Introduction to Report Writing.pdf
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This document discusses the importance of writing in the workplace and provides guidance on effective occupational writing. It notes that employers find many new graduates deficient in basic writing skills like writing in English and written communication. Different types of workplace writing are defined, including correspondence, reports, presentations, and social media communications. The document emphasizes considering the purpose, audience, message, and format when engaging in any type of occupational writing.
![Resources
Rev 10/2010Report Writing
27
Handbook of Technical Writing by Alfred,
Brusaw & Oliu
Stevens, B. (2005, March 1). What
communication skills do employers want? Silicon
valley recruiters respond [electronic version].
Journal of Employment Counseling
Polk, C. (2009). Workplace Writing Skills
http://sabes.org/curriculum/instruction/workpla
ce-writing-skills1.pdf](https://image.slidesharecdn.com/introduction-to-report-writingpdf237/85/Introduction-to-Report-Writing-pdf-27-320.jpg)
Introduction to Report Writing.pdf
- 1. INTRODUCTION TO REPORT WRITING Writing in the Work Place
- 2. Rev 10/2010Report Writing 2 Communication--the human connection--is the key to personal and career success. ~ Paul J. Meyer
- 3. Objectives Identify the varieties of work place writing Explain how writing is used in the work place Develop techniques for occupational writing Write in occupational formats Rev 10/2010Report Writing 3
- 4. Deficiencies in Basic Knowledge Writing in English—46.4 percent of employer respondents report new workforce entrants with a two- year college diploma as “deficient,” and over a quarter (26.2 percent) report that new workforce entrants with a four-year college diploma are “deficient.” Almost two-thirds of employer respondents (64.9) say Writing in English is “very important” for two-year college graduates; almost 90 percent (89.7 percent) say these skills are “very important” for four-year college graduates. Rev 10/2010Report Writing 4
- 5. Written Communications—47.3 percent and 27.8 percent of employer respondents, respectively, report new entrants with two-year and four-year college diplomas as “deficient.” Almost three-quarters of the employer respondents (71.5 percent) say Written Communications is “very important” for two-year college graduates. For four-year college graduates, 93.1 percent say Written Communications is “very important.” … Write memos, letters and complex technical reports clearly and effectively From Are they really ready to Work? Employers’ perspectives on the basic knowledge and applied Skills OF new entrants To the 21st century U.S.Workforce (2007) Rev 10/2010Report Writing 5
- 6. Comp Vs. Report Writing Workplace writing is not the same as college writing! Collegiate Meets the writer’s needs Expansive Continuous text Organized from least to most important Visuals limited APA style Occupational Meets the reader’s needs Succinct Use bullets and headings Organized from most important to least Visuals required Referencing laxer Rev 10/2010Report Writing 6
- 7. Definition–Occupational Writing Occupational writing is writing that takes place in the work setting. The purpose is to communicate effectively and efficiently ideas that individuals and groups can use to make decisions. Rev 10/2010Report Writing 7
- 8. Rev 10/2010Report Writing 8 The learned fool writes nonsense in better language that the unlearned - but it's still nonsense. Benjamin Franklin From BrainyQuote http://www.brainyquote.com/
- 9. Range of Occupational Writing Rev 10/2010Report Writing 9 • Meeting Agendas • Presentations Oral • Email Letters • Memorandums Correspondence • Progress Investigative • Feasibility Proposal Reports • Policies Handbooks • Expense Maintenance
- 10. Rev 10/2010Report Writing 10 If you are writing about baloney, don't try to make it Cornish hen, because that is the worst kind of baloney there is. Just make it darned good baloney. Leo Burnett From BrainyQuote http://www.brainyquote.com/
- 11. Types for Report Writing Rev 10/2010 11 Report Writing
- 12. Correspondence – E-mail Develop skills to write professional emails Learn how to manage emails Understand email security risks Rev 10/2010 12 Report Writing
- 13. Correspondence -- Letters Demonstrate the parts of a letter Develop skills to write varied kinds of professional correspondence Rev 10/2010 13 Report Writing
- 14. Correspondence – Memorandum Develop skills to write a wide variety of memorandums Adjust content according to purpose Rev 10/2010 14 Report Writing
- 15. Correspondence – Fax Develop skills to write a wide variety of facsimile Adjust content according to purpose Rev 10/2010 15 Report Writing
- 16. Report A report is written communication that conveys information to a group of people for them to make decisions from. Rev 10/2010 16 Report Writing
- 17. Ancillary Report Abstract Executive Summary * Rev 10/2010 17 Report Writing
- 18. Visual Effectiveness Understand the appearance reflects not only on you but the employer Use of visuals Effective design according to purpose PowerPoint Rev 10/2010 18 Report Writing
- 19. 21st Century Communication Identify the importance of social media in today’s world Facebook Twitter Linkedin Rev 10/2010 19 Report Writing
- 20. Four Key Considerations Purpose Audience Message Format Rev 10/2010Report Writing 20
- 21. Purpose If you don’t know why, don’t do it! Stated in reports Rev 10/2010 21 Report Writing
- 22. Audience Must meet the needs Realize decisions will be made Adjust approach Rev 10/2010 22 Report Writing
- 23. Message Clear and concise Brief Logical organization Simple direct language Rev 10/2010 23 Report Writing
- 24. Format Easy to read Key ideas easy to find Looks professional Effective graphics Rev 10/2010 24 Report Writing
- 25. Rev 10/2010Report Writing 25 Decide what you need to say before you write, then clearly state your message in as few words as possible. Beth Aleridge, Director, Internal Communications, Home Depot, Inc. As quoted in The Business Style Handbook, Cunningham & Greene, page 197.
- 26. Summary Rev 10/2010Report Writing 26 Writing in the work place is Wide-ranging Frequent Demanding Constant The work place disintegrates without good communication Workplace communication reflects on everyone
- 27. Resources Rev 10/2010Report Writing 27 Handbook of Technical Writing by Alfred, Brusaw & Oliu Stevens, B. (2005, March 1). What communication skills do employers want? Silicon valley recruiters respond [electronic version]. Journal of Employment Counseling Polk, C. (2009). Workplace Writing Skills http://sabes.org/curriculum/instruction/workpla ce-writing-skills1.pdf