Icdl Medual 1
- 1. ICDL Module (1) PART 2
- 2. Parts of a computer You should understand some of the basic elements that make up a computer including: Central processing unit (CPU) Types of memory The hard disk Input and output devices
- 3. CPU (Central Processing Unit) one of the most important components within your computer. It determines how fast your computer will run CPU speed is measured by its MHz or GHz speed. performs all the calculations within the computer, when running programs such as word-processors, spreadsheets and databases.
- 4. The CPU contains following elements: Control Unit: controls the sequencing and timing of the other elements making up the CPU. Arithmetic Logic Unit (ALU): performs the mathematical calculations using data stored within the CPU registers. Registers: The registers are memory storage areas within the CPU that hold the data that is worked on by the ALU. BUS: The computer bus transports data between the memory and registers.
- 5. Memory (RAM) Random Access Memory Is where the operating system is loaded to when you switch on your computer Applications are copied to when you start an application, such as a word processor or database program. When you create data, (e.g. letters and pictures), these are initially created and held in RAM and then copied to disk when you save the data. As a rule of thumb, the more RAM you have installed in your computer the better
- 6. Memory(RAM)
- 7. ROM-BIOS ROM-BIOS (Read Only Memory Basic Input Output System). contains all the code required to control the keyboard, screen, disk drives, serial communications, and other functions. The BIOS is typically placed in a ROM chip that comes with the computer. ◦ This ensures that the BIOS will always be available and will not be damaged by disk failures. It also makes it possible for a computer to boot itself. Because RAM is faster than ROM, though, many computer manufacturers design systems so that the BIOS is copied from ROM to RAM each time the computer is booted. This is known as shadowing.
- 8. Disks You use disks to store any data that you create. There are many different types of disks: - Hard Disks - CDs / DVDs - Removable Disks (pendrives) - On so on…
- 9. The Hard (Fixed) Disk Hard disks are the main, large data storage areas in a computer. Hard disks are used to store your operating system, your application programs and your data. They are much faster than CD/DVDs and can also hold much more data. Hard disks are installed within the system unit of your computer.
- 10. Input/output ports located at the back or on the side of your computer. such as USB, serial, parallel , network and FireWire ports. connect your computer to other devices, such as printers, scanners and cameras.
- 11. Universal Serial Bus (USB) Port Located at the back / front of the system unit connect devices such as printers, scanners and digital cameras. Memory sticks can also be plugged into a USB port allowing you to copy data to or from your hard disk.
- 12. Serial Port The serial port is a socket located at the back of your computer Connect a modem to computer . They are commonly labeled as COM1 or COM2.
- 13. Parallel Port The parallel port is a socket located at the back of your computer Connects a printer. It is commonly labeled as LPT1 or LPT2. Note :These days you are more likely to use a USB cable to connect the computer to a printer
- 14. Network Port allows you to plug a „network cable‟ into your computer, lets you communicate with other computers connected to your local network or to other computers via the Internet.
- 15. FireWire Port FireWire is an interface from Apple Inc. High data transfer between your computer and a compatible device such as a digital camera. FireWire has largely replaced earlier ways of transferring data, such as parallel or SCSI cables. There are numerous versions of FireWire including fibre optic, coaxial and wireless versions. Most multimedia computers will have FireWire ports built into them.
- 16. Factors affecting computer performance CPU clock speed RAM size Type of graphics card processor Memory (RAM) The number of applications running.
- 17. Factors affecting computer performance CPU clock speed ◦ The clock speed is given in megahertz (MHz or GHz). ◦ The higher the speed the faster the computer. RAM SIZE o As a rule the more memory you have the faster the PC will appear to operate.
- 18. Factors affecting computer performance ◦ Hard disk speed and storage ◦ speed, defined by the disk access time, which is measured in milliseconds ◦ The smaller this access time the faster the hard disk will store or retrieve data. ◦ The disk storage capacity is measured in Gigabytes (GB)
- 19. Factors affecting computer performance Free hard disk space ◦ Windows is moving data between the hard disk and RAM and create many “temporary files” which it uses for managing your programs ◦ In fact, if you have very little free hard disk space you may find that Windows will not be able to run your programs at all.
