Good warehouse practice

Presented by :-Mr . Shivam Rakesh Shinde
M. Pharm (Roll No:-14)
GOOD WAREHOUSE PRACTICES
1

CONTENTS
INTRODUCTION
PURPOSE
VARIOUS AREAS OF WAREHOUSING
DESIGN
GENERAL GUIDELINES
GOOD WAREHOUSING PRACTICES
RULES FOR WAREHOUSING
CHARACTERS
STAFF
SANITATION
STOCK MANAGEMENT
QUALITY ASSURANCE (SOPs)
2

A solid warehouse operation is at the foundation of every successful
brand .
Maintaining proper storage condition for pharmaceutical products
That’s why we put together this complete guide to warehouse
management .
Guidelines have covered everything needed to run warehouse like
clockwise
–from how to arrange it , to best picking and packaging process and
choosing an effective Warehouse Management System .
The need for effective warehouse management is more important than
ever .
INTRODUCTION
3

WHAT IS WAREHOUSE MANAGEMENT
Warehouse management is the act of organising and controlling
everything within your warehouse and making sure it all runs in the
most optimal way possible .
This includes :-
•Arranging the warehouse and its inventory
•Having and maintaining the appropriate equipment
•Managing new stock coming in facility
•Picking , packaging and shipping
•Tracking and improving overall warehouse performance
4

Various Areas Of Warehousing
•Receiving Area -includes initial inspection , cleaning & weight checking
•Sampling Area- with adequate facilities to prevent cross contamination
•Storage Area - including specific storage like air condition rooms , cold
rooms , hazardous chemical room .
•Dispensing Area – with adequate facilities to preclude cross contamination
during dispensing .
•Rejected Materials – Destroy or retented unsuitable .
5

DESIGN:
Principle : Premises
must be
Located , Designed ,
Constructed,
Adapted, and
maintained to suit
the Operations to be
carried out .
Diagram of the layout of pharmaceutical warehouse
6

PHARMACEUTICAL WAREHOUSE 3 D image 7

General :
•The layout and design of premises must aim to minimize the risk of errors
and permit effective cleaning and maintenance in order to avoid cross
contamination, build-up of dust or dirt, and in general, any adverse effect on
the quality of products.
•Where dust is generated (e.g. during sampling , weighing, mixing and
processing operations, packaging of powder), measures should be taken
to avoid cross contamination and facilitate cleaning .
•Premises should be suited in an environment in which the minimum risk
of any contamination of materials or product .
•Premises used for the manufacture of finished products should be suitably
designed and constructed to facilitate good sanitation .
8

continued_-
•Premises should be cleaned and , where applicable , disinfected according
to detailed written procedure . Record should be maintained.
•Premises should be designed to ensure the logical flow of materials and
personnel
•Premises should be designed and equipped so as to afford maximum
protection against the entry of birds , insects , or other animals
•There should be standard procedure to prevent from rodent and pest control
(Insect –O-Cutor or Insect –O-Catcher) .
9

Arrival of goods, Entrance for visitors, Entrance for workers, Shipment of goods
Example of material and people flow 10

Good Warehouse Practice
•Factory stock which should be received with proper documents detailing
the names of product , the batch number of units of final packs of each
batch, the date of dispatch and the quality control status of the batches .
•The stock control system must be such that only passed batches of
products are issued for distribution . Stocks should be stored , product wise
to enable quick identification and control of stock movement . Stocks should
therefore be racked and stored in a manner that earlier stocks are more early
accessible than the later one.
•The picking and assembling area should be so arranged as to minimize the
distance travelled by warehouse operators . Picking stocks should be
located on shelves at convenient height and with proper labels which
clearly identify the products.
Continued .......
11

•Assembled products should be checked for accuracy of quantities and
identities of products ordered. Batches details should be recorded in relevant
documents.
•Finished products should be packed in the containers and dispatched for the
transportation .
•The unit product packs should be not contaminated by other products.
Vehicles which carry the final packaged stocks of products should be so
selected that-
1. They are clear, dry, and sufficiently protected from rain and other weather
factors.
2. They are free from infection.
3. They do not give off strong odours which may contaminate the products .
4. They are suitable to withstand the weight of the load they carry .
12

Rules For Warehousing:-
Systematic storage of the delivered goods .
Use air circulation and protection against rodents.
Keeping a space at least 50 cm between the rows of pellets walls .
Providing each products have only one specific place .
On shelves clear labelling of products should be there .
Adequate space should be provided for each goods .
Provide separate stoke card for each products .
All boxes in stock should be closed .
Flammable products should stored in separate place.
13

