IQAC - QUALITY AND FILE MANAGEMENT

Dr. M. Madhavan, Coordinator, IQAC, AAGAC, Namakkal 1
Internal Quality Assurance Cell
ARIGNAR ANNA GOVERNMENT ARTS COLLEGE,
NAMAKKAL, TAMIL NADU
Welcome You to the
Workshop on
Quality Management and
File Management for NAAC

INTERNAL QUALITY ASSURANCE CELL
ARIGNAR ANNA GOVERNMENT ARTS COLLEGE
NAMAKKAL, TAMIL NADU
Dr. M. Madhavan, Coordinator, IQAC, AAGAC, Namakkal
2
By
Dr.M.Madhavan
Coordinator, IQAC
Workshop on
Quality Management and
File Management for NAAC

CRITERION – I
Curricular
Aspects
1.1. Curriculum Planning and
Implementation
1.2. Academic Flexibility
1.3. Curriculum Enrichment
1.4. Feedback System

1. Curriculum Planning and Implementation
File
No
Code Details
1
1.1.1.
The mechanism for planned
curriculum delivery and
documentation.
1.1.2.
Details of Certificate / Diploma
Courses

2. Academic Flexibility
File No Code Details
2
1.2.1.
Programs /Courses
(With the date of implementation & GO)
1.2.2.
Details of CBCS / Elective Course
(With Dates of implementation)
1.2.3.
Details of Students enrolment in Certificate
Diploma Courses
(Example : CLP)

3. Curriculum Enrichment
3
1.3.1.
Details of Value added courses imparting
transferable and life skills offered during the
year (Including a list of students enrolled)
1.3.2.
Field Projects / Internships undertaken
(Including a list of students enrolled)

4. Feedback System
File No. No. Details
4
1.4.1.a Feedback from Students
1.4.1.b Feedback from Teachers
1.4.1.c Feedback from Employers
1.4.1.d Feedback from Alumni
1.4.1.e Feedback from Parents
1.4.2. Feedback Analysis
7

CRITERION – II
Teaching – Learing and Evaluation
2.1. Student
Enrolment and Profile
2.2. Catering to
Student Diversity
2.3. Teaching
Learning Process
2.4. Teacher Profile
and Quality
2.5. Evaluation
Process and Reforms
2.6. Students
Performance and
Learning Outcomes
2.7. Student
Satisfaction Survey

5.
Student
Enrolment
and Profile
5
2.1.a
Individual Students
Profile UG/PG/Research
2.1.1. Demand Ratio

6. Catering to Student Diversity
7. Teaching-Learning Process
2.2.1 Student – Full-time teacher ratio (Department / Year wise)
6 2.2.1 Student – Full-time teacher ratio (Department / Year wise)
7
2.3.1.
Details of teachers using ICT for effective teaching with Learning
Management System (LMS), E-learning resources etc., (Year wise)
2.3.2.
Students Mentoring System
(Number of students enrolled, Full-time teachers, mentor: mentee

8 & 9. Teacher Profile and Quality
File
No.
Code Details
8
2.4. Teacher Profile and Quality
2.4.1. Number of New Full-Time Teachers appointed
2.4.2. Honours and recognition received by teachers
9 2.4. a
Staff Profile (Complete profile with document evidence &
copy of CV should be uploaded in the college website)

10. Evaluation Process and Reforms
File
No.
Code Details
10
2.5.1.
Number of days from the date of semester-end /year-end
examination till the declaration of results during the year
2.5.2.
Reforms initiated on Continuous Internal Evaluation (CIE)
system at the institutional level
2.5.3 Academic Calendar
11 Students Profile – UG/ PG/M.Phil.,/Ph.D.,

12. Students Performance and Learning Outcomes
File
No.
Code Details
12
2.6.1
Program outcomes, Program-specific outcomes and course
outcomes
2.6.2. The pass percentage of students
Prog.
Code
Prog.
Name
Prog.
Special-
isation
No. of
stud.
No. of
Passed
Pass
Percen-
tage
2.6.2.a Result Galley
2.6.2.b Result Analysis

13. Student Satisfaction Survey (SSS)
File No. Code Details
13 2.7.1.
SSS on overall performance
analysis & Action Taken Report
(ATR)