- 20. Factors affecting computer performance De-fragmenting files ◦ Go to Start menu, select Programs, then Accessories / System tools group, there is a de-fragmentation program. ◦ Running this periodically may noticeably speed up the operation of your PC. ◦ When you use a PC, over a period of time the files get broken up into separate pieces which are spread all over the hard disk. ◦ De-fragmentation means taking all the broken up pieces and joining them back together again.
- 21. Factors affecting computer performance Multitasking considerations Windows is a multitasking system, which means that it can run more than one program at a time. However, the more programs which are running at the same time, the slower each one will run. To some extent this slowing effect depends on what each program is doing(video).
- 22. Factors affecting computer performance CPU speeds ◦ Speed (operating frequency) of the CPU is measured in megahertz (MHz) or gigahertz (GHz). ◦ The higher the value the faster the CPU will operate. ◦ 1 MHz means that the device will run at one million cycles per second. 1 GHz is a thousand times faster, so that 1 GHz 1000 MHz.
- 23. Memory and Storage You can store data on your hard disk, while data which is being processed is stored in RAM . Data which is stored on a hard disk can be permanent, while data in RAM is only temporary (also referred to as „volatile‟).
- 24. RAM Random Access Memory (RAM) is the main 'working' memory used by the computer. When the operating system loads from disk when you first switch on the computer, it is copied into RAM. The original IBM PC could only use up to 640 KB of memory whereas a modern computer can effectively house as much RAM as you can afford to buy. Commonly modern computers are supplied with over 128 MB of RAM (Usually you find computers with 1 or 2 GB or RAM – (1 GB is equivalent to 1024 MB).
- 25. ROM Read Only Memory is a special type of memory chip which holds software which can be read but not written to. A good example is the ROM-BIOS chip, which contains read-only software. Often network cards and video cards also contain ROM chips.
- 26. ROM-BIOS The 'Read Only Memory Basic Input Output System' chip is a chip located on the computer's system (mother) board, contains a software When you first switch on the computer the ROM-BIOS software performs a self-diagnostic to check that the computer is working OK. This software then loads your operating system from the disk into the RAM.
- 27. Video (graphics) memory The picture which you see on your screen is a form of data and this data has to be stored somewhere. The on-screen pictures are held in special memory chips called video memory chips; These chips are usually located on the video card. A modern computer will be supplied with several Megabytes of video memory.
- 29. Measurement of storage capacity Bit: Computer are digital. This means they work by processing ones and zeros. The basic one or zeros is called a bit of information. Byte:There are eight bits in a Byte. KB - Kilobyte:There are 1024 bytes in a KB MB - Megabyte: There are 1024 KB in a MB GB - Gigabyte: There are 1024 MB in a GB TB - Terabyte: There are 1024 GB in a TB
- 30. Types of storage media CDs, DVDs, USB flash drives, memory cards, internal hard disks, external hard disks, network drives and on-line file storage. Some are more suitable than others for a particular job, for instance a flash drive is great for quickly transferring relative small amounts of data from one computer to another.
- 31. Internal hard disks All PCs are supplied with an internal hard disk. This is where the operating system (such as Windows),your data ,applications are stored.
- 32. External hard disks These are secondary hard disks that you can plug into your computer. They are connected via a USB cable. They are available in a range of speeds and storage capacities and are an ideal way to backup your data, such as photos or movies
- 33. CDs Most computers are now supplied with a CDROM (Compact Disc - Read Only Memory) drive. CD-ROM discs look exactly like music CDs but contain computer data instead of music. It can hold a vast amount of data (equivalent to the storage capacity of over 450 floppy disks). The other big advantage of CD-ROMs is that they are interchangeable. This means that you can own a range of different CD-ROM s and choose which one to insert into your CD-ROM drive.
