How to review your ompf and esr (step by-step guide) 17 apr 2013

Navy Personnel Systems
How to Review Your OMPF and ESR
(step-by-step guide)
This brief is current as of 17 APR 2013.

Before we get started…
 Some of you already know how to use Navy personnel
systems online. For you, this training will provide a review and
update.
 For those of you who are unfamiliar with online personnel
systems, this training will introduce you to the steps required
to view and verify your online personnel records.
 For command leaders, this training will familiarize you with
training materials that can be used in future command
indoctrination and training events.
2

Introduction
 Navy personnel records document your Navy career.
 It is VERY IMPORTANT that you routinely and periodically
verify that the information displayed in your personnel records
is ACCURATE and COMPLETE.
 Use information provided in the following slides to view and
verify the personnel information displayed in your Official
Military Personnel File (OMPF) and your Electronic Service
Record (ESR).
3
_TIP_________
OMPF documents are
used during Selection
Board Review.
The ESR is NOT used by
Selection Boards.

Official Military Personnel File
Paper turned into
Electrons
Today, your service record
information is maintained
in two primary systems:
1. Official Military Personnel
File (OMPF)
2. Electronic Service Record
(ESR)
4
Electronic Service Record
Field Service Record
Your paper Field
Service Record is
going, going,
gone!

Official Military Personnel File (OMPF)
 OMPF contains electronic images of documents generated
throughout your career, from time of entry until final
separation.
 Every Navy officer and enlisted member has an OMPF, which
is accessed via BUPERS Online (BOL).
 BOL is located at https://www.bol.navy.mil.
 OMPF documents your Navy career:
- Performance
- Professional History
- Personal Information
- Training, Education and Qualifications
- Privileged and Adverse Information
- Separation and Retirement
5
_TIP_________
OMPF documents are
the primary images
viewed by Selection
Boards.

Frequency of Enlisted Record Update
 Some OMPF documents are generated from data stored in
your Electronic Service Record (ESR).
 Personnel documents should be submitted to OMPF at the
time they are generated.
- EXCEPTION TO THE RULE: Awards, Training and Qualifications, and History
of Assignments data is printed from your ESR and submitted to OMPF only
when you reenlist or when you separate from service.
- IMPORTANT: If you are going before a Selection Board and there are
significant transactions in your ESR that are not in your OMPF, submit printed
copies of ESR pages (NAVPERS forms) with your package to the Board.
6
_TIP_________
Routinely verify your
OMPF is accurate and
complete. See your
Personnel Office, CPC
or PSD when items are
missing or incorrect.
ESR data printed and submitted to OMPF
 Dependency Data (submitted to OMPF as form NAVPERS 1070/602)
 Member Data Summary (submitted to OMPF as form NAVPERS 1070/886)
 Training Summary (submitted to OMPF as form NAVPERS 1070/881)
 Honors and Awards (submitted to OMPF as form NAVPERS 1070/880)

Officer
Awards, Decorations, and Medals
Educational Data / Transcripts
Fitness Reports
Letters of Appointments and Promotions
Miscellaneous Professional History
Photograph (most recent)
Privileged Information, Adverse Material,
Family Advocacy Program, Medical Boards,
Physical Evaluation Boards, etc.
Qualifications
Reserve Status
Service Determination, Separation, and
Retirement
Selection Boards review OMPF documents
7
Enlisted
Administrative Remarks
Adverse Information
Assignment and Classification
Awards, Decorations, and Medals
Education and Training
Enlisted Performance Data
Enlistment / Reenlistment Data
Miscellaneous Professional Service History
Separation and Retirement
Types of Selection Boards
Retention, Advancement, Continuation
(Officer and Enlisted), Special Programs,
Special Promotions, Screening.

