JimCV2016
- 1. 1 JIMMY VESUNA Tel (Off): 09 525 8933 Mobile: 027 482 4899 E-mail: jim_vesuna@yahoo.com CAREER SUMMARY An Accounting professional with a broad accounting experience gained in roles within Classification Society, Shipping Industry, Tele -communication and Pharmaceuticals. Twelve years of New Zealand work experience. KEY STRENGTHS Strong financial accounting background with flair for developing and setting accounting procedures where necessary. Ability to drive Continuous Improvement. Problem solving abilities with successes in investigating root cause of problem and developing and implementing solutions. Effective communication skills at all level. Determined and honest towards work, ensuring that all tasks and projects are completed on time. Demonstrated ability to quickly adapt to different work environment. WORK HISTORY Assistant Accountant Seqirus (NZ) LTD (Previous name “BioCSL (NZ) Ltd”) October 2005 till date (In July 2015, BioCSL and the influenza vaccines of Novartis joined forces to create “Seqirus”, now the second largest influenza vaccine company in the world. Seqirus NZ Ltd markets and distributes range of vaccines and specialty pharmaceuticals in New Zealand. Seqirus has established a corporate office in Maidenhead, United Kingdom.) Responsibilities: Monthly Reporting of Accounts: Responsible for accurate and timely processing of month end reports for the purpose of consolidation. These reports must be submitted to Seqirus Pty Ltd Australia by the 2nd day of each month. Month end journals are (a) Payroll, (b) Bank transactions, (c) Employee Expenses, (d) FBT calculation, and (e) Other Financial Accruals. These journal entries are reviewed for accuracy before uploading into our accounting software “BPCS”. Next, to draw down Trial balance followed by P&L & Balance Sheet. A review of P&L and Balance Sheet is done against budget & forecasted figures. During the month following is processed: Cash Flow – A healthy cash flow is an essential part of any successful business and hence cash inflows and outflows are precisely prepared and monitored with budgeted cash flow cycle. Bank reconciliation is performed with bank statement on daily basis. Surplus cash is invested in bank term deposit.
- 2. 2 Accounts Payable – Responsible for accurate and timely payment to creditors. On the first day of the month, accounts payable ageing report is generated to monitor creditors which are due for payment this report also helps to reconcile trade creditors G/L account. Seqirus (NZ) Ltd uses ANZ Direct Online for processing payments. Payment processing is done on weekly basis. Creditors with due date falling on the 20th of the month covers large volume of creditors to be paid. During the month foreign currency payments are also processed for overseas creditors. Accounts Receivable – Responsible for credit control which is, setting up a new customer, estimating credit limit, terms of credit etc. On first day of the month account receivable ageing report is generated to monitor debts and also it helps to reconcile trader debtors G/L account. Active follow up with internal and external customers ensures a healthy cash flow is maintained. De bts collected are accurately allocated to the respective customer ledgers. Balance Sheet Reconciliation – All Balance sheet items are also reconciled on monthly basis by the 15th of each month. Reconciled accounts are reviewed and approved by Company accountant. This ensures compliance from the audit prospective. “Blackline Systems” is our reconciling tool. All Inter-company balance is reconciled and balances are confirmed each month. Employee Expenses – Seqirus (NZ) Ltd use ANZ Visa Intel-link Spend Management software for recording company related expenses. Each month, a file is extracted from ANZ Visa Intel-link capturing all expense data for the month. Review and verification of expenses is done to ensure that all receipts are attached. This physical verification of expense statement is important from audit point of view. Employee cash expenses are also processed thru ANZ Visa Intel-link following the above procedure. Payroll – Salaries are processed for all employees of New Zealand by the 15th of each month. Seqirus (NZ) Ltd uses software named ‘Ace Payroll’. A monthly management report is generated from Ace Pay which includes calculation of Holiday Pay, Gross Pay, PAYE, Kiwi Saver and other deductions. These reports are reconciled with our G/L balances for accuracy. Responsible for accurate and timely installation of upgrades from Ace pay and filling of salary returns with IRD. Processing and preparation of IRD Reporting – (a) GST - reconciliation is performed and filed with IRD on line on bi-monthly basis. (b) NRWT - is calculated and deducted from payments made to overseas creditors. At year end, reconciliation is performed and submitted to IRD. (c) FBT - calculation is performed on monthly basis and journal is recorded. Quarterly statement is prepared and filed online with IRD. (d) Provisional Tax – As accurate as possible an estimate is made for corporate tax provision. Corporate Tax is calculated paid in three instalments to IRD with expert help from PWC tax audit team. All of the above tax payment are promptly paid by due dates to avoid penalties. (e) Preparing Statistics NZ Quarterly & Annual Enterprise Survey. Management Strategic Plans – For the purpose of review by management team on product performance all strategic plans are updated. These plans reflect performance of each product in terms of sales, expenses and profitability of each product. A comparison is done with budgeted figures. Updated strategic plans are important tool for management to decide on critical business developments. Statutory Audits – A team from Ernest & Young performs our audit each year. Responsibilities are (a) Smooth running and timely completion of preliminary and statutory audit. (b) Replying to audit queries from auditors. (c) Timely submission of account reconciliations, trial balance, profit and loss, balance sheet for their review. (d) Ensuring no major discrepancies or non-compliance is noted in audit report.
