gmail.com
- 25. New email
- 26. Formatting text in message area
- 28. Sent emails
- 29. Read new emails in Conversation View
- 30. Unthread emails
- 33. Settings >> Accounts and Import
- 34. Settings >> Forwarding and POP/IMAP
- 35. Finding emails
- 38. Change account look & feel
- 40. Questions?
- 41. Quick online survey … • Open a new tab in your Internet browser • Type the following address: http://goo.gl/forms/Qe3C86eC48 • Complete the 3 questions on the online form and Submit • You have 2 min.
- 42. Google Groups for Librarians LIASA Social Media Series for Librarians 10 November 2015
- 44. Mailing list/Listserv A mailing list is a collection of names and addresses used by an individual or an organization to send material to multiple recipients. The term is often extended to include the people subscribed to such a list, so the group of subscribers is referred to as "the mailing list", or simply "the list".
- 47. Create a group for …. • All your users – communicate library hours, new arrivals, training etc. • Group within library eg Cataloguers, all staff – closed group • Community of Practice eg all interested in new ICT trends • Can include library staff only, or can expand on national level, international level • And many more
- 49. Access Google Groups • Login with Gmail account: https://gmail.com • Go to: https://groups.google.com
- 64. Branch Gmail & Google Groups IG Gmail & Google Groups Managed & handed over to next governance team for next term