- 34. DVDs "Digital Versatile Disk”. Similar to CD-ROM drives but allows you to use DVD disks, which contain vastly more information than a traditional CD - ROM disk. These also transfer the data from the disk to the computer far faster, allowing you to watch movies on your computer screen. A CD-ROM can store 650 – 700 MB of data, while a single-layer, single-sided DVD can store 4.7 GB of data.
- 35. Recordable CD & DVD drives WORM (Write Once, Read Multiple) CD-ROMs are read-only devices, but increasingly people are purchasing a special type of CD drive unit which allows you to record data, music or video to your own CDs. These devices require the purchase of special CDs to which you can write, called CD-R (Compact Disc – Recordable).
- 36. CD-Rewritable (CD-RW) allows you to erase discs and reuse them, but the CD-RW media does not work in all players. CD-RW drives are able to write both CD-R and CD-RW discs.
- 37. USB flash drives (memory sticks) Flash drives plug into the USB port and when viewed via the Windows Explorer, look just like any other drive. They are supplied in a range of sizes with the 1 GB devices being a very cheap way of transferring relatively small amounts of data between computers.
- 38. Memory cards A memory card (also called a flash memory card) is a card containing memory chips that is often used in devices such as digital cameras, mobile phones, music players, video game consoles, GPS system and similar devices where there is a need to store data in a compact from, often using a battery power source. There are a number of different types of memory cards with different storage capacities. Many new PCs have built-in slots for different types of memory cards.
- 39. Network drives and on-line file storage When the computers are connected together via a network. You can store your data centrally, on a network server. This network server should be backed-up by the IT support staff on a daily basis. Alternatively you may create and store your data on your own PC or laptop and periodically copy it across the network to be stored safely on a central network server. In many companies network software automatically backs up selected folder on each computer to the central server.
- 41. Floppy disks (diskettes) They are very slow compared to hard disks or CD-ROMs hold relatively small amounts of data (1.44 MB). However, as diskettes are unreliable this is not the best way of backing up valuable data. Modern computers and laptops are not normally supplied with this type of drive.
- 42. Input Devices Input devices allow you to input information to the computer and such as the keyboard and mouse.
- 44. Keyboard The keyboard allows you to type information into the computer. The keyboard is built into laptop computers but is a separate item if used with a Desktop computer. They can be connected via cables or may be wireless.
- 45. Mouse In Microsoft Windows, you use the mouse to : select drop down menus, point and click on items, select items and to drag and drop items from one place to another.
- 46. Scanners A scanner allows you to scan printed material and convert it into a file format which may be used within the PC. You can scan pictures and then manipulate these inside the PC using a graphics application of your choice. you can scan printed text and convert it to : ◦ a picture of the text ◦ actual text which can be manipulated and edited as text within your wordprocessor. The OCR (Optical Character Recognition) are programs designed for converting printed text into editable text within your applications.
- 47. Tracker balls Alternative to the traditional mouse Favoured by graphic designers. Give much finer control over movement of the items on the screen. It may takes a while to get used to it, but offer a lot in terms of added flexibility.
- 48. Touch pads(trackpad) A touch pad is a desktop device and responds to pressure. Used in conjunction with a special pen they can be used by graphic artists wishing to create original, digital artwork.
- 49. Light Pens A light pen is a handheld input device that looks like a pen. The pointing device is used instead of a mouse to move around the screen.
- 50. Joysticks Many games require a joystick There are many different types, the more sophisticated respond to movement in 3 axis directions, as well as having a number of configurable buttons.
- 51. Microphones Early voice recognition systems offered very poor results, due to the limitations of the software combined with hardware It takes a lot of CPU processing power to convert the spoken word into text which appears on the screen. Recent systems allow you to talk to a PC and see text appear on the screen. You have to train the software to respond to your particular voice. still not perfect this is a key technology of the future.
- 52. Webcams A small digital movie camera (a Webcam) mounted on the PC monitor to allow two-way communication involving not just text communication but sound and video communication as well.
- 53. Digital Camera A digital camera can be used to store images digitally in a memory within the camera (or on memory cards). These pictures can easily be transferred to your computer and then manipulated within any graphics programs.
