How to do effective pi planning?
- 2. How to do effective PI Planning….
- 3. © Benzne. All rights reserved Agile ITSM AI Design Thinking Culture Lean Kanban Visualization DevOps CI/CD Scrum SAFe XP Cloud Analytics Mindset People Process Technology Data
- 4. Sudha Madhuri 18+ years of global experience as a Project/Program management Trainer 4 years as an Agile coach and a Trainer © Benzne. All Rights Reserved.
- 5. © Benzne. All Rights Reserved. Webinar Agenda ● PI Planning: What, Why, and When? ● PI planning workflow ● Sample PI planning schedule ● Why do teams struggle with PI Planning? ● What could we do differently? ● Elements of preparation for planning readiness ● SMART Planning and Objective setting ● Planning Communication for better business alignment ● QnA
- 6. What? Cadence-based, face-to-face event that serves as the heartbeat of the Agile Release Train (ART), aligning all the teams on the ART to a shared mission and Vision. Why? • Commitment to agreed PI • Alignment between Development and Business • Fast Decision making • Establishing cross team collaboration & communication When? Innovation and Planning Iteration of the current PI Duration: Standard agenda 16 Hrs Distributed teams: 3-4 days with 4 hrs overlap PI Planning
- 9. Why do teams struggle with PI planning? © Benzne. All Rights Reserved.
- 10. © Benzne. All rights reserved Geo spread Assumptions Process over Value Culture Visualization Collaboration Logistics Alignment Participation Commitment Technology Engagement Mindset Outputs vs. Outcome Business context Remote PI planning External dependencies
- 11. What could we do differently? © Benzne. All Rights Reserved.
- 12. © Benzne. All Rights Reserved. Cultural awareness Geo sensitive planning Clear communications strategy Common collaboration toolkit Focus on 1-2 objectives – limit WIP PI objective score based prioritization Communicate vision & business context Working agreements across teams Leadership Commitment External & Business inclusivity
- 13. Elements of Preparation for Planning Readiness © Benzne. All Rights Reserved.
- 14. Logistics Readiness Organizational Readiness © Benzne. All Rights Reserved. Content Readiness
- 15. Organizational Readiness Supporting teams identified . Agile teams identified & on boarded Business owners agreed & aligned with priorities . Scope of PI defined © Benzne. All Rights Reserved.
- 16. Frameworks to be used Development practices Architectural guidelines Leadership buy-in Content Readiness Product vision Executive briefing . Architectural vision © Benzne. All Rights Reserved. Current business performance Customer satisfaction measures Organizational development Top 10 PI features Product roadmap Customer journey Features with short description & value
- 17. Logistic Readiness Calendars of BOs . Dedicated technical support . Facilities Infrastructure for home office space Multiple connectivity options Central document repository Readiness, access to all tools All briefings published prior to event © Benzne. All Rights Reserved.
- 18. SMART Planning & Objective Setting © Benzne. All Rights Reserved.
- 19. © Benzne. All Rights Reserved. Rolling waves of short term commitments Build bottom-up! Articulate achievements to shared train goals Business engagement in objective scoring Demonstrable 1 or more uncommitted objective Business value aligned Avoid 1 to 1 feature-objective mappings Setting PI Objectives : A Few Pro Tips!
- 20. © Benzne. All Rights Reserved. •• Clearly stating action and intended outcome Specific •• Quantifiable and measurable key results Measurable •• Skills and capabilities to achieve objectives Achievable •• Recognize and plan for factors that cannot be controlled Relevant •• Tied to milestones and fits a PI cycle Timely
- 21. Planning communication for better business Alignment © Benzne. All Rights Reserved.
- 22. © Benzne. All Rights Reserved. ● Initiate PI planning with executive briefing by leaders / BOs ● Maximize direct communication between Business owners (BO) and agile teams – for outcome based solutions ● Ensure team / PI objectives are evaluated and scored for business value - by BOs ● Drive direct BO engagement through the objective setting exercise ● Drive bottom-up communication of iteration goals and relevant progress to maximize alignment
- 23. ‘Questions’ We might help you :) © Benzne. All Rights Reserved.
- 24. Some References Check our upcoming public Micro Training batches - https://benzne.com/micro-training-levels-of-planning-product-release-sprint/ Check out our blogs at www.Benzne.com/blogs Reference: https://www.scaledagileframework.com http://www.instituteengmgt.com/wp-content/uploads/PIPlanning.pdf © Benzne. All Rights Reserved.
- 25. © Benzne. All rights reserved THANK YOU www.Benzne.com