Improving Conference Management A new Technology Paradigm.
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The document discusses the challenges faced by academic conferences, highlighting that 1.8 million days are spent on them each year, with only 30% dedicated to actual work. It emphasizes the need for a comprehensive technology solution to streamline the entire spectrum of conference operations, from registration to paper submissions. The platform 'Explara' is proposed as a potential holistic solution to improve efficiency and reduce operational complexities in conference management.
![Conclusion
However, due to the general fragmented nature of those
platforms, something more comprehensive is required.
This is where we need a more holistic events platform
such as Explara, which takes care of and empowers the
entire range of events operations, from registration to
in-venue management and paper submissions.
[Read full version of this whitepaper here: https://in.explara.com/solutions/whitepapers]](https://image.slidesharecdn.com/explara-finalppt2-180419125743/85/Improving-Conference-Management-A-new-Technology-Paradigm-14-320.jpg)
Improving Conference Management A new Technology Paradigm.
- 1. Improving Conference Management A new Technology Paradigm.
- 2. Conferences are one of the more widely used formats for collective discourse, involving a huge number of participants. Organizations which have discourse as a core activity – such as academic institutions – spend a great proportion of their time in executing conferences. Introduction
- 3. In this Presentation , we will primarily focus on academic conferences or symposiums and attempt to get to a more reasonable execution approach than is currently in place. In order to understand the scenario better, we would go through the evolution of conferences over the ages in brief and its current form.
- 4. History Over varied topics – ranging from politics and intrigues to mundane casual affairs. Even in this primeval form, it reflected the modern knack for generating knowledge through churning available ideas. The Buddhist Councils and the Christian Ecumenical Councils were primarily motivated by the wish to weed out differences and smoothen out rough edges between various internal ideological factions, through the tool of discourse
- 5. This basically means that – similar to most organized and institutionalized activities conferences have grown a bureaucracy around them and the core activities have gathered a huge amount of extra operational mass around them.
- 6. Current Ecosystem The current academic conference space can be broadly divided into two aspects –the organizer institutions or research bodies and the research participants. This includes planning, budgeting, finance, deciding the topic, appointing reviewers, allocating a certain number of papers to each reviewer, inviting abstracts, managing paper submissions and reviews and finally conducting the actual conference.
- 7. This includes planning, budgeting, finance, deciding the topic, appointing reviewers, allocating a certain number of papers to each reviewer, inviting abstracts, managing paper submissions and reviews and finally conducting the actual conference. Even if we leave aside the complexities involved in each of these individual aspects, the sheer magnitude of the entire operations demands a sophisticated, dedicated and time-invested human effort of massive scale
- 8. Challenges This means that 1.8 million days are spent in scientific conferences every year. Surprisingly, only about 30% of this total number of days or around 0.54 million days are spent in actual work. The rest of the days or around 1.26 million days a year are needed for back and forth communication in order to maintain operational sanity.
- 9. The following is a list of challenges, which academic and research organizations face while conducting conferences. • Wastage • Inefficacy • Uncertainty • Less Control
- 10. Technology-Based Solutions Most of these players are good at only one or two chosen areas of event management and not capable of handling the entire gamut of operations. What the academic conference industry needs is a technology paradigm, which can hand hold them for the entire spectrum of conference operations, starting from registration and in-venue management to abstract submission and paper reviews
- 11. Only the availability of such a holistic paradigm would be successful in taking away the problems of the academic conference management domain
- 12. Case Example The sheer range of activities and extent of areas, Explara covers, clearly shows that it does not only intend to support collaboration and communication among various elements in an event, but that it is meant for an all-round support, which includes activities like in-venue ticketing.
- 13. There are 2 specific tools of Explara, which can come to the assistance of conference organizers. One is Emaxio – the mobile app builder tool – and the other is Submix – the paper submission tool. Emaxio is a mobile app builder environment, powered by Explara.
- 14. Conclusion However, due to the general fragmented nature of those platforms, something more comprehensive is required. This is where we need a more holistic events platform such as Explara, which takes care of and empowers the entire range of events operations, from registration to in-venue management and paper submissions. [Read full version of this whitepaper here: https://in.explara.com/solutions/whitepapers]
- 15. Explara +91 9699611666 +1 (424) 297-5678 https://www.explara.com support@explara.com