- 54. Output Devices Output devices: Include items such as monitors, printers, speakers and headphones.
- 55. VDU (Visual Display Unit) Traditional computer monitors CRT (Cathode Ray Tube) ◦ based on the same sort of technology that is used in a television screen. ◦ common sizes range from 15" to 21" screens Flat Screens ◦ take less space on the desk ◦ use less energy.
- 57. Screen size They are supplied in different sizes, common sizes range from 15" to 21" screens.You should be aware that often if you specify a screen of a certain size, say a 17-inch screen, this is the size measured diagonally, not horizontally across the screen.
- 58. Projection devices Can be attached to your computer Useful for displaying presentations to a group of people such as Microsoft PowerPoint. They are used within education and are also very popular for sales presentations.
- 59. Projection devices When purchasing one of these devices the two things to look out for are : ◦ The resolution (go for a minimum of XGA 1024X 768) ◦ The brightness of the lamp (the brighter the better). ◦ Other factors to be aware of are the quietness of the device, ◦ as well as the cost of replacement bulbs.
- 60. Speakers and headphones Most computers are sold with the capability to add a pair of speakers to your system unit. In fact, in some cases, the computer screen may have speakers built directly into the unit. Most computers allow you to plug headphones into one of the computer sockets.
- 61. Speech synthesizers ability not only to display text on a monitor but also to read the text to you. Thus, you could receive a text email from a colleague and the system could read that email to you. This is of enormous benefit to the visually impaired when using a computer. On the flip side, it is now possible to use a microphone to talk to the computer and for the computer to directly convert the spoken word into text which will be displayed within say your wordprocessor. Whilst these systems are far from foolproof they are getting better as more advanced software is being made available.
- 62. Printers There are a vast number of different printers available. Most common are inkjet and laser printers both of which can now produce coloured output.
- 63. Different types of printers There are many different types of printers. In large organisations and offices, laser printers are most commonly used because they can print very fast and give a very high quality output. In most organisations, the printers are connected to the computers via a network. This means that each person with a computer does not require his or her own printer. Each computer connected to the network can print using a particular shared printer.
- 65. Laser Printer This type of printer is mostly used in offices where high amount of copies is necessary to be printed, it is more economical and it uses the same system as a photocopier, these are more common in black and white only, but nowadays colour laser printers are also being introduced.
- 66. Laser Printer produce high print quality at high speed. Called "laser printers” because they contain a small laser There is a wide range of laser printer manufacturers such as Postscript, a type of printer which is designed to give very high quality reproduction of pictures.
- 67. Colour laser printers More recently colour laser printers have dropped in price and are entering wide spread use. you should be aware of the fact that the "price per page", especially if you are using a lot of colour on a page can be very high compared to the cost of printing in black and white(mono).
- 68. Inkjet Printer Inkjet printers work by using tiny jets to spray ink onto the paper. Inkjet printers are very quiet in operation and produce print quality comparable to that of laser printers, though laser printers still have the edge in terms of speed. Inkjet printers are ideal for, e.g. printinlow volume printing where high quality print is required and speed is not a high priorityg letters in a small office or in the home.
- 69. Dot Matrix Printer Work by firing a row of pins through an ink ribbon onto the paper. The more pins the print head has the higher the quality of the print, most modern dot matrix printers have 24 pins. Unfortunately, dot matrix printers can generate a lot of noise and do not produce a very high quality of print, especially when printing graphics. As a result, the inkjet printer has now largely replaced the dot matrix printer. Dot matrix printers are used for high volume / low quality printing, e.g. printing company pay slips.
- 70. Plotter Plotters are used to print or plot large formats such as floor plans and large photographic posters. Plotters are often used by engineers, designers and architects to produce large technical drawings (often a metre wide and any length). The paper is rolled back and forth, while a set of ink pens move side to side, dropping down onto the paper when required.
- 71. Input and output devices Some devices are both input and output devices. A modem can be used for downloading information from web sites and receiving emails. It can also be used for uploading and sending emails. Thus, we refer to a modem as both an input and output device.
