IDOC-ALE-COMPLETE DETAILS WITH THE CONFIGURATION

Real Experience. Real Advantage.
[ Agenda
 About Courier
 EDI
 Overview
 Standards
 IDOCS
 What are IDOCs?
 IDOC Processing
 SAP Configuration for IDOCs and EDI
 Adding Data to IDOCs
 Wrap Up
 Lessons Learned & Benefits
 Questions
6

[ EDI Overview
 What is EDI
 Electronic Data Interchange
 A method for passing process documents between companies in
an electronic format.
 A Quasi Standard
 Each customer has their own interpretation.
 Some customers cannot handle standard segments.
 Codes within a field are not always standard.
7

[ EDI Process Overview
8
Courier
EDI
Mailbox
eVision
EDI Tool
& Scheduler
SAP
Order
Functional
Ack 997
SAP
Delivery
SAP
Invoice
PO Ack
855
Invoice
810
Order
850
Partner
EDI
Mailbox
Partner
Order
PO Ack
Partner
Invoice
S
A
P
F
L
A
t
F
I
L
E
S
A
P
I
D
O
C
D
A
T
A
B
A
S
e

[ EDI Document Types and Components
 Document Types (300 +)
 850 Purchase Order
 855 Purchase Order Acknowledgement
 856 Advanced Shipment Notice
 810 Invoice
 997 Functional Acknowledgement
 Document Components
 Sender & Receiver IDs
 Segments and Delimiters
9

[ EDI Standards
 Standards
 X12
 EDIFACT
 Interchange Control Header ISA
 Functional Group Header GS
 Message Header ST
 User Data Segments
 Message Trailer SE
 Functional Group Trailer GE
 Interchange Trailer IEA
10
Interchange
Group
Document

[ Sample EDI Document (850 / PO)
 Header
 From / To
 Group
 Document
 PO #
 Dates
 Items
 Summary
11
ISA*00* *00* *ZZ*AMAZON
*ZZ*201338X *120411*0426*U*00305*000007494*0*P*:
GS*PO*AMAZON*201338X*20120411*0426*7494*X*004010
ST*850*0001
BEG*00*NP*S0930755**20120411
CSH*Y
DTM*064*20120412
DTM*063*20120504
N1*ST**15*8013861
PO1*1*5*EA*19.95*PE*IB*0486992314
PO1*2*4*EA*19.95*PE*IB*0486992276
PO1*3*2*EA*24.95*PE*IB*048699225X
PO1*4*7*EA*39.95*PE*IB*0486992209
PO1*5*46*EA*19.95*PE*IB*0486990974
CTT*5*64
SE*14*0001
GE*1*7494
IEA*1*000007494

[ EDI Communications
 VAN (Value added network) – Email box in the cloud.
Expensive.
 FTP (File transfer protocol) – Requires FTP server. Documents
are pulled
 AS2 (Applicability Statement 2) – Requires AS2 server. Secure
data transport protocol. Documents are pushed.
12

[ Agenda
 About Courier
 EDI
 Overview
 Standards
 IDOCS
 What are IDOCs?
 IDOC Processing
 Wrap Up
 Questions
13

[ SAP IDOC – Intermediate Document
 SAP Standard Interface Methodology
 Standard Documents exist for many SAP
transactions
 Tools are supplied for monitoring and
maintenance
14
14
SAP
Order
SAP
Delivery
SAP
Invoice
S
A
P
F
L
A
t
F
I
L
E
S
A
P
I
D
O
C
D
A
T
A
B
A
S
e

[ IDOC Overview - WE02
 Inbound vs.
Outbound
 Message
Types
15

[ IDOC Correction - BD87
 Error Detail
 Drill to IDOC
details
 One step vs.
Two Step
Reprocessing
16

[ IDOC Detail View
 Accessible
from WE02
or BD87
 Data on right
reflects
selection on
left
 Only
populated
data is shown
17

[ SAP Configuration
 WEDI
 Administration
 Test
 Documentation
 Development
 Control
18

