Meeting Scheduling App
- 1. For a better experience, please watch in full screen.
- 2. The Problem: Allow internal employees of a company to schedule their meetings and generate reports of activity.
- 3. User Goals • Easily schedule meetings ahead. • To not forget about meetings dates. • Avoid over loading a day with meetings.
- 4. User Tasks • Log and schedule meetings for future reference. • Know what meetings are due today. • Be reminded of upcoming meetings. • Ability to generate reports for managers. • Track monthly and weekly performance. • Avoid scheduling a meeting in busy days.
- 5. Let’s understand the user we are designing for.
- 6. User Empathy • Laila works for a company called Fibonacci. • She has three types of meetings ( Online, in-Person, on-Phone ). • She uses Google Calendar to schedule her meetings and be reminded about them. • Yet, she was in a mess. • She had to know how many free hours she had on a specific day before scheduling a meeting. • She and her managers were unable to track her performance at any given time.
- 7. This used to be Laila’s journey
- 8. Scan her finger upon arrival Login to Google Calendar Check number of Meetings Open her Notebook notes Check how many meetings she can have on that day. Oh No, that day is fully booked let’s check another day Add the Meeting to Google Calendar
- 9. Hold On! I can make Laila’s life easier.
- 10. Meet the new Fibonacci The internal meeting scheduling system.
- 11. Login Experience What password?! • Passwords were invented to torture the happy humans of the modern tech age. • First, for it to be secure it must be complicated. • Second, once it’s complicated it’s hard to remember. • Third, once you forget it, you have to create another one for you to forget…. • So, in the new app there is NO PASSWORD.
- 12. How to login to the system?
- 13. Login Experience What password?! Fingerprint Attendance System. Mobile app login approval. Simple employee ID number.
- 14. Once you are on the login page, your phone app will trigger approval page, click Approve to login to your dashboard, or simply enter your ID.
- 15. Or, just scan your finger on the mobile app screen to login directly.
- 16. From the dashboard settings, you can also set the auto-login on. Once you scan your finger on the fingerprint attendance machine, your designated PC will automatically login to your dashboard.
- 17. Let’s talk about the features.
- 18. Stress Meter To help employees make better decisions on which days to choose, I introduced the stress meter feature. In the settings panel the employee sets the number of meetings he can tolerate everyday, and based on the scheduled meetings the system will give him an estimation.
- 19. Meeting Notification The system will notify and alarm employees when a scheduled meeting is on time. Notifications will be shown in the dashboard, but also an alarm will be triggered on the employee’s smartphone.
- 20. Make Reports More Humane The statistics dashboard gives the user every tool he needs to generate any report he wants. But, hard numbers are tough to understand sometimes, and while users ask simple questions designers keep on giving them hard graphs and indefinite numbers that a user has to dig through. So, I am introducing a more humane way to do reports. Besides all graphs, user can find simple questions that speaks his language, once a user clicks on any question a specific report will be generated to answer that question.
- 22. Generate any report you want! The tools presented in the reports page aim not just at giving users the ability to view reports, but to generate the reports they want. The user will set what metrics to define and duration for which a report will be generated. All generated reports can be downloaded as PDFs or forwarded via Email to managers and other employees.
- 25. Move your scheduled meetings to reschedule them. All meetings scheduled can be moved on the calendar to reschedule them based on date, time or duration. Users can also click on any given date on the map to schedule a meeting on that day.
- 26. Keep it easy, by monitoring your daily stress level. Stress meter is shown live on the calendar to help users choose what days to stay away from when scheduling new meetings.
- 27. ERRORS!!! What are you talking about? Errors handling is something of the past, nowadays new design thinking goes on to find ways on how to prevent users from making errors instead of handling these errors. In the meetings scheduling process, I designed the steps to prevent the user from making any errors.
- 28. Play the video to see how the mobile experience works. The mobile experience is built around the same mindset of error prevention.
- 30. Full Design Screen Previews
- 53. Thank You! That’s it for today!