How to Manage Opening & Closing Controls in Odoo 17 POS
- 1. How to Manage Opening & Closing Controls in Odoo 17 POS Enterprise
- 2. Introduction Enterprise In Odoo 17 Point of Sale, the opening and closing controls are key for cash management. At the start of a shift, cashiers log in and enter the starting cash amount, marking the beginning of financial tracking. Throughout the shift, every transaction is recorded, creating an audit trail.
- 3. Opening and closing controls Enterprise When closing the shift, cashiers compare the system's cash balance with the actual cash in the drawer, helping identify discrepancies. This ensures accuracy and transparency in cash handling, improving overall cash flow management. Odoo 17’s controls provide a reliable way to track cash activities throughout the sales process.
- 4. Explanation Enterprise Odoo 17 Point of Sale's "set maximum difference" feature enhances cash handling accuracy by allowing businesses to set a tolerance level for discrepancies between the actual cash in the drawer and the system’s calculated balance at shift closing. By setting a threshold, organizations can quickly identify and investigate any differences beyond this limit, reducing errors and improving financial control. In this case, the authorized difference is set at $8.
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- 6. Steps Enterprise ● Odoo 17 Point of Sale’s Coins/Bill function helps users manage coins and banknotes efficiently by specifying the denominations and quantities available in the cash drawer. ● This ensures cashiers have an accurate count for making change, enhancing the overall speed and accuracy of cash transactions. ● To start a new session, simply go to the dashboard and click the "NEW SESSION" button.
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- 8. Explanation Enterprise At the start of each new session in Odoo 17 Point of Sale, a window prompts for the Opening Balance—the initial cash amount in the register at the beginning of the business day or shift. This balance serves as the starting point for all financial transactions processed through the Point of Sale system during that period.
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- 10. Enterprise You can use the Coins feature to add the amount when setting the opening balance. We adjusted some shop settings to include specific coins. To add them, click the small calculator icon.
- 11. Enterprise You can use the Coins feature to add the amount when entering the opening balance. We updated the shop's settings to include specific coins. To add these, click the small calculator icon.
- 12. Enterprise The money details will then appear in the Opening Note section. By clicking the "Open Session" button, an opening balance of $2055 can be added to the session.
- 13. Steps Enterprise Odoo 17 Point of Sale's cash in/out feature simplifies tracking additional money added to or removed from the cash drawer during a shift. This enhances flexibility in managing cash- related activities, such as recording deposits or replenishing change, while maintaining transaction accuracy. Employees can also use this feature to quickly replenish funds after personal use. Let’s explore how it works.
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- 15. Enterprise After clicking the Cash In/Out button, a popup will appear. The logged-in user can choose either Cash In or Cash Out from the window and provide a reason in the "Reason" field. Finally, click the Confirm button.
- 16. Enterprise "Cash out" refers to removing money from the store's cash drawer. Click the red Cash Out button, enter the amount taken in the designated field, and it will immediately display as a negative value. For example, if Mitchell Admin withdraws $20, they should enter the amount and then press the Confirm button.
- 17. Enterprise Click the green Cash In button to add cash to the drawer. The amount will be shown as a positive figure. For instance, if Mitchell Admin adds $40, they should enter the amount and then press the Confirm button.
- 18. Enterprise Customers can select their desired items from the shop. Clicking the Payment button will take them to the payment page, simplifying the process of handling money for their chosen products.
- 19. Enterprise Odoo supports four distinct payment methods: bank, cash, customer account, and payment terminals.Customers can choose their desired items from the shop. To handle the payment, they can click the Payment button, which will direct them to the payment page where they can select from four supported methods
- 20. Enterprise To end the session after completing a sale, the user simply needs to click the Close button in the upper right corner. This action will take you to the final section.
- 21. Explanation Enterprise Before closing the session, a Closing Control screen will appear. In Odoo 17 Point of Sale, the closing balance reflects the total cash or funds remaining in the register at the end of the day or shift, after accounting for all sales, refunds, and transactions. This helps reconcile the register's contents with the expected total and provides a summary of the cash status. The closing session includes all relevant information, such as the overall quantity and number of orders. For this session, there are three orders with a total amount specified. The snapshot below shows the opening balance, the added opening note, and the cash in and out amounts.
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- 23. Enterprise As shown in the screenshot below, the amount earned from each payment option will be displayed separately during the closing session.
- 24. Enterprise In the closing session, a small calculator icon is also visible. Click this icon to use Coins to add the Difference.
- 25. Steps Enterprise ● After updating the difference, the Closing Notes section will reflect the added Money information. ● The expected amount is provided, along with the revised counted amount, making the difference clear. Click the Close Session button to finalize the session. ● If there is a payment discrepancy, a popup message will notify the user. The journal entry will then include the profit and loss details. Press the OK button to proceed, and the session will be concluded.
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- 27. Session Enterprise Once the session is closed, the final closing cash balance and closure date will be immediately updated on the dashboard. To review the profit and loss report related to the journal entry, go to the Accounting module, select the Reports tab, and choose General from the drop-down menu.
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- 30. Conclusion Enterprise In this presentation, we covered the detailed aspects of opening and closing cash controls in a Point of Sale session some of which include Cash In/Out, Cash Difference, Closing Session, Posting Difference, Opening Balance, Adding Denominations, Coins in PoS, and Setting Maximum Difference. Hence this is how one can manage opening & closing Controls in Odoo 17 POS
- 31. For More Info. Check our company website for related blogs and Odoo book. Check our YouTube channel for functional and technical videos in Odoo. Enterprise www.cybrosys.com