14 to24 Files
Related to
Criterion II
File
No.
Details
14 Plan Of Activities
15 Details Of Guest / Visiting Faculties
16 Students Attendance
17 Time Table, Subject Allocation and Work Load
18 CIA Internal Marks Register
19 Question Bank
20 College Hand Book
21 Students Leave Forms
22 Teaching Aids
23 Students Seminar
24 Details of the Board of Studies

CRITERION – III
Research, Innovation and Extension
3.1. Resource Mobilisation for Research
3.2 . Innovation Ecosystem
3.3. Research Publications and Awards
3.4. Extension Activities
3.5. Collaborations

25. Resource Mobilisation for Research
26. Innovation Ecosystem
25
3.1. Resource Mobilization for Research
3.1.1
Research Fund Sanctioned and Received from various agencies.
of the order, and utilization certificates)
26
3.2. Innovation Ecosystem
3.2.1.
Workshops/seminars conducted on IPR and Industry-Academia
Innovative Practices
3.2.2.
Awards for Innovation won by Institution / Teachers/ Research
/ students
3.2.3. Details of Incubation centre created, start-ups incubated on campus

27. Research Publications and Awards
27
3.3.1. The incentive to the teachers who received recognition/awards (Year wise)
3.3.2.
M.Phil., / Ph.Ds Awarded (Year wise) (Should be uploaded in the college website /
Dept/Research activities)
3.3.3.
Research Publications in the Journals (Year wise) (Should be uploaded in the college
website / Dept/Research activities)
3.3.4.a Books in chapters in edited volumes/books published
3.3.4.b Paper presented in National / International conference proceedings (Year wise)
3.3.5.
Bibliometrics of the Publications based on average citation index in Scopus / Web of
Science or PubMed / Indian Citation Index.
3.3.6. h-index of the Institutional Publications (Year wise)
3.3.7.a Faculty participation in Seminars / Conferences and Symposia (Year wise)
3.3.7.b Students participation in Seminars / Conferences and Symposia (Year wise)
18

28. Extension Activities
File
No.
Code Extension Activities
28
3.4.1.
Details of extension and outreach programmes in collaboration with industry, community
and NGOs through NSS/NCC/Red cross/YRC/Dept. (Year wise)
Title
Organised by in
Collaborating with
No. of Teachers involved
Number of Students
involved
3.4.2.
Awards and recognition received for extension activities from Government and other
recognised bodies.
3.4.3.
Students participating in extension activities with government organisations, NGOs and
programmes such as Swachh Bharat, Aids Awareness, Gender issues etc.,

29. Colloborations
29
3.5.1.
Number of collaborative activities for research, faculty
exchange, student exchange during the year.
3.5.2.
Linkages with institutions/industries for internship, on-the-
job training, project work, sharing of research facilities
etc., (Year wise)
3.5.3.
MoUs signed with institutions of national, international
importance, other universities, industries, corporate houses
etc., (Year wise)

30, 31. Guideship and Membership
File No. Details
30
Details of Ph.D., M.Phil., Guide List
31
Membership in Professional Bodies /
Editorial Board

CRITERION IV
Infrastructure
and Learning
4.1. Physical Facilities
4.2. Library as a Learning Resource
(For Library)
4.3. IT Infrastructure
4.4. Maintenance of Campus
Infrastructure (Office) – (Year wise)

32. Physical Facilities
File No. Code Physical Facilities
32
4.1.1.
Budget allocation, excluding salary for
infrastructure augmentation (Year wise)
The budget allocated
for infrastructure
augmentation
Budget utilised for infrastructure
4.1.2
Details of augmentation in infrastructure
facilities (Year wise)
Facilities Existing or Newly Added

33 & 34. Library as a Learning Resource
File
No
Code Details
33
4.2.1. Library Automation (Integrated Library Management System (ILMS)
4.2.2. Library Services
Service Type Existing Newly Added Total
34
4.2.3.
E-Content developed by teachers such as: CEC e-PG-Pathashala, CEC [Under e-PG-Pathashala
SWAYAM other MOOC platform NPTEL/NMEICT/ any other Government initiatives & institutional
LMS etc.,
Name of the Teacher
Name of the
Module
The platform on which module is
developed
Date of Launching

