Introducing "ReNDevoZ"--Work Flow Management software for Renewable projects

A ONE STOP SOLUTION TO ALL WORK FLOW PROBLEMS
IN SOLAR PV PROJECTS
ReNDevoZ
http://www.ndimensionz.com/
1
Introducing

Experience
IT/ITES company having
12 years of experience in
developing customised
solutions
Experience in building
platforms like Big data
analytics, Machine learning,
Forecast system, Data
storage system, Various
tools/processes for O&M
Experience in
Implementing Remote
Operation centre for
surveillance , Analysis
and Insight consulting
for Optimization.
Experience in project
execution and
Operating of >2.5GW
of renewable energy
projects
ABOUT US
Nirnaya
Apache Booster
Office Karma
Respondz
Doc Shelf
Inventory Management
Solutions
RFID based Inventory
Management Solution
Analytic solution for forensic crime investigation using digital data
Customer care & IT Helpdesk ticket
management application Tracking &
Communication
All in one HR enhancement tool
Web server enhancement open source solution
Manage & Maintain critical data in a
secured way
2

What We Do
Business consulting
solution provider
Mobile App development
E-Commerce solution
ISO & PCI consultation
Big Data Analytics IIoT
Data Center Managed
Services
Our Accreditations
3

PRESENT STATUS OF PV PROJECTS-19GW
Present
Status
Solar projects mainly
constitute of static
equipments and many feel
that they will keep on
working without any
supervision
Maintenance of PV
projects has emerged
as a major
constituent of the
management of solar
PV assets.
The present trend in
O&M of solar assets
is to outsource the
work.
There is a lack of
information of
the activities of
this function.
4

5
The management needs of the plant constructors are vastly different to the needs of the long term owner-
operators.
EPCs are driven by the performance guarantee, while owner-operators have an economic interest in maximizing
plant performance.
A proper maintenance program is the back bone to maximising plant performance.
Maintenance activity is a highly repetitive process and to get optimum results, one needs to have standard process
& procedures which eliminate the chance of deviation in work methods.
An effective maintenance procedure relies highly on information availability of previously followed procedures &
deviations from standard processes. Effort will be to reduce the deviations.
Hence the need of a store-house of information consisting of technical specs, drawings, standards, work done on
equipment, failures and performance reductions all are a basic necessity for a good maintenance program.
Having ease of access & recall of above information is of prime importance and this will reduce the work time and
ensure correct work procedures are followed.
Having an option to continuously improve the process & procedures also are a prime requirement for an effective
maintenance program
NEED OF THE HOUR.

A FEW OF QUESTIONS FROM OWNER’S SIDE
Can I eliminate/reduce the manpower for production of reports?
Can I get automated regular reports of the PM and BD?
Can I shift from having site wise dedicated team for PM or have a common team?
Can I know the effectiveness of maintenance manpower?
Can I know the availability of critical equipments?
Can I know whether breakdowns are being attended ASAP?
Can I know the variance between plan and actual work?
Can I have an online system of knowing the work being done at site?
6

7
BASIC FEATURES
Document
repository &
Integration
SLA Indication
Flexibility in
Work Flow
Pattern
KPI BASED
Report
Generation
Initiation through
Mail &
notification
Cloud based
Application
Form Modelling
Role bases
Access
Reassignment
Capability
Graphical
project
representation
Workflow management system, is a type of software that helps businesses
take control of their routine processes and help them manage better.
10 BASIC FEATURES OF A WfM SOFTWARE

HOW WORKFLOW MANAGEMENT ADDS VALUE
1. Better communication
among people working
together on shared tasks
2. Visibility of how the
work works.
Workflow management
creates visibility of the work’s:
• type – what tasks there are
• volume – how much there
is to do
• assignment – who is doing
what
• Agree who works on what
and in what order
• Keep each other up to
date with
• Progress,
• New information
about the work
• What’s done.
8

