Google Drive/Docs for Classrooms - a short introduction
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The document is a guide for using Google Drive and Google Docs within a Google Apps for Education account. It covers topics such as account setup, file management, sharing options, and collaboration features. Users are advised on best practices for browser use, file sharing, and managing notifications to optimize their experience.
Google Drive/Docs for Classrooms - a short introduction
- 1. Great Another Technology Demonstration
- 2. Google Drive/Google Docs ● Our Google Apps for Education Accounts ● Where to click/what to click on ● Adding files/folders ● Sharing files/folders ● Students using docs - Collaboration ● Teachers using docs - Commenting
- 3. Your Google Apps for Ed Account Is already set up and waiting To log in go to www.google.com.au firstname.lastname@scotch.vic.edu.au password: Firstname12345 Capital letter on first name, ID number for numbers
- 4. Google Sign in Page
- 5. Google Drive A cloud storage app Access it via the web https://drive.google.com ● can also install on tablets, smartphones, laptops (like dropbox) ● auto-synchronises Tip: With Google Drive, the best browser to use is Chrome, worst to use is IE - some features just won’t work
- 6. Google Drive Home Page
- 7. Drive: Creating Files, Creating Folders Files ● Start - Create ● Find - Search box and Details and activity ● Rename ● Save - auto ● Delete - right click, tick, within file Folders ● As above as well as o Move file into the folder o Colour code - for fast ID
- 8. Google Docs An online word processor https://docs.google.com/ Blue Tab at Top Left = Home Button
- 9. Google Docs Home Page
- 10. Google Docs - Some Handy Tools Tools ● Research Add-ons ● Easy Bib Google Docs Templates Gallery https://drive.google.com/templates
- 11. Adding Word Docs/pdf files to Google Drive ● is possible (drag/drop) o can open/share Word/pdf docs o cannot edit/comment on them
- 12. Sharing Files, Sharing Folders Sharing with Other Google Docs Users ● Tick to share ● Right click to share ● Open doc and share Set your permissions Notify by email (or not) Tip: shared files/folders can disappear - copy to your own drive to be safe. When dragging and dropping, files land in My Drive: main section
- 13. Sharing Files, Sharing Folders Sharing with Someone who Doesn’t Use Google Docs ● you need to convert the doc to make it available for them In Drive Home page: 1. Right click on file to access the Share drop down options 2. Choose: Email as Attachment 3. Choose: Attach as Word doc or pdf
- 14. Collaborative Docs/Files ● Can see who’s viewing ● Personalised cursors when editing o chat currently appears to be disabled ● Auto changes in real-time ● Revision history o Got to >> All changes saved in Drive - changes options ● Editing options
- 15. Collaborative Docs: To own or not? Options: 1/ Create then share with student/s ● makes you the owner - in control of permissions 2/ Students create file then share with you (teacher) ● students must set permissions to allow you to edit/comment
- 16. Commenting Comment button top right hand corner ● a great way to offer feedback Note: ● email notifications go out every time a change/comment is made For teachers - this is too many emails! Set notifications: ● Under Comments >> Notifications o choose - Replies to you or None
- 17. There, that wasn’t so bad ... … was it?
Editor's Notes
- #2: Sometimes it can feel like this but hopefully you’ll find that Google Drive and Docs can actually make things easier for you/your students
- #3: What I’m aiming to cover in the session
- #4: HAVE PARTICIPANTS OPEN THEIR ACCOUNT HERE May already have a Google account - gmail, google+, Youtube. Can then add an account. Personal one will be default (or can change it). Note: mention that with Apps for Ed there are Admin permissions set up that mean your experience will be different from your personal Google Account.
- #5: screen grab for confirmation that they’re in the right spot
- #6: Quickest way to access Google Drive from here is the apps icon next to your account name - top right hand corner.
- #7: Demo then have participants click on some of the features including drop downs - Search Box, My Drive, Apps, view, settings, summary of activity Alert them to new look Drive that’s come out recently
- #8: Tip: always click on My Drive when starting new doc so it’s not unintentionally created in an existing folder HAVE PARTICIPANTS CREATE A FILE THEN FIND IT USING: `1/ search box; 2/details and activity button, 3/ Side bar Have participants: rename a file, noting that everything autosaves
- #9: difference between Docs and Drive - docs = word processor Drive = web-based/cloud storage app
- #10: Have participants click to familiarise themselves
- #11: Explore research options -- in dropdown box next to omnibox Talk about templates here -- can’t submit templates to public gallery with GAFE account. Cannot access with Scotch account.
- #12: Demo drag and drop
- #13: Demo -- changing permissions
- #14: Demonstrate this from Google Drive Cover - changing permissions
- #15: Give this a go on Google Docs PD attendance sheet