How to use software house to get the most out of it?
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Working with a software house can expedite project completion, especially if you lack resources and expertise. It is important to balance costs, time, and quality, and to utilize models such as time & material or fixed price wisely to manage your budget effectively. Building a collaborative relationship with external teams can enhance learning and efficiency, ultimately benefiting your project outcomes.
How to use software house to get the most out of it?
- 1. WHAT YOU SHOULD LEARN FROM WORKING WITH A SOFTWARE HOUSE? Powered by
- 2. HOW TO BUDGET FOR IT? Powered by
- 3. You want to build your product quickly but don’t have resources You don’t know the technology You want to build your own IT department You want to learn new processes You have limited budget, no team but want/need to move forward anyways You need more stability than hiring a freelancer Working with a software house is good when: Powered by Most of the time your budget will be too small to build everything you want.
- 4. You always should hire external team to speed up your work. The quota you will get will be high, but you probably will finish your project before you'd even hire your first developer. Your new team will always need some time to learn before they get the ball rolling. Always ask yourself a question: Outsourcing is expensive but effective. Powered by How to quickly build MVP, an app or a feature? How much will we lose for each day while our project isn’t live? Can we afford that?
- 5. You probably don’t know a lot about technicalities; especially if you don’t have your own IT team. Software house finishes more projects in a month than your IT folks will do in a year. They saw a lot of good & bad coding. They are always up to date, their knowledge is vast, so is their experience - piggyback on that. Understanding technology takes time. Powered by How to build stuff without know-how & experience? Use this experience to save time on your projects.
- 6. When your business depends on technical solutions, it’s part of your job to actually know how it’s working & how to fix it if needed. Your folks can learn a lot working projects with external teams. This is the best time to build your IT team and still deliver project on time. If you are a technology company. Powered by You MUST have your own IT team. MUST. Use hybrid models for crucial parts of your business and outsource the rest.
- 7. Do you know how to hire & assess developers? How to push code into production? How to setup Continuous Integration or write unit tests? Probably not. Software houses had many iteration of those processes because they simply needed to - go ask them about it and they’ll share. Building processes take time. Powered by Get as much as possible from collaboration. Learn from them, it will save you time & money.
- 8. Your expectations are huge but your budget small? You still can move forward and deliver MVP of your project to show its effectiveness. It’s better to make more iterations on a small feature set than spend all your budget on a large untested product. You can build something on a budget. Powered by Always push for MVP. M stands for Minimal. You can outsource abroad to be more cost effective. It’s all about management and setting right goals.
- 9. You can’t build high quality products in short time without paying a lot of money. You can find a good, small & cheap software house but this will work for short. Most of the cheap software houses have problems with quality because they simply don’t have good developers—and these are costly. Never go for the cheapest offer. Powered by You need to find balance between costs, time & quality. You need to find balance between your team, freelancers & agencies.
- 10. HOW TO WORK EFFICIENTLY? Powered by
- 11. Understand how they make money to work efficiently Know when to use time & material and fixed price models Control your part of the deal Control your budget It’ll be always their fault You will always miss something No matter how good your partner is you will always be unhappy: Powered by There are always fuck-ups and you need to learn how to manage them.
- 12. Selling services is hard, staying afloat is even bigger challenge for agencies. The healthy price is build around this formula: 50% labour costs, 25% fixed costs, 25% profit & investments. The bigger company is the bigger margin they have. They deliver work you need. Powered by How software houses make money? On the other side of table there are people who need to pay for their expenses. You can’t buy their services below their costs.
- 13. When you use fixed price you will be charged for unpredicted changes & problems. The bigger project is the bigger overhead you get, the more you pay. Time & material gives you flexibility and ability to control each item of work, but you need to manage it tight to keep the budget spendings reasonable. It depends. Powered by When to use time & material or fixed price? Time & material is effective for both sides when you don’t know the exact specification of your product. Use fixed price if you do.
- 14. Each mistake in the API, lack of documentation, changing of requirements, lack of feedback or missed delivery time makes your collaboration with a partner harder. It costs time and money—to both of you. You need to have everything in order. Powered by The effectiveness of work is depending on your delivery. Remember that problems on your side are also affecting your project and your partner. Yet, if you’re disciplined, demand efficiency from them.
- 15. There is always a risk when you go with time & material. It can burn a lot of money and achieve no rewarding effects. Make sure to have clear product roadmap and business goals communicated. Without it a partner will use his knowledge to do best and not steal money from you. But it may be not enough. You always need to control your budget. Powered by Time & material is tricky but effective. You need to manage T&M and remember that each requests takes time and is costing you money. Spend it wisely.
- 16. When something isn’t working it’s always your outsourcers fault. Most of the time the very same problem would also occur with your own team. In both cases they should go solve it ASAP without even asking you. Don’t play the blame game for being human. Obstacle is the way. Powered by You will face many problems, learn how to solve them. Be humane—but demanding. They will repay in loyalty and engagement.
- 17. The better relationship you have with external team the more secure you are. If you’re flexible they will also be flexible. When you are having problems you should solve them together. They can offer you much more than just doing their work from task A to task Z. You’ll never know all the risks. Powered by You will always miss something. You will always miss something. It’s better to have a friend who can support you in tough times.
- 18. NOW, GO KICK ASS! Powered by
- 19. QUESTIONS? Powered by Piotr Biegun CEO at Whalla Labs piotr.biegun@whallalabs.com @piotrbiegun +48 607 127 551