Benefits due to workflow software adoption, that automates communication and workflow
visibility.
Reduced costs -WfM enables teams to reduce costs by spending less time on:
duplicate tasks
reading and writing email
getting new employees up to speed on common tasks
fixing errors and on ‘failure demand’
coordinating and supervising work.
Better service as a result of:
identifying and avoiding unnecessary work
finding and removing bottlenecks
performing certain tasks in parallel
fewer delays caused by abandoned or forgotten tasks
Better results-Additional benefits include:
higher quality results as a result of reducing variation in how work is done
an affordable audit trail of work activities
the opportunity to identify imbalances in team composition
data about workflow performance that enables process improvement
more flexibility to roll out process improvements consistently
Less paper.
KEY BENEFITS OF WORKFLOW MANAGEMENT
9

A ONE STOP SOLUTION TO ALL WORK
FLOW PROBLEMS IN SOLAR PV PROJECTS
Monitor Plan Act Evaluate Report
ReNDevoZ
10
WfM software provides
planning, tracking, analysing and reporting effectively and automatically.

Ordinary
planning &
monitoring
programme
Data depository platform
storing all information of
the project right from
design to actual work at
the site *.
ReNDevoZ
11

THE ANSWER
ReNDevoZ
An online cloud based system, which can be
operated and viewed from mobile / Tab / desktop.
12

MANAGEMENT SYSTEM-1
MONITOR Work & site activities
ANALYZE and Compare Plan Vs Actual
PLAN activities
CONTROL wasteful activities
SHARE the data through API, Create
Automated reports, & Exports
OPTIMIZE monitoring tool on Desktop,
in control rooms and on Mobile.
13

• Work initiation
• One of the key elements of any maintenance workflow is how work is initiated.
• Workflow optimization start with an assumption that 100% of your maintenance workload is planned.
• WE WORK WITH
• standardized job plans,
• properly prioritize work,
• pre-define optimized process flows,
• establish sensible business rules for
• approvals,
• exception handling,
• alarming, and
• escalation that ensure workflows are optimized.
14
MANAGEMENT SYSTEM-2

• We categorize the work into four buckets,
• Fail-based maintenance (FBM),
• Use-based maintenance (UBM),
• Condition-based maintenance (CBM),
• Non-maintenance work.
• Next, we need to develop standard job plans for each of these categories, starting with the
most critical equipment and components.
• Each job plan provides a step-by-step procedure on how to prevent, inspect for, diagnose, or
fix a problem.
• Each job plan states,
• estimated hours for each task,
• spare parts and tools required,
• safety or special instructions,
• engineering drawings or other visual aids,
• any measurements that will be taken.
• Provision for development of database as one goes enables continuous improvement
15
MANAGEMENT SYSTEM-3

• When maintenance work is triggered, a ticket associated with the appropriate job plan
is released for scheduling.
• Triggers can be automated, or manual. The effort is to automate more processes of
preventive and predictive maintenance making planning & scheduling easier through
ticketing.
• A child ticket can be raised if the more work is to be done over and above what is
planned. Brings more clarity on work planned & done.
• Approvals, reduction of exception handling, standardisation work methods etc. are
other factors which is made easy.
• Constant reporting on KPIs really help in exposing bottle necks and aid RCA & RCPE
• Drilling down on reports such as schedule compliance and average actual versus
estimated hours on work orders will assist in understanding where the opportunities
lie for process improvement
16
MANAGEMENT SYSTEM-4

CONSTITUENT MODULES
Input Modules
Output Modules
Project Data
Equip Data
PM
Analytics
Recommendations
ReNDevoZ
BD
Reports
17

PREVENTIVE MAINTENANCE LIST
Standard PM list is
provided by us .
Customer can add to the list as well as
make additions to activities in the list
Checklists are classified based on
the periodicity of the activity
18

FEW DELIVERABLES OF ReNDevoZ
Preventive Maintenance
• Automatic schedule
• Auto/manual Ticket release
• Ticket tracking
Break Down Maintenance
• Scheduling
• Auto / manual Ticketing
• WO tracking
• Technician effectiveness
• PM effectiveness
• Loss time/generation tracking & reporting.
• Technician assignment.
• Equipment history card updation
• Spares management
• Records management.
• Automated alarms
• Automatic escalation
• Paperless.
19