35. IT Infrastructure
File No. Code Details of IT Infrastructure
35
4.3.1. Technology up-gradation (Department / Overall)
4.3.2. The bandwidth available for internet connection
4.3.3 Facility for e-content
Name of the e-content
development facility
Provide the link of the videos and media centre and recording
facility

36, 37 & 38. Maintenance of Campus Infrastructure
File No. Code Details on the Maintenance of Campus Infrastructure
36
4.4.1.
Expenditure incurred on maintenance of physical facilities and academic
support facilities, excluding salary component (Year wise)
Assigned
Budget on
Academic
Facilities
Expenditure Incurred on
Maintenance of Academic
Facilities
Allocated Budget on
Physical Facilities
Expenditure Incurred on
Maintenance of Physical
Facilities
37 Staff Room and No. of Class Rooms (Room Nos.)
38 Department Library Details

39. Student Support
File No Code Details of Student Support
39
5.1.1 Scholarship and Financial Support (Year wise)
Name / Title of the Scheme
Number of Students
(Enclose the List)
Amount in Rs.
5.1.2
Number of capability enhancement and development schemes such as Soft skill development, Remedial coaching, Language Lab,
Bridge courses, Yoga, Meditation, Personal Counselling and mentoring etc., (Separate Pages for each scheme along with the list of
beneficiaries)
Name of the capability enhancement scheme Date of implementation No. of students enrolled Agencies involved
5.1.3. Student benefited by guidance for competitive examinations and career counselling of the department and placement cell including
NET / SELT
Year Name of the scheme
No. of beneficiaries
for competitive
examinations
No. of beneficiaries by career
counselling activities
No. of students who have
passed in the comp.
exams
No. of students placed
5.1.4. The mechanism for transparency, timely redressal of student grievances, prevention of sexual harassment and ragging cases (Year
wise) (Details under different heads should be maintained in separate pages with documental evidence)
Total grievances received
No. of grievances
redressed
Avg. Number of days for grievance redressal
27

40 & 41. Student Progression
File No. Code Details of Student Progression
40
5.2.1.
Details of campus placement (Year wise / company wise / Course wise) (Details of Name of
the organisations / No. of students participated / No. of students placed should be
On-campus Off-campus
5.2.2. Student Progression to higher education in percentage
Year
No. of students enrolling
into higher education
Programme graduated
from
Course studied
Name of the Institution
joined
Name of the
admitted to
5.2.3
Students qualifying in State/National/International level examinations (Year wise) List should
be enclosed
Items No. of students selected / Qualifying
41 5.2.4.
Sports / Cultural activities/competitions organised at the institutional level (Physical
Education & Fine Arts Club) (List of the student participants should be enclosed)

42. Student Participation and Activities
File No, Code Details of Student Participation and Activities
42
5.3.1.
Number of awards/medals for outstanding performance in
sports / cultural activities at national/international level
(Award for a team event should be counted as one)
(Physical Education & Fine Arts Club) (List of the student
participants should be enclosed)
5.3.2.
Activity of Student Council & the Representation of
students on academic & administrative bodies/committees
of the institution and departments.

43 & 44 Alumni & Remedial
File No 5.4. Details
43
5.4.2. No. & List of enrolled Alumni
5.4.3. Alumni Contribution during the year (In Rs.)
5.4.4. Meeting/activities organized (Details should be enclosed)
44 Remedial Classes & Coaching Classes Details

CRITERION VI
Governance,
Leadership and
Management
 6.1. Institutional Vision and Leadership
 6.2. Strategy Development and
Deployment
 6.3. Faculty Empowerment Strategies
 6.4. Financial Management Resource
Mobilisation
 6.5. Internal Quality Assurance System

45. Institutional Vision and Leadership
File
No.
6.1. Details of Institutional Vision and Leadership
45 a
6.1.1.
Details of practices for decentralisation and
participative management (Yearwise)
6.1.1.a (Dept. and College council Minutes of Meeting)
6.1.2 Details of Management Information System

45 b & 45 c. Strategy Development & e-
governance
File No Code Strategy Development and Deployment
45b
6.2.1.
Quality improvement strategies adopted by the
department/institution
Strategy Type Details
Curriculum Development
Teaching and Learning
Examination and Evaluation
Any other
45c
6.2.2.
Implementation of e-governance in areas of
operations.
E-governance area Details

