Jithin Administration
- 1. JITHIN P V Al saada cars exhibition L L C Industrial area 1, Al Ain, UAE Mob: 00971508186459 Email: jithinpv1986@gmail.com An Overview Administrative Professional with 7+ years of rich experience in effective management of General Administration,Facility,Housekeeping & Operations. Experienced and motivated administration specialist with extensive experience working in a tertiary education setting. Objective Looking for a stimulating role where I can apply my enthusiasm, professionalism and thorough approach to support an academic team. To work with an organization which gives me opportunity to sharpen my analytical and technical skills and emphasize professional growth Key Competencies General Administration & Operations. Marketing & Logistics. Expense Management (Budget & Allocation). Vendor Management. Procurement (Stationeries & Housekeeping). Expertise in MS Office. Security & Housekeeping Management Key Behavioral Competencies Self-motivated. High of learning aptitude and self-development initiative. Proactive. Time Management. Ability to work under pressure. Achievements & Highlights Successfully implemented FAMS (Fixed Asset Management System) for the present Company (1500+ branches) for atomize the asset movements and maintenance of stock in an effective manner. As a team member in Branch expansion Team we opened 1200 branch offices within 30 months with full administration set up & adept at managing administrative activities involving purchase of equipments, maintenance of procurement, housekeeping, safety, security, employee induction etc. Posted as team member of Budget preparation of the company and lead the department in various project management, cost optimization and implementing business expansion plans etc. Posted as In charge of Dispatching Section and active participation in the leadership team for strategic dispatch and logistic planning, implementation, client interaction etc. Posted as In charge of company warehouse for supervising 25+ stffs posted at warehouse. Made the company warehouse fully digital & computerized with the help of Tetra Information Pvt Ltd. Participated Anual Bussiness Meeting of the company at Cochin Kerala in August 2015 representing Administration Department. Career Record • Since January 2009 working with The Muthoot Group (Largest Gold Financing company in the world)
- 2. Growth Path Jan 2009 – Aug 2009 :Account Assistant in Branch Office KarolBagh Delhi Sep 2009 – Aug 2011 :Executive – Administration in Corporate Office in Delhi Sep 2011 – Feb 2013 :Senior Executive – Administration in Corporate Office Since March 2013 :Assistant Manager – Administration in corporate Office in Delhi Roles and Responsibilities Handled 1. General Administration & Operations Handling back office operations, inter-office correspondence, dealing with confidential mails, quotations, monthly billing, cheques, etc Drafting documents and correspondence, Preparing reports & Providing telephone support Verify the expense bills of Corporate and Regional Offices and forward for Sanction Monitor some of the statutory compliance areas Manage the filing, storage and security of documents Provides administrative support to all our 1490 offices including monitoring and ordering stationery needs and improve office systems and procedures+ Managing company guests Manage Office Assistants and Housekeeping Team. Coordinating and arranging for meetings, conferences, functions and events. Coordination for all types of interviews, appointments & meetings. Coordinating between offices and HOD's of the company's various departments 2. Facility Management Managing purchase of equipments, stationeries etc. Travel arrangements and hotel reservations for guests and senior officials on their Branch Visit. Arrange company Vehicle as per the requirement Managing repair, maintenance & replacement of office equipments, appliances, furniture, furnishing of company vehicles, buildings, etc., Monitor the housekeeping staffs & verify their expenses Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees. 3. Expense Management (Budget & Allocation) Prepare & Present the requirements 1500 offices as per the demand Prepare Budget with help of Finance Department Monitoring budget Vis a Vis variance & Ensure that cost controlling measures are properly implemented & Effective utilization of dead stock 4. Vendor Management & Purchasing Dealing with the purchase of 50 items including fixed assets, Marketing materials, IT equipments stationery and company documents identifying potential suppliers, visit existing suppliers, and building and maintaining good relationships with them Collect maximum competitive quotes from different vendors in every financial year for each item and finalize vendor as per the rate and conditions Rate negotiating and agreeing contracts and Preparation of SLA Prepare Purchase order, monitoring their progress, checking the quality of service providing Processing payments and invoices & verify the bills and challans
- 3. 5. Warehouse management In-Charge of Company warehouse in Delhi for North West East India Receipt of Materials ordered to Different vendors, Verify the quality and quantity of materials receiving Keep the materials safe and secure in stock and maintain a reorder level for all materials Carry out regular physical random warehouse checks of commodities and inventory. Keep warehouse fully computerized for availing details of each material (Warranty, Quantity, and Specification etc) whenever required 6. Logistics & Dispatching In-Charge of the dispatching section of the company for North West East India (1500 locations). Supply the material stored in warehouse as per the demand for 1500 offices. Coordination with Transporters and Courier companies Arrange the Way Bills and State wise Vat Forms for dispatching Computerize the dispatching details on the same day for proper & easy tracking of consignments 7. Fixed Asset Management & Maintaining Asset management of all site operations assets across multiple locations including purchase, supply & maintains (1500 offices). Follow up with branches and vendors for the maintains of Fixed Assets when ever it is required Coordination with vendor for extending warranty and get it installed/repaired at the earliest Educational Qualifications MBA (Finance) in Correspondence from National Institute of Business Management (NIBM). (2009-2011) Graduate Degree (BA-English) from Kerala University (2005-2008) 12th from M.G University, Kerala (2002-2004) 10th from Board of Public Exam, Kerala. (2000-2001). Technical Qualifications Diploma in Computerized Accounting (DFCA) from Prime Account recognized by JCI Awards & Recognition Commendation Certificate and cash reward from Commissioner of Delhi Police on 12.05.2010 in recognition of excellent work by showing highest act of bravery Certificate and cash reward from Chairman of Muthoot Group for the dedication & loyalty in Work Personal Dossier Gender : Male Marital Status : Married Religion : Christian- RC Languages Known : English, Hindi & Malayalam Date of birth : 07/03/1986 Nationality : Indian Reference : Available on request. DECLARATION I hereby declare that all the information I have furnished above is true to the best of my knowledge and belief. Place:
- 4. Date: JITHIN P V