How to use Custom User Alerts in Blackboard Learn
- 1. How to use Custom User Alerts in Blackboard Learn 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential
- 2. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential2 Custom User Alerts can be set 1) to appear as a pop up message when a student first logs into a course or 2) to appear at the top of the course page. Faculty can access the Custom User Alerts tool by navigating to Course Management in the left hand menu in their courses. Under Course Tools, select Custom User Alerts.
- 3. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential3 To create a new Alert, select Add Alerts.
- 4. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential4 Under Select Recipients, select either All Course Users or Selected Student(s). To select a specific student or students, click on Browse. Inside the Browse pop-up window put a check mark next to the names of the individuals that will see the Alert. Then select Submit.
- 5. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential5 After selecting Submit in the Browse pop-up window, confirm that the correct names appear next to Selected Student(s).
- 6. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential6 Enter the text for your Alert in the Message box. You may use the HTML Editor to format any text that is entered.
- 7. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential7 Tokens: To automatically personalize Alerts, faculty may wish to use Tokens when creating the text of the Alert. Below is the First Name Token: @X@ras.firstname@X@ Tokens are case sensitive, so make sure the X is capitalized. For more about Tokens, visit the Rasmussen Faculty Guide to Blackboard Learn (Password AAOPD): http://guides.rasmussen.edu/facultyguidetoBlackboardLearn/tokens
- 8. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential8 Enter the start and end dates that correspond with the dates that the Alert should display.
- 9. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential9 Choose the Display Method you want for the Alert. Choosing Top of Course Home Page will show your alert at the top at the page. Choosing Pop-up Window will display as a pop-up when the student enters the course.
- 10. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential10 Top of Course Home Page Alerts: Students click the X to "acknowledge” that they have read the Alert and this will remove the Alert from the page. These alerts will not re-appear when a student leaves and then reenters the course, UNLESS an instructor sets the alert to “always display.”
- 11. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential11 Pop-up window alerts must be acknowledged by the student before they can click anywhere else or navigate in the course.
- 12. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential12 Choose a Display Status color to indicate the urgency of the Alert. Green = OK Yellow= Warning Red= Urgent
- 13. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential13 Always Display determines how often the alert will appear upon log in. The description reads, “Display the alert regardless of the user having previously acknowledged it. Please exercise caution when making alerts always display, as this can frustrate users.”
- 14. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential14 Faculty can return to the Custom User Alerts dashboard to review student acknowledgements of the various alerts. In the Acknowledged column, faculty can click on the blue hyper link to view a list of students that have acknowledged the Custom Alert.
- 15. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential15 Within the Custom User Alerts dashboard, faculty can edit the alerts by clicking on the text in the Subject column. Note: Alerts for single users cannot be edited once they are acknowledged. A new alert would need to be created in this case.
- 16. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential16 Faculty can also delete or archive previous alerts by selecting the box to the left of the alert recipient list and clicking on Delete or Archive. Deleting alerts will remove them completely from Learn. Archiving preserves alerts and allows you to copy them from course to course each term using the tool Copy from Another Course. Note: At the end of each term, you should archive alerts that you wish to use again in another course
- 17. 12/1/16 Copyright Rasmussen, Inc. Proprietary and Confidential17 Under Course Tools, use Copy from Another Course to copy these alerts from course-to-course.