46. Faculty Empowerment Strategies
File No. 6.3.1. Details of financial support to the teachers to attend conferences/workshops and towards membership fee of professional bodies (Year wise)
46
Year Name of the Teacher
Name of the conference/workshop attended for which
financial support provided
Name of the professional body for which
membership fee is provided Amount of support
6.3.2.
Number of professional development / administrative training programmes organised by the college/department for teaching and non-teaching staff
(Yearwise)
Year
Tittle of Professional development
programme organised
Tittle of administrative
training programme
organised
From Date To Date
Number of
Participants
(Teaching Staff)
Number of participants (Non-
teaching staff)
6.3.3.
No. of teachers attending professional development programmes viz., Orientation Programme, Refresher Course, Short Term Course, Faculty Development
Programmes (Yearwise)
Title of the professional Development Programme Number of Teachers who attended From Date To Date Duration
6.3.4. Details of New Faculty and Staff Recruitment (Year wise)
Teaching Non-Teaching
Permanent Full Time Permanent Full Time
6.3.5. Welfare Schemes (Yearwise)
Teaching Non-Teaching Students

47. Financial Management and Resource Mobilization
File No. Code Details of Financial Management and Resource Mobilization
47
6.4.1 Details of Internal and External Financial Audits
6.4.2.
Funds / Grants received from management, NGOs, Individuals,
Philanthropies (Yearwise) Not covered in Criterion III
Funds / Grants received Amount in Rs. Purpose
6.4.3. Total Corpus fund generated

48. Internal Quality Assurance System
File No. Code Details of Internal Quality Assurance System
48
6.5.1. Details of Academic and Administrative Audit (Departments / Office / IQAC)
6.5.2. Details of Activities and support from Parent-Teacher Asociation (Yearwise)
6.5.3. Development Programmes for Support Staff
6.5.4. Post Accreditation initiatives
6.5.5. Internal Quality Assurance System Details (AISH, NIRF, SO, NBA) – IQAC
6.5.6. Details of Quality Initiatives Undertaken (Yearwise) – IQAC & Departments
49 Future Plans of the Department and Action Taken Report – (Yearwise)

CRITERION VII
Institutional
Values and
Social
Responsibilities
7.1.
Institutional Values and Social
Responsibilities
7.2. Best Practices
7.3. Institutional Distinctiveness

50. Institutional Values and Social Responsibilities
File No Code Institutional Values and Social Responsibilities
50
7.1.1. Gender Equity Promotion Programmes – (Departments / Women Cell / NSS and etc.,)
Title of the Programme Period From Period To Number of Participants
Male Female
7.1.2. Environmental Consciousness and Sustainability / Alternate Energy initiatives (Yearwise)
7.1.3. Details of Differently abled Friendliness
Item Facilities Yes / No Number of Beneficiaries
Scribes for Exams
Ram / Rails
7.1.4.
Inclusion and Situatedness (Year wise)
(Details of initiatives to address locational advantages and disadvantages) – Number of initiatives taken to engage
contribute to the local community
7.1.5.
Human Values and Professional Ethics Code of Conduct (Handbooks) for various stakeholders – College Council
title, date of publication and follow-up action)
7.1.6. Activities conducted for the promotion of universal values and Ethics
7.1.7. Initiatives are taken by the Department / College to make the campus eco-friendly

51. Best Practices & Institutional Distinctiveness
51
7.2 Best Practices
7.2.1.
Details of Best Practices followed by the department /
College with evidence.
7.3. Institutional Distinctiveness
7.3.1.
Details of the performance of the department / College
one area distinctive to its vision, priority and thrust.

52.
Future Plans
of Action for
the Next
Academic
Year
File
No
Code Details
52 8
Future Plans
of Action
for the Next
Academic Year

53-59. General Files
File No Details
53 List of Dropouts
54 Students Assignments
55 CIA Schedule
56 Model Exam Questions
57 Students Counselling and Guidance
58 SWOC Analysis
59 Students Placement Record

THANK YOU
manimadhavan@gmail.com
9865210146

IQAC - QUALITY AND FILE MANAGEMENT

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