information data and document management
- 1. 1 1 ITEM 1 Purpose and Scope 2 Process Activity Description 3 Key Work Process Interfaces 4 Performance Indicators Topics
- 2. 2 Purpose and Scope Information Management (IM) is the identification, optimisation, custodianship and connection of information and information-intensive processes to innovate, achieve competitive advantages and generate business and customer value. Information Technology (IT) is the use of any computer, storage, networking and other physical devices, infrastructure, processes and services to create, process, store, secure and exchange all forms of electronic information. IT is pivotal in creating more value out of the information. The purpose of the Manage Information, Data and System (MIDS) process is to enable the Asset Leadership Team, Site Process Owners (SPO), Site Process Focal Points (SPFPs) and Work Process Practitioners to manage information, systems and data effectively. IT and information management should enable the Assets to embark successfully on the digitalization journey which is about capturing quality data, turning data into insight and insight into action to improve the bottom-line value as well as the adoption of new technologies such as mobile devices, wearables, robotics and drones for automation. The integrated management of information, data and systems across the Asset’s management activities, improves bottom-line value by ensuring the Asset has reliable and secure IT systems and enabling improvement through: i. organisational and strategic planning for complete and accurate Asset information ii. efficient business processes using accurate, complete and trusted information saving time and rework iii. providing better and new insights into the operational and maintenance requirements of the Asset and supporting the improvement of process safety, Asset integrity and reliability by applying analytics and advanced analytics iv. ensuring better decisions are made regarding operational and maintenance expenditure based on actual Asset performance and status through improved management information from fit-for- purpose data platforms, e.g., data warehouse, data lakes etc. v. improving information quality as a result of automation enabling an increased amount of verification. The scope for MIDS is: • managing information and systems across the AMS • establishing information principles like data value owners and data quality • supporting unlocking value from data through data warehouse and data analytics • ensuring compliance The process has not deployed in NLNG under AMS - IMT and TI are positioned to help the business deliver the process, but components is in practice.
- 3. 3 Process Activity Description • Plan-Do-Check-Act (Process & landscape) o accountability of information o classification, retention and disposal of information o sharing of information o use of information technology • Specify requirements in contracts o IT, data, documents requirements • Implement IM plan o Information Creation & Maintenance Practice, and Data Quality Metrics • Implement IT plan o Executes IT control framework • Assess information quality o Periodic Data Quality & Information Metrics Review • Provide assurance o Specific Information risk management e.g., DEM-1 issues, legal and reputational issues • Action findings o follow-up findings from assurance activities such as health check • Update IM and IT plans o Annual review of IM and IT plans • Roles and Responsibility o Asset IT Manager – SPO o IT SPFP o IM SPFP o Data Definition Owner o Application Owner o Document and Data Gatherer o Document and Data Administrator o Data Value Owner o IM Compliance Focal Point • Identify critical information o Critical data & document definition • Specify information requirements o Support data & document control • Develop IM plan o IM Process review plan alignment with SAMP • Develop IT plan o Future proofing – Technology P D C A