GSSGC Delegate Training 2009
- 1. Council Delegate TrainingGirl Scouts of San Gorgonio Council
- 2. Learning ObjectivesDescribe & demonstrate the differences between Governance & Operations
- 3. Describe the organizational structure of GSSGC
- 5. Identify delegate role at Annual Meeting
- 6. Demonstrate basic knowledge of parliamentary procedureGovernance vs. OperationsGovernanceIssues relating to major policy decisions and government of the affairs of the CouncilOperationsIssues relating to the day-to-day management and operation of the Council
- 7. Governance or Operations?Determine the dollar amounts to be allocated for specific expense items in the Council budget.OperationsApprove the Council budget.GovernanceDecide which bakery will get the Council's cookie sale contract.OperationsDiscuss the number of canoes needed for resident camp.Operations
- 8. Governance or Operations?Approve revised Volunteer Policies & ProceduresGovernanceDiscuss community needs and whether the council might respond to those needs.GovernanceOperationsParticipate in fund development activities.GovernanceOperations
- 9. How We Fit in the National OrganizationElectsElects Delegates to theCharters
- 10. Girl Scouts of San Gorgonio Council Governance Structure OverviewGirl Scouts of the USA chartersGirl Scouts of San Gorgonio Council (we’re our own 501(c) 3)Southwest Region ChairBoard of DirectorsNational DelegatesLow Desert Region ChairHigh Desert Region ChairCentral Region ChairCentral West Region ChairDelegatesDelegatesDelegatesDelegatesDelegatesAs defined by Girl Scouts of San Gorgonio Council’s Bylaws, the voting members of the council include the members of the board of directors, the national council delegates, the region chairs, and the delegates. The number of delegates is determined by the level of membership in each region, as defined by the Bylaws. Delegates are nominated by the Region chairs and elected by their regions at each Annual Meeting. Delegates serve a term of two years. Delegates vote on the election of new members of the board of directors. Pink = voting member of the council
- 11. Girl Scouts of San Gorgonio Council General Structure OverviewPink = Volunteer PositionsPurple = Staff Positions
- 12. Girl Scouts of San Gorgonio CouncilRegional Structure OverviewThis diagram shows which former Service Areas make up each region.
- 13. GSSGC Organizational ChartPart 1Resource Development DepartmentWorks with Manager – Events Pathway & Product Sale ProgramIn Partnership with Customer Service Dept.
- 14. GSSGC Organizational ChartPart 2Interconnected/Collaborative RelationshipCo-Supervises Shop Clerks/ReceptionistsCollaborates with Product Sale ManagerInterconnected/Collaborative RelationshipInterconnected/Collaborative Relationship
- 15. Officers of the Board of DirectorsDawn Meade Duffy, Chair/PresidentKristin Varner, First Vice PresidentRichard Aquino, Second Vice PresidentBrenda Keeling, SecretaryJamie Robinson, TreasurerJessica Lawrence, CEO (non-voting member)
- 16. Members-at-Large of the Board of DirectorsHillary Angel Andy AveryLynn CantrellPatti Cotton PettisDee CoveyMary PerryIrene RodriguezMichael SalazarDr. Wesley SandersDebbie Gradias
- 17. Region ChairsRegion Chairs participate in Board of Directors meetings as non-voting members.They are elected by the delegates in their regions to represent the needs and interests of their regions to the board of directors.Region Chairs:Beth Newton – Low Desert RegionKaren Early – High Desert RegionPaula McGaugh – Southwest RegionShannon Ng – Central RegionRena Skelskey – Central West Region
- 19. Central Region
- 21. Southwest Region
- 23. What A Delegate DoesDelegate Job Description:Adheres to council policies, standards and procedures and council affirmative action policyParticipate in delegate trainingAttend council Annual MeetingGet constituents reactions to issuesVote on election of board members and officers and members of the nominating committee, vote on policy changes.
