![Exam Question
1. Sean has been sent notification from the main office
that he has a new assignment of a photographic session.
(a) Describe how Sean would add this appointment to his
diary management software. [2]
(b) Sometimes Sean needs to delete an appointment in
his diary management software. Describe a reason why Sean
might have to do this. [1]
(c) Explain how Sean might use diary management
software when organising a more complex session that
requires an additional photographer. [2]
As we go through this lesson we’ll
aim to answer this question](https://image.slidesharecdn.com/l6-diarymanagement-141128104236-conversion-gate01/85/L6-diary-management-4-320.jpg)
L6 diary management
- 2. Objectives • Be able to identify features of email software • Be able to describe a range of features of Diary Management software • Be able to explain how Image Reflections can use Diary Management & Email Software
- 3. From the Scenario: … Customers who would like a set of photographs use the booking form on the Image Reflections website to book a photographic session. Staff at the Head Office then set a date for the session, allocate an available photographer and confirm with the customer via email. … Sean uses Diary Management Software to record each booking for a photographic session. To avoid clashes, he also records personal appointments on the same diary.
- 4. Exam Question 1. Sean has been sent notification from the main office that he has a new assignment of a photographic session. (a) Describe how Sean would add this appointment to his diary management software. [2] (b) Sometimes Sean needs to delete an appointment in his diary management software. Describe a reason why Sean might have to do this. [1] (c) Explain how Sean might use diary management software when organising a more complex session that requires an additional photographer. [2] As we go through this lesson we’ll aim to answer this question
- 5. Diary Management Software Diary software allows us to have a digital calendar. The major benefit is that it can be accessed on a range of devices by multiple people. The key features are: • Creating appointments / meetings • Invite people to the meetings/appointments • Create a task or to-do lists • Set reminders
- 6. Diary Management Software You can: • Be alerted on your computer or mobile • Change appointments dynamically • Share your diary with other people • Change/move appointments quickly • Alert your invited people quickly • Access it anywhere, any time
- 7. Email Software • Email software can be linked in to the Diary Management system so that the photographer and the customer are notified instantly • Any changes will be sent through to both people • Complex sessions might have more than one photographer; both can be added to the event in the calendar
- 8. Task 1 • Fill in the Student Task powerpoint form the VLE • You’ll need to say step-by-step how Image Reflections would use different features of Diary Management and Email software
- 9. Sharing Calendars • It’s useful to Image Reflections to share all the photographers’ calendars so they can see who’s busy on what days • This helps them pick a photographer when a new session is booked and avoid clashes • If calendars aren’t up to date then this will cause problems so it’s vital that everything is put on the calendar
- 10. Task 2 • Finish answering the Exam Question • We’ll be peer marking in a few minutes!
- 11. Mark Scheme Question Answer Marks Guidance 1a TWO marks for a full explanation: e.g.: • He would find the correct date and time(1), then type in the name of the customer(1) • He would enter the details of the booking(1) including date, time, location and customer name 2 Must have at least two items of data entered to be awarded full marks 1b ONE mark for any appropriate reason e.g.: • A customer cancels the appointment (1) • A different photographer is assigned the session (1) • Sean has to cancel the session (plus reason) (1) 1
- 12. Mark Scheme Question Answer Marks Guidance 1c TWO marks for a full explanation: e.g.: • In the ‘participants’ box, (1) Sean would add the email address of the other photographer (1) • Sean would find the contact details of the other photographer (1) and add them to the ‘participants’ of the event on the diary management software (1) 2 Do not accept ‘email the details to the other photographer’ Do not allow simply ‘add the email address’ without where in the software it should be added
- 13. Exam Technique • I’ve kept reminding you but it’s VITAL that you get this: to get 2 marks out of 2 you have to make a second point that builds on the first thing you said – else there’s only 1 mark for you! • Don’t forget: you need over 50% to get a ‘Pass’ grade – a ‘C’ equivalent