Action: Access your OMPF
 You have automatic access
to your OMPF.
 Log in to BOL at
https://www.bol.navy.mil
 Select Official Military
Personnel File (OMPF) –
My Record.
8

Action: Navigate and View OMPF Documents
Click on a highlighted row to download individual documents.
Click several boxes and select the green arrow to view multiple documents.
Click headings to sort by Form Name, Subject, Document Date, etc.
9
1
3
2

 OMPF documents are assigned a “Field Code” based
on the type of information in the document.
 Documents in Field Codes 30 through 38 are provided
to enlisted Selection Boards for review.
- See BUPERSINST 1430.14F, BUPERSINST 1070.27B,
and MILPERSMAN 1070-080
 To verify ALL OMPF documents are available to the
Selection Board, sort by Field Code desired.
- If documents are duplicated, illegible
or missing, or if you discover another
person’s document misfiled in your
OMPF, take immediate action.
Action: Sort by OMPF “Field Code”
10
Field Codes provided for
Enlisted Selection Board Review
30 Procurement, Enlistment/Reenlistment
31 Classification and Assignment
32 Administrative Remarks
33 Separation and Retirement
34 Professional Service History
35 Enlisted Performance Data
36 Training and Education
37 Decorations, Medals and Awards
38 Adverse Information
For more information, go to the NPC website at
https://www.npc.navy.mil.
Hover over Career Info. Click Records Management >
Military Personnel Records > Document Correction

Action: Verify Performance Records
11
Field Code 35
_TIP_________
Ensure the evaluations
and fitness reports
documented in OMPF
maintain “continuity”
and none are missing
(see next page).
Sort by “Document Date” to ensure
no evaluations are missing.
2
To view Performance Records, enter “35” in
the “Field Code” box and filter ( ) with
the word “Contains”.
1

IMPORTANT: Board ID field is normally populated 30 days prior to enlisted Selection Board and 60 days prior to officer
Selection Board convening dates. If blank within this time period, you are not being considered. Follow procedures
in the cycle NAVADMIN to ensure your eligibility is validated prior to Board convening date.
Action: Verify Evaluation Continuity
Click FITREP/Eval Reports on BOL Application Menu.
1
Click Performance Evaluation Continuity.
2
Verify no “Missing Periods”
and no gaps.3
Verify Board eligibility.
4
12

Action: Verify Training, Education, Quals
13
Review Qualification History.
1
IMPORTANT: Warfare Qualifications awarded since 2006 are entered into your ESR and listed on the ESR Member Data
Summary page. When printed, the Member Data Summary page becomes NAVPERS 1070/886. You may need to print
and submit a copy of your Member Data Summary (NAVPERS 1070/886) with your letter to the Selection Board.
Field Code 36
Download individual documents to verify all
training/quals are documented in OMPF.
2

Action: Verify Personal Awards
14
Verify all Personal Awards are listed.
1
_TIP_________
Ensure personal
awards documented in
OMPF match those
reflected on the U.S.
Navy Awards website
(see next page).
Field Code 37
Periodically, your ESR Honors and Awards page is printed as form NAVPERS
1070/880 (which, along with NAVPERS 1070/881, replaces the old Page 4) and
submitted to your OMPF.

U.S. Navy Awards
15
U.S. Navy Awards is located on the Internet at https://awards.navy.mil.
Use information provided in the REFERENCES box to submit updates and corrections (see #3 above).
Click PERSONAL AWARDS.1
View Personal Awards FAQs and
Updating Personal Awards. 3
Run Personal Awards Query
to view and verify Awards.
2

Action: Verify Field Code 38 (Adverse Info)
IMPORTANT: Take immediate action to remove Adverse
Information filed in your record by mistake!
16
Enter “38” in the Field Code box
and filter with the word “Contains”.
1
If you have zero results,
that’s a good thing!
2
Field Code 38
Other Useful Field Codes
39 Emergency Data (NAVPERS 1070/602)
41 Security Clearances and Investigations
See MILPERSMAN 1070-080 for more information
NOTE: Sometimes an adverse Page 13 will be
filed in Field Code 32. Check there, too.

