Hr function list
Download as DOCX, PDF11 likes27,371 views
The document outlines the key human resources processes and responsibilities handled by the HR department, including forming and updating an HR manual, payroll management, recruitment from initial job requirements through offer letters, onboarding new employees, maintaining employee files, performance reviews, training programs, employee relations, generating reports, and managing employee exits. It provides details on the steps and activities involved in each major HR function.
Hr function list
- 1. 1. Formation of HR Manual and time to time updation of HR Manual 2. Payroll Management 3. Pre-Recruitment Process a. Receipt of requirement of manpower from various department heads. b. Scrutinise them and take approval from concerned authorities if the post is new. c. Prepare a recruitment budget and CTC for the employee and take approval. d. Select the appropriate Recruitment process. 4. Recruitment Process a. Prepare Advertisements etc for the recruitment. b. Scrutinise and shortlist the applications received. c. Send interview call letters/mails as required. d. Conduct Interviews through concern HOD/Manager and Director. e. Preparation of offer letters as required. 5. Joining Formalities: a. Administrating Joining formalities. b. Pre-Employment Reference checks. c. Preparation of Appointment Letter. d. Preparing and entering new hire paperwork. e. Co-ordinating to get Employee joining kit. f. Handing over the new hire to the concerned HOD/Manager. g. Preparation of Job Profiles co-ordination with HOD/Managers for new posts. 6. Employee Personal File Maintenance: a. Opening new file and Closing the Resigned employee’s File. b. Make sure all Employee files are maintained safely with care. c. Make sure all personal records are available in the files. d. Periodic Personal File Auditing. e. Maintenance of HRIS. 7. Confirmation Formalities: a. intimating the concerned HOD/Manager about the due dates for confirmation after completion of probation period. b. Conducting Confirmation Appraisals, if any. c. Co-ordinating for Skill Gap Analysis. d. Co-ordinating to set Quality Objectives for each job profile. e. Ensuring updation of the existing Job Profiles. f. Processing the Confirmation. 8. Statutory Compliance: a. Handling PF and ESI formalities in co-ordinating with labour consultant
- 2. 9. Training And Development: a. Conducting Induction Training for new hires. b.Training Need Analysis based on Skill Gap Analysis, Appraisal Feedback and suggestions. c. Co-ordinating External and Internal Training Programs. d. Maintaining Training Records. e. Analysis of Training Feedback. 10. Performance Appraisal: a. Formation of Appraisal system as and when required b. Educated employees about self-appraisal. c. Provided inputs to HOD’s for Appraisals. d. Prepared Appraisal Letters. 11. Employee Relation: a. having formal and Informal counselling with employees. b. Work on recreational activities to motivate employees. c. Processing required letters on employee’s request. 12. Report Generation: a.Generating attendance and leave report b.weekly and monthly recruitment reports c. Report generation of Pre appraisal, Appraisal and Post Appraisals. d. Salary Details Reports to Accounts Department. e. Generating and analysing Employee Attrition Reports, Training Evaluation, and Manpower Status. f. Reports as per the managements’ request. 13. Exit Formalities: a. Administering Exit paper work including all statutory requirements. b. Conducting Exit Interviews. c. Preparing Exit Interview Summary. d. Processing File to Accounts Department for final settlement.