[ SAP Configuration
 Partner Profiles – WE20
 All partners doing EDI transactions must have their own profile.
 Logical Systems – BD84
 Identifies each SAP system.
 RFC Connections – SM59
 Ports – WE21
 Specifies source or destination of IDOCs
19

[ SAP Configuration – Partner Profiles - Overview
 WE20
 Outbound
 ASN
 POA
 INV
 Inbound
 PO
20

[ SAP Configuration – Partner Profiles – Orders Message
 Process Code
 Use F4 or
WE64 to get
list of possible
codes
21

[ SAP Configuration – Partner Profiles – DESADV Message – Outbound Opti
 Receiver Port
 Output Mode
 IDOC Type
 Basic
 Extension
(custom)
22

[ SAP Configuration – Partner Profiles – DESADV Message – Message Contro
 Message Control
 F4 for options
 Message Type
 Same as
printed
options
 Process Code
 F4 or WE64
for options
 Double click
to see function
module
23

[ SAP Configuration – Partner Profiles – Message Type Crib Sheet
Message
Type BasicType Extension Application
Output
Type
Process
Code
ORDRSP ORDERS05 ZORDER05 V1 BA00 SD10
DESADV DELVRY03 ZDELVRY3 V2 ZD00 DELV
INVOIC INVOIC02 V3 RD00 SD09
24
Message
Type BasicType Extension Application
Output
Type
Process
Code
ORDERS ORDE
Inbound Messages
Outbound Messages

[ Agenda
 About Courier
 EDI
 Overview
 Standards
 IDOCS
 What are IDOCs?
 IDOC Processing
 Wrap Up
 Questions
25

[ Adding Data to IDOCs
 CMOD
 Defines projects that contain SAP Enhancements
 Can be enabled or disabled for testing
 SMOD
 Access Enhancements and Modify Components
 Component Descriptions exist here and not in CMOD
 Most of my work was done in outbound IDOCs
 Customer required data not in standard IDOC but exists in SAP
document
26
Project Enhancement /
User Exit
Component / Function
Module

[ Finding the Correct Enhancement
 Use F4 in SMOD
 Search for enhancements with you document description in the
Exit Name or more likely the Short Text.
 Use Google
 “How do I add data to SAP IDOC for Purchase Orders”
27

[ Looking at Components with SMOD
 Make sure to
used scroll to
find all
components
28

[ Function Module for Enhancement
 When you double
click on the
include the first
time, SAP will ask
you to create the
include.
 Look at structures
to see what data
is available.
 Run in debugger
and validate
available data.
29

[ Courier’s EDI / IDOC Enhancements
Project Description
Enhance
ment Description
ZSEDI Order Create VEDA0001 Import Order Cancel Date to Z-field.
ZEDIACK PO
Acknowledgement
SDEDI001 Add Sales Org to Receiver ID.
Multiple publishers using same
customer number.
ZEDIASN Advanced Ship
Notice
V56K0001 Add Sales Org to Receiver ID.
customer number.
ZEDIASN Advanced Ship
Notice
V56K0001 Add Item Data: BOL #, Order Qty,
Weight, Carton Qty.
ZEDIINV Invoicing LVEDF001 Add Sales Org to Receiver ID.
customer number.
30

[ Agenda
 About Courier
 EDI
 Overview
 Standards
 IDOCS
 What are IDOCs?
 IDOC Processing
 Wrap Up
 Questions
31

[
32
Lessons Learned and Benefits
 EDI provides easy processing of orders
 No data entry
 Automated feedback
 SAP Provides a robust IDOC environment
 Supports EDI and many other interfaces
 Easy to review, maintain and reprocess
 SAP can be easily extended to conform to different
interpretations of the EDI standards

[ Questions?
33

[
34
[
 Thank you for participating.
SESSION CODE: 2504
Peter Sammons, Courier Corporation
psammons@courier.com
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc

IDOC-ALE-COMPLETE DETAILS WITH THE CONFIGURATION

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