Action: Review OMPF Routinely
 Periodically, verify your
official record is accurate
and complete:
- Verify 6 months prior to
Selection Board review.
- Every year, order a CD copy
of your OMPF and place it in
a safe and secure place
(order through BUPERS
Online).
 Work with your Personnel
Office, CPC or servicing
PSD to update your record,
as necessary.
17

Action: Update or correct your OMPF
 Your OMPF reflects documents that have been received,
reviewed, and accepted as an official document.
- If you discover a duplicate document or a document that belongs to
someone else, you may contact NPC directly to have the error
corrected.
 For information helping you correct your OMPF, go to the NPC
website at https://www.npc.navy.mil (see next page).
- Hover over Career Info. Click Records Management > Military
Personnel Records > Document Correction.
- Hover over Career Info. Click Records Management > Military
Personnel Records > Document Submission.
18
IMPORTANT
 Actions taken to update OMPF will not automatically update other personnel
systems, such as Navy Awards or ESR.
 You may be required to update each personnel system individually.

NPC website provides supporting resources
19
Go to www.npc.navy.mil to find resources helping you
view and manage the career information displayed in
your Navy Personnel Records.
1

Electronic Service Record (ESR)
 ESR contains electronic data representing some, but not all,
of the information previously held in the paper Field Service
Record.
- ESR allows you to view information contained within the Navy
Standard Integrated Personnel System (NSIPS).
- NSIPS contains pay and personnel information entered by your
command and/or servicing PSD.
 Periodically, usually at specific career milestones such as
reenlistment, separation or retirement, ESR information is
printed, signed and electronically submitted to your OMPF.
20

Action: Establish your ESR account
 Active Duty Sailors – Officer
and Enlisted – must establish a
"Self-Service" ESR account.
 Ashore versus Afloat
- All Sailors establish their ESR account
ashore: https://nsips.nmci.navy.mil/
- Afloat Sailors should establish a
second ESR Afloat account for use
underway.
 The “ESR QuickStart” will help
you establish your account(s).
 If you need assistance, contact
the NSIPS Help Desk.
- (877) 589-5991
- nsipshelpdesk@navy.mil
21
_TIP_________
Find QuickStarts and
other user aids on the
NPC website. From the
homepage, click Career
Toolbox (on left-hand
side of page).

View ESR data, beginning on the Home Page
 Navigate the ESR Home Page using links provided.
22
ESR Home Page
Left Navigation Bar
ESR Home Page
Main Menu

Action: View ESR data
 Links provided under
View are read-only, which means
that you cannot enter or change
information displayed.
 View functionality allows you to
verify information submitted to the
Navy Standard Integrated Personnel
System (NSIPS).
 If you discover errors, contact your
Personnel Office, CPC or servicing
PSD.
23

Action: Verify “Dependency Data”
24
When updated, your Dependency Data is printed as form NAVPERS 1070/602 (Dependency Application/Record of
Emergency Data, or “Page 2”) and submitted to OMPF. (Print your own copy, using button at bottom of page.)
Dependency Data
Includes dependency data for spouse,
children and parents, Emergency
Contact, and Beneficiaries for unpaid
pay and allowances, death gratuity, etc.

Action: Verify “Member Data Summary”
25
Periodically, your Member Data Summary is printed as form NAVPERS 1070/886 and submitted
to OMPF. (Print your own copy, using “Print Form” button at bottom of page.)
Member Data Summary
includes Security eligibility and status,
Current Assignment, Dependents
Information, Education (AFQT scores),
NEC History, Warfare Qualification
History, Promotion History, etc.

Action: Verify "Training Summary"
26
Training Summary
includes Civilian education, Navy
training, Navy eLearning courses,
Certifications, PQS, etc.
NOTE: for Warfare Quals, review your
“Member Data Summary” page.
Periodically (Reenlistments, Retirements, Separations, etc.), your Training Summary is printed as form NAVPERS
1070/881 (which, along with NAVPERS 1070/880, replaces the old Page 4) and submitted to OMPF. (Print your own
copy, using the “Qualification History” button at bottom of page.)

