How to Write a Weekly Report
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The document provides guidance on writing effective weekly reports. It recommends that weekly reports have a consistent structure with sections like urgent issues, problems, daily work, requests, and plans. The report should be concise at one page and sent in a timely manner. Feedback from management is important and the report helps demonstrate an employee's work and priorities to their manager.
![Presentation by Vladimir Nikolaev My contacts E-mail: [email_address] Skype: vladnikolaev MSN: [email_address] ICQ: 21-648-182 My profile on LinkedIn: http://www.linkedin.com/in/vladnikolaev Follow me on Twitter: http://twitter.com/VladNikolaev](https://image.slidesharecdn.com/about-weekly-reports-writing-1228334630762415-9/85/How-to-Write-a-Weekly-Report-25-320.jpg)
How to Write a Weekly Report
- 2. In general, the employee’s performance c an be evaluated by the achieved results . But as for an employee’s day-to-day activities , the productivity of his/her efforts during the paid work-time, and …
- 3. … finally, the employee’s own thoughts about the job itself all of that might be known primarily from his/her weekly reports . O f course, if these exist at all….
- 5. For a junior staff member the weekly report is the only possibility to demonstrate to his/her managment that h e /she is: doing the right things , doing things right, loyal to the c ompany , constantly progressing his/her knowledge and skills.
- 6. evaluation of their performance, keeping notice on their daily activities and issues they face, keeping track of the progress on the assigned tasks. The middle-level management uses the reports of his/her subordinates for the:
- 8. The report should be concise and clear, and shall not generally exceed one page . A l ong weekly report : requires longer time for preparing and , consequently, for reading and checking it , is an indicator of writer 's in ability to analyze information , and to s et up the priorities.
- 9. Weekly report must serve like two-way communication tool . Manager shall not just read, but make c omment s in the e mplo y ee ’ s report . Feedback is crucially important, even if it will look like a simple “ OK “ remarks . Subordinate shall keep asking his/her M anage r to make comments in his/her weekly reports .
- 10. Weekly report shall be sen t in-time . It is better to send your report on Friday ’s afternoons instead of Monday ’s morning s - simply because y our Manager may have time for checking them only on weekends .
- 11. The time required for writ ing and checking the weekly reports should be planned in your s chedule. Spend 5 minutes d a ily to summarize your activities, and you will make a remarkable weekly report on Friday evening in just 10 minutes.
- 12. Weekly report shall have a permanent structure . It shall contain permanent sections placed in a certain order . This will make the report easier to write, and, consequently, easier to read . It is better to assign n umber s to the report lines within each section .
- 14. Weekly report structure Urgent! Reminder Problems Daily work Requests and Proposals FYI Plans
- 15. Weekly report structure Urgent! Immediate feedback or action is needed
- 16. Weekly report structure Reminder Still waiting for… Waiting for… since… Waiting for… untill…
- 17. Weekly report structure Problems You shall r eport here the problems encountered during the reporting period and expected to be resolved in a regular way, wit h no need for the additional resources. Suggest a n action plan.
- 18. Weekly report structure Daily work You shall list here your own activities as well as activities of the unit that reports to you for the reporting period . Support your report with f acts and numbers highlighting the achieved results . Group the items by related topics.
- 19. Weekly report structure Requests and proposals I deas , suggestions, enquiries for complementary information or requests for the allocation of additional resources.
- 20. Weekly report structure FYI (section for the m id dle -level m anage ment onl y) O verall work assessment of the managed units in terms of their plans, KPI and progress towards C ompany ’s objectives.
- 21. Weekly report structure Plans You shall b riefly specify them for the next reporting period. R ank the priorities as : important and urgent, just important , and just urgent .
- 22. Weekly report shall demonstrate primarily the achieved results but not just things in process.
- 23. Weekly report shall indicate how productiv e is employee’s worktime, and how well t he employee performes his/her duties .
- 24. And the last important note about weekly reports writing: Clarity of writings indicates the precision of mind .
- 25. Presentation by Vladimir Nikolaev My contacts E-mail: [email_address] Skype: vladnikolaev MSN: [email_address] ICQ: 21-648-182 My profile on LinkedIn: http://www.linkedin.com/in/vladnikolaev Follow me on Twitter: http://twitter.com/VladNikolaev