How to Configure Journals in Odoo 13
- 2. INTRODUCTION ❖ An accounting journal is a record of transaction exchanges requested by date, these transactions are recorded in the name of journal entries. ❖ Each journal entries show account names and their credits and debit values. ❖ In Odoo we can create different types of journals. ➢ Sales ➢ Purchase ➢ Cash ➢ Bank ➢ Miscellaneous ❖ These are the basic five types of journals in Odoo. Each journal types have different rules
- 3. ❖ However, one can also add different journals in Oodo.Go to Accounting > Configuration > Accounting > Journals.
- 4. ❖ Upon clicking Journals, you will be navigated to a new window, where Odoo enlists with different Journal Types like Customer Invoices, Vendor Bills, and more.
- 5. ❖ Upon clicking the create button, you can add a new accounting journal in Odoo.
- 6. ❖ Then from product page, setting newly created account as income account for that product.
- 7. ❖ The creation form includes: Journal Name: The field defines the name of the accounting journal. Type: There are five types of journals in Odoo. ● Sale: Select Sale for customer invoice journal. ● Purchase: Select Purchase for Vendor Bills ● Cash: Select cash for journals that are used in customer or vendor payments. ● Bank: Select Bank for journals that are used in customer or vendor payments. ● General: General for miscellaneous operations journals. ❖ Under Journal Entries Tab: Short Code: Odoo will create a sequence number for each journal we create. Journal entries of this journal uses this short code as the prefix of generating sequence.
- 8. Next Number: The next sequence number will be used for the next invoice. Default Debit Account: It is the default account for debit amount. Default Credit Account: It is the default account for credit amount.
- 9. ❖ Under Advanced Settings Tab:
- 10. ❖ Communication type - You can set here default communication,that will appear on customer invoices, once validated, to help the customer to refer to that invoice for making the payment ❖ Communication Standard - Models for different references,By default it will be odoo ❖ Account Type allowed : Account type allowed for this journal ❖ Accounts Allowed : Accounts allowed for this journal ❖ Lock posted entries with Hash : If it is enabled the invoice/accounting entries get hash as soon as validated and cannot edit anymore ❖ Configure email server - You can configure email server for this particular journal
- 11. ❖ Let’s create a new one with Type, short code and company
- 12. ❖ Let’s create journal entries for this journal from Accounting > Journal Entries > Create
- 13. ❖ As a result we will get a popup like below. ❖ This is the only way to delete a COA once the transaction has been recorded.
- 14. ❖ We can use this journal for creating invoice and so on.
- 15. For More Details Check our company website for related blogs and Odoo book. Odoo for Beginners - Odoo V13 Odoo 13 Accounting Check our YouTube channel for functional and technical videos in Odoo. How to configure Journals in Odoo 13?
- 17. Thank You