HOW DOES THE RENDEVOZ WORK ?
Work orders are
issued for individual
PM activity on each
asset.
Based on this plan, a
yearly, monthly, weekly,
daily PM schedule is
brought out
automatically
A basic Preventive
maintenance plan is
developed and given
by the software (plan
modifiable manually).
This is a work flow management programme which works on
work order/ ticketing system.
20

PROCESS OF WORK ORDER
A similar system is followed for breakdowns
A breakdown ticket can be created manually or can be system generated
Ticket
Released
Technician
accepts /
assigns the
Ticket
Technician
goes to the
equipment
Ticket details
open up on
the tab
If needed calls
on reference
work
instruction
Completes
the work
Closes the
Ticket.
System updated with
details of Ticket.
Technician
enters the
equipment
number/scans
QR code
updates the
Ticket
Photos, scans
etc can be
attached to the
Ticket.
21

WEEKLY PM STATUS (plan-done-WIP-to start)
10 10
11
8 8
9 9
7
10 10
6
10 10
8
3 3 3 3
1 1
3
0 0
1
3 3
2
1
0
2
4
6
8
10
12
01/12 02/12 03/12 04/12 05/12 06/12 07/12
6565
0 1
6
1 0
0
10
20
30
40
50
60
70
Week-1 Week-2 Week-3 Week-4 Week-5
MONTHLY PM STATUS (plan-done-WIP-to start)
7.25
2.75
5
15
5.1
1.95
2.85
7.65
0
5
10
15
20
Inv Trafo JB String
Loss time
Work time
WEEKLY BD ANALYSIS 34.9
44.4
13.8
3.5
3.5
% PM Time
INV
TRAFO
FE
Fenc
20.1
25.6
7.95
2 2
PM Hrs/week
INV
TRAFO
FE
Fenc
2.38
4.60
2.96
Tech-hrs/day
Anand
Charle
Bhaskar
DASHBOARDS EXAMPLES
20.1
25.6
7.95
2 2
57.7
7.25
2.75 2.85
7.65
20.5
0.0
10.0
20.0
30.0
40.0
50.0
60.0
70.0
INV
TRAFO
FE
Fenc
Light
JB
String
Total
PM WORK
BD WORK
CONSOLIDATION OF PM & BD
22

BD COMPONENT WISE EVALUATION/W
1
3.25
2
11
4
2 2
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
IN1 IN2 IN3 IN4
Loss time
occurances
1.5
2
1.25
2
0
0.5
1
1.5
2
2.5
Loss time occurances
T1
T2
1
1.5
1 1
0.5
2 2 2 2
1
0
0.5
1
1.5
2
2.5
JB1 JB3 JB4 JB5 JB7
Loss time
occurances
0.5 0.5 0.5
1
3.25
2
1
3.25
2
1 1 1
2
4
1 1
5
1
0
1
2
3
4
5
6
S1 S2 S3 S5 S7 S8 S10S12S18
Loss time
occurances
14.3
6.95
21.25
26.75
17.75
8.65
26.4 21.6
27.6
1.95
29.55
18.45
59.65
17.55
77.2
66.8
0
20
40
60
80
100
PM BD Total Free Hrs
Anand
Bhaskar
Charly
Total
Technician loading/week
23

Apps:
• Custom visual interfaces for each stakeholder on your team.
• Visualization in web and mobile
• Role based dashboards
• Alarms and notifications
• Metadata & document repository
• Portfolio analyses
• Basic reporting
Reports:
• One-click reporting from templates
• Multi-level reporting: portfolio, project, equipment
Cloud:
• A private database with open data access to cover all your data needs.
• Direct database access
• Flexible data custodian models
• Flexible technology options (cloud hosting, database, etc.)
• Audit logging for full data traceability
24
FEATURES

25
Partner with us
to improve
your projects performance
Thank You
NDimensionZ Pvt Ltd
O301,B-Wing,Smartcity,Kochi,Kerala
Name : Radhakrishnan Mundoli
Telephone : +91 9566 06 9192
Email : rk@ndimensionz.com
rkwind@gmail.com
Contact Details
Name : Rahul Mohan
Telephone : +91-9846832994
Email : rahul@ndimensionz.com

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