IRW Sharepoint scope and futures seminars_june_2011

SharePoint -
Scope & Futures
Seminar

London 1st June

Edinburgh 15th June

Team & Format
 Ian Warnock (Managing Director - IRW)
 Ted Shultz/Steven Grier (Microsoft Guest Speaker)
 Brian Logan ( Consultant - IRW)
 Kenny Cochrane ( Business and Account Manager - IRW)

Format Today
 Introduction - Ian
 Microsoft Office 365 and demo - Ted/Steven
 SharePoint 2010 and demos - Brian
 Coffee Break
 Case Studies - Brian/Ian
 Sharepoint - i-CERP and Demo Brian
 Q & A and close All

 Questions welcome at end of each session

Health & Safety
Toilets
Are located outside Microsoft domain

Cloakroom
All meeting rooms on level 5 have their own

Main Contacts
Audrey McCabe, Location Services Co-ordinator, Mon Tue & Fri - 0118 909 3754
Alexandra Walker, Location Services Co-ordinator, Wed Thurs & Fri - 0118 909 2912

Fire Test
A test is carried out on a Tuesday at 10am

Fire Evacuation
Assembly Point, Main Entrance Fire Exit, Calton Road Fire Exit and North Bridge Fire Exit

Fire Wardens
Kate Heriot Level 4
Morag Macfarlane Level 4
Audrey McCabe Level 5
Alexandra Walker Level 5

First Aiders
Jennifer Elliot 0118 909 3602
Lynda Walker 0118 909 4369
Paul Murphy 0118 909 5557

Smoking Policy
No smoking is permitted in the proximity of Waverley Gate
Smoking is permitted down Calton Road, up the Bridges and to the right of Waterloo Place

Accidents
All accidents should be reported to either Audrey or Alexandra as a record of these must be kept for H&S purposes

Our Background in SharePoint

 We have worked with all versions of SharePoint since its origins in 2002
 From Content Management Server 2002 to SharePoint 2010.....
 2003 - First UK integration of Microsoft CMS Intranet and public
facing Web in education sector (Times Educational Supplement)
 Microsoft Office SharePoint Server 2007 (MOSS) and Windows
SharePoint Server (WSS) - over 50 deployments UK wide
 Experienced in both Intranet and Internet solutions
 Deployment and Use of Project Server on a SharePoint platform (2007
and 2010)
 2010 – Sharepoint with Dynamics CRM to form organisation wide
solutions;
 2011 Sharepoint with Biztalk to integrate between existing main and/or
critical systems;
 Migration of several MOSS 2007 sites to Sharepoint 2010

IRW - Company Background
 Integrated, Real-time & Windows Systems
 Originally formed 1987
 30 members of staff, majority on delivery and technical teams
 Glasgow (HQ) and London Locations, UK wide cover and client base
 Extensive references and case studies
 Client base includes NHS trusts, FE and HE sectors, Police, Fire &
Rescue; government , Housing Associations and many private sector
blue chips and SMEs
 Award-winning SharePoint and BI solutions, over 50 implementations
 Microsoft Gold Certified Partner with Information Worker and
Custom Development and Digital Marketing Competencies

Some of our SharePoint Clients
 NHS

 EDUCATION
UCLAN
University of
Central
Lancashire

 PUBLIC SECTOR

 PRIVATE SECTOR
International
Anchor Accounting
Trust Standards
Bureau

Positioning SharePoint - the new operating system?
 Massive, and increasing use across all sectors, for a wide variety of
purposes and reasons.
 A defacto standard?
 A Productivity „ToolKit?
 Provides :
 A solid, richly functional and extensible base
 Tight, easy to use integration with Office and other Microsoft apps
 Contains powerful Business Intelligence / Insights capabilities
 Multipurpose, license variants for size / capability
 Options for deployment, on premise, hosted, cloud....

 An Ideal platform to deploy, grow, then build on and integrate with, to
create highly effective business /organisation wide solutions.

 The Aim of Today‟s sessions is to share with you and show
some of the benefits, functions and capabilities of
SharePoint, and further scope beyond the core system.

 Next - Ted Shultz/Steven Grier, Guest Speaker on Office
365

SharePoint 2010
An Introduction

SharePoint 2010
An Introduction
 Sharepoint 2010 – Overview of features

 Insights (Business Intelligence)

 IRW Case Studies

SharePoint 2010
MOSS 2007
WSS 3

Do you already use one or more of
these versions?