- 72. Another example of an input-output device is a touch screen, which is used as both a visual device, as well as a pointing device.
- 73. What is software? The software is the collection of instructions which makes the computer work. For instance, when you type in words via the keyboard, the software is responsible for displaying the correct letters, in the correct place on the screen. Software is held either on your computer‟s hard disk, CD-ROM, DVD or on a diskette (floppy disk) and is loaded (i.e. copied) from the disk into the computers RAM (Random Access Memory), as and when required.
- 74. operating system The operating system is a special type of program which loads automatically when you start your computer. The operating system allows you to use the advanced features of a modern computer without having to learn all the details of how the hardware works.
- 75. operating system There are a number of different types of operating systems in common use. The IBM PC (Personal Computer) was introduced way back in 1981 and was originally supplied with an operating system called DOS (Disk Operating System). This operating system was very basic, and you had to be a bit of a computer expert just to understand how to use it. It was NOT user-friendly. Later on, Microsoft introduced Windows and this is the operating system which is most widely used on PCs today. It had a Graphical User Interface (GUI), i.e. you could 'drive' it using a mouse and drop down menus.
- 76. Operating systems IBM produced an operating system called OS/2 but this was largely ignored and is only used by a few companies. • UNIX and Linux are other examples of operating systems which may be run on PCs. • Other types of computers, such as those manufactured by Apple have a completely different operating system.
- 77. application program An application program is the type of program which you use once the operating system has been loaded into memory (RAM). Examples
- 78. Word processing A word processing program allows you to produce letters, memos, etc., easily.You can easily mail merge a list of names and addresses to produce mass mailers. Examples: Microsoft Word Lotus Word Pro WordPerfect
- 79. Spreadsheets A spreadsheet program allows you to work out a company‟s income, expenditure and then calculate the balance. It enables you to make 'what if' type projections of how the company will fair in the future and to forecast how changes in prices will affect profits. Examples: Microsoft Excel Lotus 123
- 80. Databases A database program allows you to compile information and then to search this information to extract just the information you require. For instance, if you have a database of all the equipment housed within an office you can very simply produce a report listing only the equipment above a certain value. Examples: Microsoft Access Lotus Approach
- 81. Presentation A presentation program allows you to produce professional looking presentations, which can be printed out directly onto slides for use with an overhead projector. Alternatively, you can display your presentations directly on a computer screen or via a computerized projector. Examples: Microsoft PowerPoint Lotus Freelance
- 82. E- mailling Programs There are many emailing programs available. As the name suggests you use these to send and receive emails. Microsoft Outlook is supplied within Microsoft Office. Another well know example is the Thunderbird email program.
- 83. Web browsing Applications used to view and interact with the World Wide Web (WWW). Examples: Microsoft Internet Explorer -Netscape Navigator Mozilla Firefox
- 84. Photo editing applications These programs allow you to edit digital photos. You can adjust items such as the picture brightness, contrast and colour balance. You can remove defects such the red eye effect often caused when using a flash. You can also apply interesting special effects and filters to visually enhance your photographs. Examples include Photoshop from Adobe and Paint Shop Pro from Correl.
- 85. Computer Games Computer games started off as simple bat and ball games and today have evolved into an enormous worldwide business. The level of graphical detail on the screen gets better each year.
- 86. Accessibility options Software There are a range of options to improve computer accessibility. These cover: ◦ ◦ ◦ ◦ Voice recognition software Screen reader software Screen magnifier software On-screen keyboard. Many web sites are now compatible with a software to increase accessibility.
