Lecture notes, Microsoft word processing.pptx
- 1. Computer Applications practical Microsoft Word processing
- 2. Objectives Tool bar • Home (Clipboard, Font, Paragraph and Style) • Insert (Pages, tables, Illustrations, Headers & footers, text, symbols)
- 3. Word Processing Word processing software, also known as a word processor, is used to create, edit, format, save and print documents that contain text and graphics. Examples of word processing documents include letters, memos, reports, mailing labels, and newsletters. Advantages of word processing software over ordinary typewriter include Easy and fast to make changes to the document. Has many features to create documents that look professional and visually appealing. Documents can normally be previewed before being printed. Documents can be saved for future use and editing. Convenient to create form letters and mailing labels.
- 4. Word Processing Differences between operating a word processor and an ordinary typewriter A word processor prints the entire document at a time while an ordinary typewriter prints one character at a time. A word processor automatically moves the cursor to the beginning of the next line when text extends beyond the right page margin while the user needs to advance the lever manually when using an ordinary typewriter.
- 5. Opening a new document • Open Microsoft Word and navigate to the templates menu • If you want to customize the layout, design, and formatting, select blank document • If you want to use a premade template for a specific type of document, go to file then select from the given options or choose more templates
- 6. Tool bar The tool bar contains ,menus like File, home, insert, draw, Design, Layout, References, mailing, review, view, help .
- 7. Home There are four main sections of the home section: Clipboard, Font, Paragraph, and Styles. Font Clipboard Styles Paragraph
- 8. Clipboard Cut: This action becomes available when content is selected/highlighted. Choose this option to remove the content Copy: This action becomes available when content is selected/highlighted. Choose this option to duplicate the content. Note: after you click ‘copy’ the content does not appear in the document; MW holds the copy virtually until you indicate where you would like to place the copied content in the document. Paste: This action becomes available when you have cut or copied content from your document or another application. Choose the default paste option to maintain the original formatting of the content. Format Painter: This action allows you to copy formatting from one part of your document and replicate it elsewhere in the document. To use, select the text with the formatting you would like to copy, select the format painter icon, and then highlight the text that you would like to format Paste Cut Copy Format Painter
- 9. Font The font section contains tools that format your text, including changing font and text size, bold/italicize/underline text, strikethrough, sub- or superscript, highlighting or changing text color, adding text effects, and changing case. underline Strike through Superscript Text effects Highlighter Font color Font style Bold italic Font size Increase or reduce font size Clear all formatting Change case
- 10. Font Cont… Changing font style text size. Click the left-hand drop-down menu to change the font. Scroll to view all available fonts and click to select your choice. To change the font of existing text, highlight the text first, then click the drop-down menu and select the desired font. Changing text size Click the right-hand drop-down menu to change the text size. Select the desired size, or click in the text box to manually type a specific size. You can also use the icons to the right of the text box to either increase text size (A^ ) or decrease text size (A ). To edit existing text, select the text before changing the size. Font style Font size
- 11. Font Cont… Bold, italicize, and underline text: • Bold: select the B to type bolded text. To bold existing text, select the text first, then select the B • italicize: select the I to type italicized text. To italicize existing text, select the text first, then select the I • Underline: select the U to underline text as you type. To underline existing text, select the text, then select the U. To change the style or color of the underline, select the drop-down menu and choose the desired style
- 12. Font Cont… • Strikethrough: Select the ab to strikethrough text as you type. To strikethrough existing text, select the text first, then select the ab. • Subscript: Select the x2 to type a subscript. To change existing text to a subscript, select the text first, then select the x2 • Superscript: Select the x2 to type a superscript. To change existing text to a superscript, select the text first, then select the x2. • Highlighting: Select the existing text that you wish to highlight and click the highlighter icon. To change the color of the highlighter, click the drop-down menu and select the desired color
- 13. Font Cont… • Changing text color: Select the drop-down menu by the text color icon and choose a theme color, standard color, or customize the shade by clicking more colors. To change the color of existing text, select the text first, then choose the color • Adding text effects: Select the drop-down menu by the A and choose the desired effect. To add effects on existing text, select the text first, then select the desired effect. • Changing Text Case: To change text case, select the drop-down menu by the Aa icon and choose from Sentence case, lowercase, UPPERCASE, Capitalize Each Word, or tOGGLE cASE. To change the case of existing text, select the text first and then choose the desired case.
- 14. Paragraph The paragraph section contains tools for formatting the basic layout of your document, including bulleted and numbered lists, indenting, alignment and spacing, and shading and borders. Borders Align Left Indent Multiple Numbering Numbering Bulleting Sort Show/Hide Align Center Align Right Justify Line & paragraph spacing Shading
- 15. Paragraph Cont… Bulleted and numbered lists. To start a bulleted or numbered list, click the corresponding icon. Use the drop-down menu to change the shape of the bullet or the style of numbering. To indent underneath one of the points in the list, hit ‘enter’ to create a new bullet and then hit ‘tab’. To create a list out of existing content, select all of the content and then click the icon of the list you want to create
- 16. Paragraph Cont… Indenting .To change the indent of your paragraph, or how far it is from the edge of the paper, place your cursor to the left of the text, then select either the ‘decrease indent’ or ‘increase indent’ icons. Decrease indent increases indent • Alignment. There are four alignment options in MW: left, center, right, and justify. Left- and right-align will align content with their respective margins. The center alignment will center content on the page. The justify alignment evenly distributes the text between the margins. To set alignment, click the corresponding icon. To change alignment of existing content, select the content first, then click the icon. Align Left Align Center Align Right Justify
- 17. Paragraph Cont… Text spacing. To change text spacing, select the drop-down menu by the spacing icon. Then, choose the preset spacing you want, or select ‘Line Spacing Options…’ to customize the spacing. There is also the option to ‘add/remove space after paragraph’. Selecting this option will change how much space is automatically added when pressing the enter button to create a new line. Shading. Shading is similar to highlighting, but offers a wider range of colors. To shade your content, select the drop-down menu by the paint bucket icon and choose a color. To shade pre-existing content, select the content first, then choose a color.
- 18. Paragraph Cont… Borders. Use the border feature to add an outline to your content. Select the drop-down menu by the grid icon and choose which borders you want to apply to your content. To add borders on pre-existing content, select the content first, then choose the border you want. Select ‘Borders and Shading…’ from the drop-down menu to change the style, color, or weight of the borders.
- 19. Styles The styles section contains preset formatting options that can be applied to your document overall. Open the drop-down menu to view all available presets, or select ‘Create a Style’ to save your current formatting to the Styles library.
- 20. Insert The inserting content menu can be accessed by selecting the ‘Insert’ tab on the toolbar. It is organized into a number of sections, including pages, tables, illustrations, Media, Links, header & footer, text, and symbols.
- 21. Pages The pages section allows you to insert a cover page, blank page, or page break. • Cover page: select the cover page drop-down menu and choose one of the cover page templates. You can also view an extended library of templates by clicking on ‘More cover pages from Office.com • Blank page: select this to insert a new blank page below your cursor. MW will automatically insert a blank page as you are typing when you reach the end of a page • Page break: select page break to add a new page below the one you are working on and move to that page.
- 22. Tables The tables section allows you to create a table right in your document. Select the table drop-down menu and choose the size of table that you want to insert. You can also select ‘Quick Tables’ to use any of the MW table templates or ‘Draw Table’ to manually create the table by clicking and dragging your cursor.