Lecture 04: Advanced Project Management
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The document presents an overview of advanced project management processes and frameworks, highlighting key definitions such as accountability, responsibility, authority, and power. It explains fundamental concepts like projects, programs, and project management, detailing the complexity of managing various projects within a portfolio and the importance of stakeholder involvement. The text also outlines project management phases, including initiation, planning, execution, control, and closure, along with essential management practices such as change and risk management.
Lecture 04: Advanced Project Management
- 1. Advanced Project Management PM Processes and Framework Lecture #4 Ghazala Amin
- 2. PM Framework and Integration • Key Definitions • Accountability – Acceptance of success or failure • Responsibility – Assignment for completion of specific event or activity • Authority – Right of an individual to make necessary decisions required to achieve his objectives or responsibility • Power – Granted to an individual by the subordinates, peer and is a measure of their respect for the individual
- 3. Introduction to Project Management • Project – A temporary endeavor undertaken to create a unique product or service – Operations (such as manufacturing) and projects differ primarily in that operations are repetitive and ongoing while projects are unique and temporary (PMI) – A unique process, consisting of coordinated and controlled activities with start and finish dates, to achieve an objective conforming to specific requirements, including constraints of schedule, cost and resources (ISO 10006)
- 4. Introduction to Project Management • Program – A group of projects managed in a coordinated way to obtain benefits not available from managing them individually – A program is inherently more complex than a constituting project – it has a broader scope and may require extensive coordination between its various constituting projects – A project results in the creation of an output and is then ended, a program must integrate and maintain the operationality of that output for a specified period of time. Project A Project B Project C Program X Project D Project E Project F
- 5. Introduction to Project Management • Project Management – The application of knowledge, skills, tools and techniques to project activities in order to meet or exceed stakeholder needs and expectations • Project Portfolio – The project portfolio is the set of projects which an organization is undertaking. Projects usually differ in their type, complexity, cost, time requirement, risk level, priority, etc. Project Management is primarily about leadership, integrating work occurring in all project areas, steering the project in the right direction and effectively managing stakeholders and complexity.
- 6. Example: The Sydney Olympic Games 2000 Events Venues, Facilities Accommodation Transport Media Facilities and Coordination Telecommunications Security Arrangements Medical Care Human Resources and Volunteers Cultural Olympiad Pre-Games Training IT-Projects Opening and Closing Ceremonies Public Relations Financing Test Games and Trial Events Sponsorship Management The Sydney Olympic Games 2000 was a highly complex project which comprised several distinct work areas, each of which could be considered as subprojects, in their own right, and which all had to be integrated and coordinated within the framework of the overall Olympic project. Courtesy: Assistant Professor Dr. Aurangzeb Zulfiqar Khan, Department of Management Sciences, COMSATS
- 7. Introduction to Project Management • Project Management involves the following but is not limited to; – Change Management – Communication Management – Deliverables Management – Human Resource Management – Quality Management – Risk Management – Financial/ Cost Management – Monitoring and Control – Customer Relationship Management ……
- 8. Project Management Context • Project Stakeholders are; – Individuals directly involved in project deliverables or – Part of the project organization responsible for the project or – Individuals that are positively or negatively affected by the project • Project Stakeholders include; – Project Manager – Project Team Members – Customer – Performing organization – Sponsor – End Users ……. Project manager should create an environment in which project stakeholders, contribute frequently and appropriately
- 9. Project Management Context • Sponsor – Upper level management that provides guidance and controls effective use of customer’s money on the project • Performing Organization – Enterprise whose employees are most directly involved in doing the work of the project.
- 10. PM Framework and Integration Project Life Cycle Team Development Managing Project Human Resources Project Initiation Planning Executing/Control Closeout Project Organizing Project Scheduling WBS Control Meetings Project Monitoring Project Closeout Change and Risk Management Contract and Customer Relationship Management Process Groups Activities
- 11. Project Management Processes » PM processes are divided into five phases or process groups Initiating Processes Closing Processes Controlling Processes Executing Processes Planning Processes Professional Responsibility
- 12. The Five Project Process Groups Initiation Planning Implementation/ Execution Defines and authorizes the project (or a phase of the project). Refines the project goal, scope, requirements etc. and develops the project master plan. Brings together all required resources to undertake the project in accordance with the master plan. Closure Formalizes acceptance of the project output by the project customer and brings the project to its end. Monitoring, Evaluation & Control Monitors the project to identify and assess shortfalls and variances and initiate corrective action if needed.