GST E-Invoice: Understanding the Concept and Process
- 1. GST E-Invoice Sanjay Dwivedi Sanjay Dwivedi, Advocate
- 2. Sanjay Dwivedi, Advocate Today’s Agenda What is e-Invoice? How is it different from our regular invoice? Why e-Invoice? Documents for which e-Invoicing is required. Transactions for which e-Invoicing is required. Categories of taxpayers who are exempted from issuing e-Invoice. Process of generating e-Invoice. Tools available for generating JSON Using GePP – Step-by-Step Using Bulk IRN Generation Tool Legal Provisions Resources for Learning
- 3. Sanjay Dwivedi, Advocate E-Inv QR Code Regular Inv IRN
- 5. Sanjay Dwivedi, Advocate Invoice Reference Number • IRN is a unique 64-character hash • For example: 35054cc24d97033afc24f49ec4444dbab81f542c555f9d30359dc 75794e06bbe • It is unique to the invoice. Every invoice will have different IRN. No two invoices can have the same IRN
- 6. Sanjay Dwivedi, Advocate Quick Response Code
- 7. Sanjay Dwivedi, Advocate Tax Invoice Proof of transaction Determination of tax Record for future Absence evasion
- 8. Sanjay Dwivedi, Advocate Why e-Invoice? Problem • Manipulation of Invoice Solutions Reduction of cash transaction e-way bill for goods RFID on Vehicles e-Invoice
- 9. Sanjay Dwivedi, Advocate The three portals are inter-connected E- Invoice GSTR- 1 E-way Bill GSTR- 2B
- 10. Sanjay Dwivedi, Advocate Documents Covered IRN & QR Code Applies to • Tax Invoice • GST Debit Note • GST Credit Note Does not Apply to Bill of Supply Job-Work Challan Other Delivery Challans Financial Cr./ Dr. Notes
- 11. Sanjay Dwivedi, Advocate Transactions Covered IRN & QR Code Applies to • B2B Supplies • Exports • Supply to SEZ • Deemed Exports Does not Apply to B2C Supplies
- 12. Sanjay Dwivedi, Advocate Categories not covered • Goods Transport Agency • Passenger transport service (tickets) • Cinema Tickets • SEZ Units • Insurance company • Banking Company, Financial Institutions, Non-banking Financial Company
- 13. Sanjay Dwivedi, Advocate How? • Login to the portal: https://einvoice1.gst.gov.in/ • Your e-way bill login details will work on this portal also. • One who is not registered on e-way bill portal, will need to register separately on the e-invoice portal. • Check whether your GSTIN is enabled
- 15. Sanjay Dwivedi, Advocate Main Menu – after login
- 16. Sanjay Dwivedi, Advocate The 3 Step Process 1 • Upload the Invoice information to the e-Invoice portal 2 Get from the portal • IRN • Acknowledgement No. • QR Code 3 • Incorporate it in the Invoice However, the portal recognises only JSON format
- 17. Sanjay Dwivedi, Advocate Ways to facilitate the process: • Using any software for Invoice generation (SAP, Tally etc.): Makes the process very easy. The software itself • Uploads the invoice data to the portal • Downloads the IRN & QR code; and • Incorporates it in the Invoice • If not, then use any of the following excel tool available on the portal: • GePP Tool • Bulk IRN Generation Tools It is better to use GePP tool if the number of Invoices are less than 20 at a time.
- 19. Sanjay Dwivedi, Advocate Tools on Portal for JSON Generation • Fill in the data – convert to JSON • Login to the portal • Go to e-Invoice>> Bulk Upload • Upload the JSON file • Confirm
- 20. Sanjay Dwivedi, Advocate Which tools to use? • GePP tool: • Useful for maximum 20 Invoices daily. • Maximum 20 line items in each Invoice. • Bulk IRN Tool: If we want to issue more than 20 Invoices.
- 21. Sanjay Dwivedi, Advocate Tools on the portal
- 22. Sanjay Dwivedi, Advocate Using GePP – Preparation Fill up the three Masters • Supplier Profile: It is your detail • Recipient Profile: It is your customer’s detail • Product Master: It is list of the goods/ service that you would supply. It becomes the line item in the Invoice.