Action: Verify "Honors and Awards"
Periodically, your Honors and Awards are printed as form NAVPERS 1070/880 (which, along with NAVPERS 1070/881,
replaces the old Page 4) and submitted to OMPF. (Print your own copy, using button at bottom of page.)
IMPORTANT
If data entries are “Not Verified”, request your
Personnel Office, CPC or PSD to investigate. (You may be required
to provide documentation to support Verification approval.)
Information “Not Verified” will NOT print on NAVPERS forms.
27

Action: Verify Performance data
28
Performance
FITREP/Eval performance
marks, recommendations,
etc.
Your signed FITREP/Eval is mailed to NPC by your command.
Once verified, it is submitted to OMPF. Additionally,
information is extracted and sent to your ESR.
 Click View All to review past reports.
 NOTE: Narrative comments are not entered into ESR and
can be viewed only in your OMPF.

How to print documents from ESR
1. At the bottom of ESR pages, look
for and click on buttons provided.
2. When pop-up message opens,
click “OK”.
3. Go to “NSIPS Report
Manager” on the left
navigation menu.
4. Click “Refresh”
several times, then
click “View” when
the button appears.
5. Locate the PDF
file and click to
view and print
your document.
29
1
2
3
5
4

Action: Review ESR routinely
 Every six months review your ESR and verify that it contains
accurate and current information.
 If you discover errors or missing information, contact your
command Personnel Office, CPC or servicing PSD.
30
IMPORTANT
 Actions taken to update your ESR will not automatically update
other personnel systems, such as Navy Awards or your OMPF.
 You may be required to update each personnel system individually.

Caution and a Warning: You must
Safeguard Personal and Private Information
Your records contain Personally Identifiable Information (PII).
- PII is any information that can be used to distinguish or trace your identity.
- Examples of PII include, but are not limited to:
• Name
• Social Security Number (SSN)
NOTE: Full and partial SSNs associated with a name are especially sensitive and commonly found on
many of your service record documents.
• Date of birth, home address, home phone number, personal email address
• Family data
• Religion, Race, National Origin
• Fingerprints, Photographs
• Performance Rating
• Security Clearance
• Leave balances, types of leave used
• Financial and Medical Information
31
IMPORTANT
Take special care to safeguard sensitive personal elements and all medical
and financial information from persons without a need to know.

Action: Protect your PII
Protect PII using the following best practices:
- Share PII only with those who have a need to know.
- Store PII in a locked container, in a locked space, or on an encrypted
hard drive.
- When sending an email containing PII or attachments with PII, you must
Encrypt and digitally Sign the email.
- Destroy any document or electronic file containing PII if you don’t need it.
Keep only what is absolutely required.
32
IMPORTANT
 Personnel documents contain personal and private information that can be
misused for a variety of purposes, including identity theft.
 You must retain service record documents in a safe, secure place!

Summary
 Your Navy service record is maintained in two systems:
- OMPF contains official documents
- ESR contains personnel data
 You should review OMPF and ESR routinely and take
necessary action to update missing or inaccurate information.
- Actions taken to update OMPF and ESR will not automatically update
other personnel systems. Each system must be updated individually.
- Sources of support are your Personnel Office, CPC or servicing PSD.
- The Navy Personnel Command (NPC) website provides helpful
information (www.npc.navy.mil).
 You must protect your personnel documents by storing in a
safe, secure space.
33
This is a product of the OPNAV N15 Fleet Introduction Team with support from BUPERS-803 and PERS-313.
Please address comments and feedback to Ms Elizabeth McGrath, elizabeth.mcgrath@navy.mil.

How to review your ompf and esr (step by-step guide) 17 apr 2013

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