Characters Of Good Warehouse:-
Properly cleaned .
Good preservation of drugs and equipment.
Provide safety for staff and stocked goods .
Control of air, light, humidity and temperature.
Products to be purchased according to needs.
Order the destruction of unsuitable products.
Promote rational use of pharmaceutical products.
14

The Warehouse Staff:-
1. The responsible pharmacist
His duties
• Good management of the stock of the warehouse .
• Good preservation of drugs and equipments .
• Safety of stored goods .
2. The warehouse keeper
His duties
• Reception of supplies .
• Storage of stocks of goods.
• Recording of every IN and OUT movement of the products in the stock card .
• Issue of products during manufacturing.
3.The warehouse worker
His duties
• Handling operations includes the carrying and moving of goods which are
intended for storage, shipment and sale.
• The warehouse staff helps in receives and issue goods and maintain
inventory.
15

4. The cleaner
His duty
• Appropriate procedures should be given for cleaning
• Ensure cleanliness of premises and equipment like
vaccum cleaner , duster ,cloths etc.
• use air curtens and air tunnels
5. The security guard
His duty
• He is responsible for ensuring supervision and security of the
warehouse.
16

17
Safety Garments in Warehouse department

Handling and Issue – Raw Materials :-
•Attention to be made for – prevent cross contamination, health of
personal handling material , containers should be closed properly ,
materials that support microbial growth are handled carefully .
E.g.. Agar .
•Materials issued only against authorized person .
•Personnel protective devices like gloves , facemask etc. should be
used to avoid health hazards .
• Adequate dust extraction system should be provided to suck away fine
dust as to prevent cross contamination .
18

Handling and issue: Packaging Materials :-
•Packaging materials issued to production only against packaging
materials order.
•Care should made to check for only right packaging materials to be
issued .
•Unlike raw materials , exact quantity of packaging materials to be issued .
•Unused packaging materials returned to the warehouse and will
accompanied by authorized documents .
19

Warehousing Of Finished Products:-
•For avoiding deterioration, spilage or breakage
Requirements :- Safe, orderly and dispatch of all products-cold storage
area have temperature monitoring and recording device- racing and shelving
system should have good mechanical strength .
•Procedure :- Stock received from factory with proper documentation [name,
batch number, date of dispatch]
•Finished products which are –under test“ must be quarantined and
segregated from –passed stocks” .
•Stock should be stored product wise to enable quick identification and
controlled stock movement
•Store rotation should be on –first in , first out basis.
20

 Quarantined storage room for finished products 21

Warehouse Of Returned Goods:-
•Stock should be carry out only consultation with quality controlled
manager.
•Returned goods must be isolated on receipt , clearly identified and records
regarding reason for the return .
•Qc manager should examine whether these goods are reprocessed or
destroyed.
•Reprocessing of returned should be done according the instruction of Qc
manager.
22

Sanitation :-
•Written sanitation programmes should be available . These should
include validated cleaning procedures for premises and equipment , a
quality standard for water , instructions for hygiene when manufacturing
and handling goods and instruction relating to the health , hygienic
practices , and clothing of personnel and the disposal procedures for
waste materials and unusable residues .
•Eating , smoking , and unhygienic practices should not be permitted in
manufacturing areas .
•There shall written procedures for use of suitable rodenticides ,
insecticides , fungicides , and cleaning and sanitizing agents.
•Cleaning procedure to be followed , including equipment and materials .
23

Stock Management :-
Objectives :-
•To ensure continuity of supplies
•To avoid over stocking
Stock management will set out to ;
•Monitor stock levels
•Monitor consumption
•Anticipate delivery time for order activation
•Issusing Of Materials :-
•Store should issue raw and packaging materials on the basis of FIFO
(first come first out) basis . Entry and exist of every consignment of
materials should be entered on the stock card .
•Issusing of materials should do on the basis of raw and packaging
materials required in manufacturing process . While issuing hazardous
and explosive materials . The operation should be supervised to prevent
any mistake.
24

Quality Assurance (SOPs)
Each warehouse will have to establish operating procedures.
•They must be clearly defined for each stage activities .
•Direct purchase from raw materials manufacture .
•Purchase via head quarters .
•Reception of local and imported orders .
•Unpacking , labelling, and storage of products .
•Computerized stock management .
•Preparations of an orders for delivery.
•Returns of drugs
•Management of Expired products .
•Safety and cleanliness of premises.
25

Good warehouse practice

More Related Content

What's hot (20)

Similar to Good warehouse practice (20)

Recently uploaded (20)

Good warehouse practice