SharePoint 2010

 Business Collaboration Platform

Six Pillars of Sharepoint 2010


 Sites - Basis of Collaboration and Team Sites
 Intranet / Extranet or Internet
 Personalization – MySites
 Communities – “Facebook for the Enterprise”
 Tagging
 Blogs
 Wikis
 Discussions
 Content –
 Web Pages
 Documents
 Records Management

 Search - find relevant content
 Document Libraries (Metadata)
 Site Content (pages, discussions, blogs)
 People / Skills
 External
 File Shares (existing network file shares)
 Line of Business Apps
 Insights – new “Business Intelligence”
 Charts/ Scorecards
 Access/Excel Services
 Visio services
 Performance Point Services
 Composites – build composite apps without code…
 Business Connection Services
 InfoPath
 Sharepoint Designer
 Visio

Some of the new SharePoint 2010 features

 Better support for Internet facing sites
 More security features & flexibility in managing permissions
 Improved Access and Visio Services Support
 In-Place Records Management
 Social Networking Capabilities
 Native support for Mozilla Firefox 3.0 and Opera
 Easy migration from SPS2003 and MOSS 2007
 New Silverlight and Media content capability

Re-Designed User Interaction

Ribbon:
Gives Microsoft Office look and feel to SharePoint environment

Re-Designed User Interaction

New Editing functionality - Edit directly on the page

Benefits of using SharePoint Server
 Improving Business Procedures
 Streamline and Integrate disparate business applications
 Tight integration with Microsoft Office
 Central delivery of BI and MI
 Control of electronic assets
 Content control and approval
 Versioning of documents
 Audit trails

 Enables collaborative working
 Minimal user training thanks to Office UI Design
 Strong search capability

Following Areas of Improvement in SharePoint 2010
From End Users Prospective

Multiple Browser support - Now Supports Fire-Fox, with increased
compatibility for Safari. (IE6 not supported)

Business Connectivity Services (BCS) as the evolution of BDC. These
services can now be consumed from Office client apps also

SharePoint Workspace (formerly called Groove): a smart client for
SharePoint. Supports online, offline and Synchronization of data.

Business Connectivity Services (BCS)

 SharePoint 2010 which is replaced the functionality of
BDC(Business Data Catalog) in SharePoint 2007
 The External content type which is in SharePoint Designer 2010
can easily connect to SQL databases.
 Available in base version of SharePoint 2010 (previously an
enterprise feature)
 Ability to update, delete and edit external data from SharePoint

Managing Site Users and Permissions

Information in Windows SharePoint Services is secured at one of four levels.

 Site level
 List or document library level
 Folder level
 List item level

We can authenticate user permissions according to Site, List, Item.

DEVELOPMENT TOOLS IMPROVEMENTS

 As an application platform, Microsoft provides multiple tools, to
configure and customize SharePoint 2010.
 These tools provide an array of capabilities for a variety of user
roles, based on the complexity of the application being created
and include a
 Browser,
 InfoPath 2010,
 SharePoint Designer 2010
 Visual Studio 2010.
 Combined, they provide the ability to quickly create powerful
enterprise applications which leverage the capabilities of the
SharePoint platform.

SharePoint 2010

Insights (Business Intelligence)

Today's BI Reality for Most Organisations

Performance Point Services -
Intuitive Design

Microsoft Business Intelligence Offering

BUSINESS USER EXPERIENCE
Data Infrastructure & BI
Platform
Analysis Services
Reporting Services
Integration Services
BUSINESS PRODUCTIVITY INFRASTRUCTURE Data Mining
Data Warehousing

DATA INFRASTRUCTURE & BI PLATFORM

Analysis Services Cubes

“For Groceries, show me the Margin in February”

Products Clothing January Time
Appliances

Groceries February

March

£6,745 April

May

Units Sales Cost Margin

SharePoint 2010 – Insights: Demo

SharePoint 2010 – Case Studies

NHS Lanarkshire Intranet – SharePoint Portal Server
 Improve information sharing and retrieval
 Managing documents and meetings
 Simple navigation and useful tools (e.g. staff search)
 Custom „look & feel‟, web parts, site definitions and templates
 Devolution of responsibility to those closest to the information

NHS Grampian – SharePoint SharePoint 2007
 Scalable and configurable intranet platform
 Rapid and collaborative design development and deployment – cost
effective approach
 Skills transfer to staff allows in-house intranet configuration and
maintenance;
 SharePoint platform provides a range of flexible collaboration and
communication tools cross-Trust.

