![Success and Data Points
• Both institutions implemented on schedule
• Integration with WMB ICS
• Accession, Ingest, and Request of
Materials
• [Data Points – number volumes etc.]](https://image.slidesharecdn.com/gugm-panel-2016-170123212024/85/Gugm-panel-2016-12-320.jpg)
![S
• At Emory we identified 61 integrations
prior to migration activities
• Integration with WMB ICS
• Accession, Ingest, and Request of
Materials
• [Data Points – number volumes etc.]](https://image.slidesharecdn.com/gugm-panel-2016-170123212024/85/Gugm-panel-2016-14-320.jpg)
Gugm panel-2016
- 1. Georgia Tech and Emory Highlights From our Alma Implementations GUGM May 19, 2016 – Macon Ga
- 3. Our Story • Background – LSC services agreement – MOU between the presidents – decisions on policies and procedures • Partnership– collaboration drove timeline – Number of volumes we are putting into the LSC that will be shared between the two institutions • Timeline – Alma at GT (6 months) – Alma at Emory (2 years) • Integrate two institutions and LSC
- 5. How We Did It • People and Working Groups • Working with ExL (separate and together) – Topology Design with ExLibris – Pre-Implementation / Implementation / Cutover • MOUs • Project Management Approach • Tools (Box, Vidyo, etc) • Integrations with WBM, Aeon, ILLiad??
- 6. Integrations
- 7. How We Did It MOU
- 8. How We Did It Working Groups
- 9. How We Did It …and of course together. Separately
- 10. How We Did It Project Management • PM Assignment • Charter • Resource Commitments Project Initiation • Budget • Detailed Schedule • Go/No‐Go Decision • Scope Statement Project Planning • Change Request(s) • Track Risks • Manage Issues • Go‐Live Project Execution • Acceptance • Closing Approval Document • Resources Released Project Closeout
- 11. Challenges • Public / Private • Decentralized / Centralized • Budget for additional resources • Buy-in / Support from Leadership (priorities) • Communications • Resource Sharing and Fulfillment
- 12. Success and Data Points • Both institutions implemented on schedule • Integration with WMB ICS • Accession, Ingest, and Request of Materials • [Data Points – number volumes etc.]
- 13. Integrations
- 14. S • At Emory we identified 61 integrations prior to migration activities • Integration with WMB ICS • Accession, Ingest, and Request of Materials • [Data Points – number volumes etc.]
- 15. Next Steps • Where we are as of May 2016 – Resource Sharing Testing and Go-Live – Sustaining the partnership • Future plans – Fulfillment Network Q4 2016 – Kudos to ExLibris for extra work to setup resource sharing and for the fulfillment network coming
- 16. Questions?
- 17. Thank You Georgia Tech • Doug Goans doug.goans@library.gatech. edu • Stella Richardson stella.richardson@library.ga tech.edu • Karen Glover karen.glover@library.gatech .edu Emory • Ceray Doss-Williams ceraydosswilliams@emor y.edu • Amy Boucher aebouch@emory.edu • Alex Cooper alexander.cooper@emory .edu
- 24. Outline •why a shared repository - a shared collection? •profile of the partners •initial planning for the LSC - Library Service CenterContext •formal project management •development of policies and agreements •collections preparation How, what and who •Shared collection •On-site services: Delivery, ILL, Reading Room, Conference Rms. •Facilitating discovery between collections and at LSC Services
- 25. Why a shared repository? Context Profile of Tech and Emory private v. public engineering and sciences v. liberal arts & medicine students faculty funding sources Common areas of interest Neurosciences Biomedicine
- 26. Why a shared repository? Divergent motivations Emory: critical need for space for print storage •at Emory collections were growing 5,000 LF a year (for the campus •Continued growth of special collections GT: Need for a better facility •Need for a better conditioned facility •Re-imagining the library
- 27. Initial planning for a shared repository Formal planning process started - fall 2012 •plan to build a Harvard style facility •selection of a site - importance of a site that was between Emory and GT Selection of an architect •selection of KSS - fall of 2013 •plan for 4 modules: each holding 3.75M volumes