- 3. 3 Budgeting – Assist Company Accountant in preparing and updating of Budget and have the capability to do the full budgeting process. Logistics – Overview stock and its movements to cover logistics manager in her absence. Achievements and Challenges: Prepared work instructions which reflects as a guide for the procedure to be followed for Accounts Payable, Accounts Receivable, Expenses and Payroll. Prepared SOP (Standard Operating Procedure) for Accounts Payable and Accounts Receivable, which was reviewed and implemented by Management Team. Reviewed un-receipted and un-cost Purchase Orders and cleared them from the accounting system. Smooth running of new reconciling software “Blackline Systems” by self- learning. In the current year Seqirus (NZ) Ltd was audited by IRD for GST, NRWT & Tax for the period 2012-13 & 2013-14. The audit went off smoothly with no issues. No Tax penalties from IRD in relation to PAYE, GST, NRWT and FBT due to prompt filling and payment. Stream lined monthly Journals with proper narrations and filing supporting documents to support claims. Initiated calculating of final PAYE at year end in March, so that employees do not have to wait for tax refunds from IRD. Currently working on Updating Asset Register. October 2004 – October 2005 TELECOM NEW ZEALAND LTD (Now- Spark New Zealand) Corporate Credit Controller Responsibilities: Debt Management of corporate and medium enterprises ledgers, including inbound/outbound calls in a timely manner. Negotiate and monitor credit extensions within DFA. Maintain an effective and thorough follow up program on all customers, ensuring all action is recorded so that customer can be advised by any other credit controller. Maintain and monitor accounts to ensure efficient recovery. Work closely and communicate effectively with Accounts Managers, Sales Managers and other divisions so that important information can be shared and gained to ensure good customer service. Provide total customer satisfaction by taking ownership. February 1994 – March 2004 DET NORSKE VERITAS. (Norwegian Classification Society) Reporting Line – Finance Controller Responsibilities: Monthly Accounts – Responsible for accurate and timely processing of month end reports for the purpose of consolidation DNV used Accounting Software named “Agresso” a SAP base application. NATURE OF WORK: Preparation of financial reports on monthly basis to ensure accurate and timely reporting of information. (a) Accurate coding & recording of receipts and payments to the respective general ledgers and sub ledgers. (b) Review and booking of travel expense statements of employees. (c) Recording
- 4. 4 of accruals and prepayments. (d) Recording of Work in progress, & Depreciation calculation. (e) Listing of provision for bad debts and total write offs. (f) Preparation of cash flow statement. (g) Processing of payments to internal and external suppliers i n foreign currency. After month end a Profit & Loss statement and Balance Sheet is generated and this is reviewedwith Finance Controller and any changes, corrections are processed by preparing corrective journal entries. Accounts Receivables – After the month end reports, ageing report is generated for collection of debts. Being an international organisation, responsibility rest for collection of debts on behalf of other (foreign) DNV units as well. This was done by processing a receivable file into excel file and then distributing ageing report to branch offices Reconciliation – All Balance sheet items reconciled on monthly basis by the 20th of each month. Perform inter-company reconciliation of customer and supplier ledgers as per guide lines from our head office. Fixed Asset / Inventory – Responsible for updating fixed asset detailed register and inventory list. Physical numbering and labelling was done and periodically performing reconciliation and physical verification of assets. Salary – Responsible for payroll. Complying with employer’s obligation which includes tax deducted at source (similar to PAYE) making provident fund deduction from salary, calculation of car and house loan deduction, other fringe benefits and perquisites which are taxable. To ensure accurate and timely payment of the above deductions to tax authority and salaries to employees. Audits – Active team member for financial statutory audit and equally responsible for smooth running of the audit, Ensured tax returns are filed on or before due the dates. Interacting with auditors and preparing financial statements as per audit requirements. Have one year experience in Transfer Pricing Audit. General Admin Work – Preparation of foreign currency payments, issuing bank guarantees for project works. Preparing employees loan statements. QUALIFICATIONS AND COURSES Degree - Bachelor of Commerce. ‘Financial Management Course’ at DNV Head Off. in Norway, Oslo Diploma in Information Systems Management from Aptech. Course in Q.I.P. – Quality Improvement Plan Course in Communication COMPUTER KNOWLEDGE Intermediate level in MS Word, MS Excel, Internet Explorer and MS Outlook. PERSONAL New Zealand Citizen INTERESTS Interested in Martial Arts &, Snookers.
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