Central Scotland Police
 Microsoft Office SharePoint Server 2007
 Custom Intranet Site
 Custom „look & feel‟, web parts, site definitions and templates
 RSS newsfeed and CustomLog Webpart

Cumbria Constabulary
 Microsoft SharePoint Server 2007 (Intranet)
 Currently upgrading to SharePoint 2010
 Customised Intranet Site
 Replaced exchange Public folders with SharePoint Lists
 Search Functionality
 Individual Sites for all Departments
 Additional new projects ongoing

Adam Smith College – SharePoint Portal Server 2007 to
2010
 Increased Functionality, upgraded to 2010
 Web front end Servers, scalable layout
 Business Web Application, also ties into Dynamics CRM solution
deployment for improved and effective operations

Lakes College: Intranet Home Page

SharePoint 2010
-as a Platform

SharePoint 2010: Project Server 2010

SharePoint 2010
-as a Platform

Custom Applications
- Can utilise
Document Management
Security
Etc.

SharePoint 2010
-as a Platform – Part II

iCERP – Critical Emergency Resource Planning

Common Problems Encountered

 Disparate systems - holding different pieces of information on each
staff member or resource.

 Interrogation - Time consuming process for interrogating each
system to plan resources allocation

 Overview - No simple “one page” view of resource availability.

 Resolution - When deficiencies are identified, further work is
required to investigate additional background info required to support
the decision making process.

 Client Software Install required – usually on only a few PCs

iCERP Solution

iCERP provides a configurable and integrated view of:

 your site locations.

 resources / teams per location, with:

 status, active and non-active resources

 gaps and shortfalls of resource

 spare or free resources

 skills /qualifications per post and resource

iCERP Solution (cont)

 Allows for planning, advising/requesting and implementing
resource moves/transfers to resolve shortfalls or gaps.

 Provides a detailed log of all events, allocations and
transactions.

 Dashboard view of key resources, issues and locations.

 Integrates to existing systems, to seamlessly transact and
communicate the allocations/reallocations.

 Both a graphical summary of the whole area and a set of
list to categorise sites with a certain state together, e.g. staff
deficiencies.

iCERP Technical

iCERP is built on a foundation of

 Microsoft Sharepoint

 SQL Server

Integration Services

 Microsoft BizTalk

iCERP Demo: Tyne & Wear Fire and Rescue

iCERP Benefits
iCERP can provide a number of important and valuable benefits to
your service..

 Improves operating efficiency and speed of response by giving
real-time visualisation of resources.

 Improved communication and collaboration.

 More effective visibility, use and deployment of resources.

 Assists in optimising and achieving resource and team
completion aims.

 Full traceability and trail of activities.

 Clear view of post needs and resource skills, qualifications
and/or certifications.

 Performance metrics via Management reporting functions and
KPIs.

iCERP Applications

 Fire & Rescue teams

 NHS/ Nursing teams

 Ambulance and paramedic teams

 Police resources

 Coastguard resources

IRW Value Statement

We provide and assist clients with, SharePoint Solution
Realisation, via:
 A Proven 4D Approach -
 Discovery - Requirements definition /Clarification of business needs
 Design - of the best fit system, components, configuration and
functions
 Develop – the application to fit your aims and requirements
 Deploy – the overall solution, to fit your aims, budgets and timescales,
plus post implementation support as needed

 Our operating modes rage from complete application provision, to joint
working and knowledge transfer with clients

 IRW – big enough to cope, small enough to care.

Future Seminars:
SharePoint and Project Server/ EPM
Insights and BI tools
Resources and Project Planning – Sharepoint & iCERP

Future Webinars:
Sharepoint 2010 ; ICERP
Office 365
Dynamics CRM 2011
Request a demo of any Microsoft Solutions.

Enquiries@irw.co.uk www.irw.co.uk

Questions:

Kenny Cochrane/Greig Duncanson
Business Development Team
Enquiries@irw.co.uk
0141 840 6868 (Scotland/North)
0207 873 2268 (London/South)
www.irw.co.uk

"IRW's expertise and practical approach allowed us to
progress promptly to a solid IT Strategy, implementation
plan and effective deliverables . We view them to be
among the best for customer service in the industry."

IRW Sharepoint scope and futures seminars_june_2011

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