Introductionto googledocs

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Information Technology Services, UIS 1
An Introduction to Google Docs
Google Docs is a free Google app that provides users with the ability to create, edit, and
collaborate with others live on the web. It also integrates with Google Drive, Google’s new
storage app, creating a single place for you to access your document from anywhere! To get
started with Google Docs, all you need is to create a free Google account.
Signing In
To sign into Google Apps for Education,
1. Go to http://go.uis.edu/google
2. Select Continue. Log in with your NetID and password.
Google Docs Interface
Your list of the all your folders and
documents will appear here
If you have Google Drive installed, it will integrate
with your Google Docs. On the toolbar on the
left, you can create and upload documents.

Creating Documents
1. To create a new document, click the Create tab icon on the left side of the screen.
2. After clicking Create, a list of options will appear for you to choose from. (Read
descriptions below).
Document
1. If you choose to create a Document, you will be able to create a text document similar to
what you would see in Microsoft Word or another word processing program. Along the
top of the document is the toolbar. Here, you can edit text, formatting, insert tables,
images, links, and more. Click the Untitled document title to rename your document.
Click the folder icon to save the document into a folder.

Presentation
1. After selecting Presentation, select a template for your presentation.
2. After choosing a theme, your new presentation will appear. Like creating a document,
the toolbar will appear at the top with options for you, and you can click the title of the
presentation to change it and the folder icon to move it to a folder.
3. Under the Insert tab, you can insert images, text, videos, word art, shapes, tables, and
more as you would in PowerPoint. Additionally, Google Docs makes it easy to
collaborate with others on group presentations with the Comment feature. To import
slides from another presentation, choose Import slides. Under the Slide tab, you are
able to edit the theme, layout, add transitions, and more.

4. Similarly to PowerPoint, you can add notes to your slides. Simply click in the text box
beneath the slide to enter notes.
5. In the top right of the screen, you will have presentation options. Here, you can start
your presentation, or choose to start it with your speaker notes. This will give you the
ability to view your notes while presenting. Click Comments to see all comments made
to the slide you are viewing.
Spreadsheet
1. Similar to Microsoft Excel, the spreadsheet allows you to enter and work with your data.
Simply enter your data in the cells, and use the toolbar and icons along the top to create
charts, add functions, filter, and organize your data.
Form
1. The form option is very valuable when you are looking to survey large amounts of
people through email. The form is easy to create, can be customized to your needs, and
is simple for recipients to fill out.
2. To add your questions, enter the question under Question Title, choose the question
type, and enter a hint under Help Text (if necessary). When you are finished making
Use the toolbar to work with your data

your selections for the question, click Done.
3. Along the top, you can select Add item to add a new question, change the theme, Email
the form, and View your responses in a summary or spreadsheet.
Drawing
1. Choosing to create a Drawing is very similar to using Paint. Use the toolbars to create
scribbles, lines, shapes, add text, images, links, and more.
Folder
1. Select Folder allows users to create a new folder to organize their files in. After clicking
Folder, you will be prompted to name your new folder.
2. Your new folder will appear on the left side toolbar. To add a subfolder to your folder,
click the folder icon at the top.
v
Click the icons to edit the
form or delete the form

3. Click the arrow next to your new folder to expand and show more options. You can click
create and create documents for your new folder, organize the folder and choose other
options.
More Options
1. Under the More tab, users are able to explore new programs integrated with Google
Docs.
2. Table (beta), is a new program in testing that allows users to work with data in a
number of ways. You can create maps, timelines, and charts and merge data, discuss it
with others, and track changes for better organization and collaboration.
v
v
v

3. SlideRocket is a program that allows users to create elaborate presentations. This
program is an independent program (www.sliderocket.com) and is now conveniently
integrated into Google Docs. Create interactive and exciting slide based presentations!
From a Template
1. A new feature of Google Docs is the incorporation of templates. Similar to Microsoft
Word, you can select a template and then add your own text and make it your own. You
can browse templates on the left side of the screen, or search for a specific template on
the top of the screen. Examples include press release templates, recipe cards, invoice
templates, resumes and budget planners.
2. After choosing your template, click Use this template.
3. When you select a template, it will open in a new window and you will be able to edit
the template.

Uploading Documents
1. To upload a document, click the Upload icon, next to Create.
2. After clicking upload, you can choose to upload files, see the storage you have available,
and buy more storage if you need to.
3. After uploading your file, it will appear in your list of documents. Note: If you have
Google Drive, you can choose to sync all of your computer files to your Drive account, which
would automatically add the files from your computer to your Drive account.
Editing and Sharing Documents
1. To edit a document, simply click the link from your document list.
2. When the document is open, you are able to freely edit the document. To edit sharing
settings, click the Share icon in the upper right corner.
3. Choose if you would like the document to be public or private, and then enter the emails
to send invites to others to edit the document or view the document. When you have
finished inviting other users, click Save and Share.
See how much storage you have available,
and buy more storage if necessary
Select files to upload

4. The other users invited will be able to click the link to the document they receive in the
email. They will then be able to access the document based upon the settings you gave
them.
5. When the user is viewing the document at the same time,
a. At the top right of the document, when another user is viewing the document it
will be designated. Click the arrow to expand who the user(s) viewing the
document are, and you will be able to begin chatting live.
b. The live chat feature will appear on the right side of the document after
expanding the viewers of the document. Simply add your text in the chat box to
begin chatting live!
c. When the other user is typing in the document, you will be able to see the edits
they are making live, and their name will appear next to the cursor to identify
who is making what edits when multiple people are collaborating.
6. Users are also able to view the revision history of documents. This is particularly useful
when there are multiple people collaborating on the same document. To review revision
history, under the File tab, choose See revision history.

7. The revision history will appear on the right side of the screen. Click the specific
revisions to see them in the document, or you can choose to restore the version.
Quick Tips
1. Users can enter Full-Screen mode to avoid other distractions from other menus.
a. Click F11 to enter this mode and eliminate onscreen menus and links from your
view. This option is not available for Mac users.

Introductionto googledocs

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