- 87. Voice recognition software Voice recognition software lets you talk to a computer and use simple commands or sentences. These systems are easily confused by regional accents and background noise, but are getting better
- 88. Screen reader is a program that reads the contents of a computer screen aloud to a user. Screen readers are used primarily by visually impaired persons. Screen magnifier is a program that magnifies a portion of the computer screen, so that it can be more easily viewed. Screen magnifiers are used primarily by individuals with partial visual I mpairment. On-screen keyboard is a program that displays a virtual keyboard on the computer screen that allows people with mobility impairments to type data by using a pointing device or joystick
- 89. Networks A network is a group of two or more computer systems linked together in order to share resources . Advantages Sharing of peripheral devices,programms ,data and provides efficient communication
- 90. Network Types 1- A LAN (Local Area Network) :PCs are connected together within a company or organization. For instance if ten people are working together within an office. A single printer ,scanner ,modem and information can be shared between them
- 91. 2- WLAN (Wireless Local Area Network) Allows you to connect to other computers within your LAN using wireless technology. 3- WAN (Wide Area Network) Allows you to connect to other computers over a wider area (i.e. the whole world).
- 92. Client/server networks This term relates to the type of network where resources are kept centrally on the server and used locally by the client. A client is a computer that requests data from another computer known as a server The server tends to be a very powerful PC (or group of PCs), while each client workstation, which the users have, is less powerful.
- 93. Internet A collection of networks started by and for the US military then educational system, and now by the commercial world. The Internet is a global network of interconnected networks. The unique thing about the Internet is the sheer amount of information which you can access from it. Can be used for research, communication, marketing and business, amongst other things.
- 94. World Wide Web (WWW) vs. the Internet The World Wide Web (WWW) is just a small part of the Internet as a whole. The Internet relates to all the hardware and software involved, as well as the WWW. It also includes FTP (File Transfer Protocol), email and newsgroups. The WWW is basically the text and pictures which you can view using your web browser, such as Microsoft Internet Explorer, or Netscape Navigator.
- 95. Intranets An Intranet is a smaller, closed version of the Internet, which can only be accessed by authorized members of an organisation. An Intranet uses Internet technologies to allow users to access company documents, search databases, schedule meetings and of course send emails. The Intranet can only be accessed by employees working within a particular firm, using a specific username and password.
- 96. Extranets An Extranet is an Intranet which is partially accessible to authorised outsiders. Extranet also allows outsiders who have been issued with a password to gain limited access to information held on a company network. Extranets are being used as a way for business partners to share information.
- 97. Data Transfer Downloading from & uploading to a network You can „download‟ copy data from a network to your computer, such as downloading a file from a web site. Another example of downloading would be copying a file from another computer on your Local Area Network to the hard disk on your computer. Uploading refers to copying data from your computer to another computer, either on your local area network or on your company web site.
- 98. Data transfer rate measurement When you download or upload data the speed of the data transfer is measured by the amount of data that is transferred per second. Common transfer rate units are: - Bits per second (bps). (Very slow bits per second). - Kilobits per second (kbps). - Megabits per second (mbps). (High speed data transfer is measured in megabits bits per second.
- 99. Broadband vs. dial-up Internet connection services Dial-up connection ◦ you plugged a modem into your computer, which in turn was plugged into a phone line. ◦ Each time you wanted to connect to the Internet you had to dial up your Internet Service Provider (ISP), via your modem and you would be connected to the Internet. ◦ You were charged for every second that you connected to the Internet. ◦ Dial up is very slow. ◦ It is OK for browsing Websites A broadband Internet connection: ◦ permanently connected to the Internet. ◦ Charged by a monthly fee. ◦ The speed of your broadband connection depends on how much you wish to pay each month. ◦ A fast broadband connection allows you to view movies and listen to music.
- 100. Internet connection options Phone line : The most common type of Internet connection.Your computer is connected to a modem which connects to the phone line.You can use dialup or broadband via the phone line. Cable : The same cable that supplied TV channels can also supply your Internet connections. Often cable gives you very high speed Internet access. Mobile phone : This is often very expensive. The connection is established via special, Internet compatible mobile phones. Wireless Hot Spots : Some public places, such as airports and local councils now offer wireless access to the Internet. Sometimes this service is provided free of charge. It may also be provided with a charge, or else you may need a username and password in order to use the service (e.g. in universities) Satellite : In remote areas, your only way to connect to the Internet may be via a satellite link. This may require large satellite dishes and expensive specialised equipment. Internet connection high