- 24. BylawsThe Bylaws are the key policy document that describes how Girl Scouts of San Gorgonio Council is governed.Council delegates must approve any changes to the Bylaws
- 25. Attending Council Annual MeetingIt is very important that all delegates attend the annual meeting each yearDelegates who don’t attend the annual meeting are not able to vote on changes to the Bylaws, and on the election of members of the board of directorsAll delegates receive a delegate packet in advance of the meeting detailing the slate of board members to be elected (if applicable), any policy changes (if applicable), and the agenda for the meeting.
- 26. Parliamentary Procedure at Annual MeetingStanding RulesRepresentation. Those members eligible to debate make motions and vote at the business meeting are: the delegates elected by each Association, the chair of each Association, officers and members of the Board of Directors, delegates to the National Council and members of the Council Nominating Committee.Credentials. Delegates listed above must use their voting cards, issued at registration, in order to speak and vote during the business meeting.Motions and resolutions offered by delegates shall be in writing, signed by the maker and the second, both of whom shall be registered delegates, and shall be given to the Council Chairman of the Board/President.
- 27. Parliamentary Procedure at Annual MeetingStanding Rules Cont.Debate. No delegate shall speak in debate more than once on the same question, or longer than two minutes, until all delegates who wish to speak have done so.Use of Cards. Delegates should use colored cards in the following manner:GREEN to vote in support of a motion or resolution. or to indicate that they wish to speak in support of a motion or resolution.REDto vote against a motion or resolution. or to indicate that they wish to speak in opposition of a motion or resolution. YELLOW to indicate that they wish to raise a point of order or privilege.
- 28. Parliamentary Procedure at Annual MeetingStanding Rules Cont.Nominating. Nominations may NOT be made from the floor. Reports. All reports and materials for the permanent record of the Annual Meeting shall be sent in writing to the Council Secretary within one week following the adjournment of the Annual Meeting.Rules of Order. The parliamentary rules followed will be current edition of Robert’s Rules of Order, Newly Revised where applicable and not inconsistent with the Council Bylaws and Standing Rules as stated above.
- 29. Items for Vote at 2009 Annual Meeting:Bylaws ChangeArticle I – Section 5Previous StatementThe Annual meeting of the council shall be held in October. In years where the Girl Scout National Conference is held in October, the council Annual meeting will be held within 45 calendar days of the close of the national conference. Notice of the time, place, and purpose of the meeting, together with a description of the general nature of the matters to be voted on and the slate and biographical sketch of nominees for all offices or positions to be filled pursuant to these bylaws, shall be handed personally, mailed or electronically transmitted to each voting member of the council not more than 90 and not less than 30 calendar days before the meeting. The only matters that may be voted upon at any regular meeting actually attended by less than one-third of the voting power are the matters of which notice of their general nature was given, as provided above in this Section 5.
- 30. Items for Vote at 2009 Annual Meeting:Bylaws ChangeNew StatementThe Annual meeting of the council shall be held once each fiscal year. Notice of the time, place, and purpose of the meeting, together with a description of the general nature of the matters to be voted on and the slate and biographical sketch of nominees for all offices or positions to be filled pursuant to these bylaws, shall be handed personally, mailed or electronically transmitted to each voting member of the council not more than 90 and not less than 30 calendar days before the meeting. The only matters that may be voted upon at any regular meeting actually attended by less than one-third of the voting power are the matters of which notice of their general nature was given, as provided above in this Section 5.
- 31. Items for Vote at 2009 Annual Meeting:Bylaws ChangeRationaleThe stipulation that the Annual meeting be held each year in October was found to be too restrictive. A mandated October meeting meant that fiscal and council membership information being presented lacked relevance because it was over a year old when it was presented. Mandating that a meeting be held at least once per fiscal year instead provides the council with flexibility in meeting dates and allows the council to hold the meeting at a time of year when the data being presented will be more relevant to the voting membership.
- 32. Review of the Learning ObjectivesDescribe & demonstrate the differences between Governance & Operations
- 33. Describe the organizational structure of GSSGC
- 35. Identify delegate role at Annual Meeting
- 36. Demonstrate basic knowledge of parliamentary procedure