- 23. Sanjay Dwivedi, Advocate Using GePP – Step-by-Step Excel Tool: New Invoice Pending Invoice – Validate – Prepare JSON Upload the JSON to e-Invoice Portal On portal: Generate IRN From Portal: Download pdf & excel files In the excel tool: Import QR Code Print e-Invoice
- 24. Using GePP – Step-by-Step Sanjay Dwivedi, Advocate
- 25. Sanjay Dwivedi, Advocate GePP: New Invoice • New Invoice • Fill up first column first • Type initials of legal name. Double click the full name. • Add new product: • Sr. No. • Product description (initials)….select • Correct the unit price • Check • Submit …Submit …..Confirm
- 26. Sanjay Dwivedi, Advocate GePP: Complete the process • Go to eInvoice/ Validate/ Prepare Json • Upload the Json to e-Invoice portal • Download pdf & excel • Menu/ Pending Invoices/ Import QR Code (pulls the excel file in the tool) • More/ Push to History
- 27. Sanjay Dwivedi, Advocate e-Invoice Verification App 1 2 You receive a download link via SMS 3
- 28. Sanjay Dwivedi, Advocate Bulk Generation Tool
- 29. Sanjay Dwivedi, Advocate Bulk IRN Generation: 4 Formats • Format A: Invoice details and Item details are in the same sheet. • Format B: has a separate sheet for Items. • Format C: Similar to B, plus separate sheet to add payment and reference details (if we want to include our bank account details, PO references etc.) • Format D: Similar to A, plus separate sheet to add payment and reference details
- 30. Sanjay Dwivedi, Advocate Bulk IRN Generation Without Payment & Reference Single Sheet Separate Sheet for Item With Payment & Reference Separate Sheet for Item Single Sheet A D B C
- 32. Sanjay Dwivedi, Advocate Print e-Invoice • E-Invoice/ Print
- 34. Sanjay Dwivedi, Advocate FAQs 1. Turnover in which year? Any year from 2017-18 to 2021-22. (Do not include the current year). 2. Does turnover include GST? No 3. Does turnover include ‘interest’ received from banks or other persons? Yes, it includes all exempted, nil-rated, non-taxable, non-GST supplies. 4. Do we have to issue e-Invoice for B2C sales? No 5. What about exports and SEZ supplies? We have to issue e-invoice for exports and SEZ supplies.
- 35. Sanjay Dwivedi, Advocate FAQs 6. What happens if e-Invoice is not issued? It will be treated as if you did not issue an invoice. • In case of Invoice/ Debit Note penalty would be imposed on you; and your customer will not be able to claim ITC. • In case of Credit Note, you may not be allowed to reduce your tax liability. 7. Do we need to buy a special software to issue e-Invoice? Not mandatory. You can also use the excel utility provided by the portal. (But software is convenient). 8. Does Tally have a facility of generating e-Invoice? Yes
- 36. Sanjay Dwivedi, Advocate Legal Provisions • Rule 48 • Notification 13/2017-CT 48 (4) The invoice shall be prepared by such class of registered persons as may be notified by the Government, on the recommendations of the Council, by including such particulars contained in FORM GST INV-01 after obtaining an Invoice Reference Number by uploading information contained therein on the Common Goods and Services Tax Electronic Portal in such manner and subject to such conditions and restrictions as may be specified in the notification. “Provided that the Commissioner may, on the recommendations of the Council, by notification, exempt a person or a class of registered persons from issuance of invoice under this sub-rule for a specified period, subject to such conditions and restrictions as may be specified in the said notification”. (5) Every invoice issued by a person to whom sub-rule (4) applies in any manner other than the manner specified in the said sub-rule shall not be treated as an invoice.
- 37. Sanjay Dwivedi, Advocate • Invoice to contain particulars mentioned in form INV-01 • Invoice to contain IRN • IRN to be obtained from GST portal • The above, applies to a notified class. • If the above applies, and still you don’t follow it – your invoice will not be treated as a GST Invoice. It means • you have made a supply without Invoice • Goods would be liable to confiscation •
- 38. Sanjay Dwivedi, Advocate For practice & learning • User Manual on the site • We are creating a WhatsApp group for help on e-invoicing. It will remain open for 2 months Note: The trial site has been closed. (https://einvoice1-trial.nic.in/)
- 39. Sanjay Dwivedi, Advocate Resources for learning
- 40. Sanjay Dwivedi, Advocate Sanjay Dwivedi Advocate 9320 456 555 sanjay@srdlegal.in